2021-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/20 Period start date To 31/3/21 Period end date Charity name: Ventnor Skatepark Group Charity registration number: 1165271

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF VENTNOR AND THE SURROUNDING AREA THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS. THE PROMOTION OF COMMUNITY PARTICIPATION IN HEALTHY RECREATION IN PARTICULAR BY THE PROVISION OF FACILITIES FOR SKATEBOARDING, ROLLER BLADING, ROLLER SKATING AND SCOOTERS.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Ventnor Skatepark Group are dedicated to the provision and maintenance of a skatepark facility for the Ventnor and wider community. This is achieved through the organising of a dedicated team of volunteers who carry out the following: Promotion of positive use of the skatepark facility, highlighting outdoor activity and wheeled sports. This is achieved through social media outlets, links to other local organisations, schools and youth groups. Having a presence through local media news sources. Carrying out frequent general maintenance of existing facility: Volunteers inspect the facility weekly and identify any works required. Work teams will then fix up and parts required to ensure the continued use of the facility.

		Fundraising to better the facilities: Through promoting continued awareness of the value of this facility for the local and wider community, financial donations as well as people donating their time to the project has bee achieved.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The charity trustees are aware of the necessity of, ‘having regard’ to the charity commission’s public benefit guidance. Through specific meetings they have shown • an awareness of the guidance • and that this has been taken it into account when making any decisions to which the guidance is relevant To date there has been no occasion when trustees have needed to depart from the guidance.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The Ventnor Skatepark Group is made up entirely of volunteers. Their contribution to the project is invaluable and shows a dedication to the charities aims. Within this year over 100 volunteer hours have been dedicated specifically to work/maintenance/checks on the site. In addition, volunteers have completed fundraising events to raise money and awareness for the project. Specifically within this year, due to the Covid Pandemic there were very limited undraising activties. Information around the park site in regards to use, was updated to reflect Government guidelines, and guidance from SkateboardGB and Sport England.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Covid Pandemic throughout this year impacted greatly both fundraising activites as well as actual use of the park site. There was some online donations accumilating to £343.54 for annual income. But in general all activties were haulted. Trustees kept in communication via online means to ensure everyone remained aware of latest Government Guidance and that coming from SkateboardGB and Sport England. In addition to the ongoing maintenance and retention of the skatepark facility, the Ventnor Skatepark Group have also:

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Due to the Covid Pandemic there was a hiatus on all main objectives within this year.
Performance of fundraising activities against objectives set	Para 1.41	Due to the Covid Pandemic the general fundraising strategy for this financial year was haulted.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Due to very limited activity this year, both income and expenditure remained fairly static. Income achieved through fundraising/donations: £343.54 Expenditure: £440.60(Insurance) End Balance: £10,226.09
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No specific reserves have been held, however the Ventnor Skatepark committee and trustees have identified a need to ensure a minimum of £1000 is maintained within the charity account to cover the essential spending such as insurance and lease expenses to IWC. There are no financial concerns going forward, however thought is being given to ensuring that funding can be put towards the first phase of the development for the new skate facility. This is likely to require more localised fundraising and grant applications going forward.
Amount of reserves held	Para 1.22	Current reserves: £10,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The ongoing issues with the Pendamic maked it uncertain going forward when normal activities can resume. However limited expenditure means that the
Trustees forsee no major issues.

Additional information (optio You may choose to include fur The charity’s principal sources of funds (including any fundraising)	nal) ther statements Para 1.47	where relevant about:
		All funds during this period were generated through donations from park users.

Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The longer-term aim is to build an improved facility, which in total will cost in the region of around £150,000. Costs will need to be reconsidered once out of the pandemic Once out of the pandemic and normal actovities resumed the trustee's and committee with consider a way forward with fundraisnig and submission of a planning application. Consideration will need to be given to ensure that the aims of the charity can be maintained if there remains extended delays in normal activites resuming.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 28th July 2015
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed at the annual general meeting, unless there is a requirement for an exceptional meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Where possible trustees undertook a localised training, event run by Community Action Isle of Wight covering Trustee Responsibilities. This was then fed back to other trustees (unable to attend the training) as well as non-trustee committee members, in the name of clarity and transparency. Documents specific to the Ventnor Skatepark Group, covering trustee responsibilities are available to all trustees and committee members, and on request by the public.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Ventnor Skatepark Group organisational structure consists of a mix of trustees, and committee members. All are volunteers. Some trustees take on dual roles, due to their connection with the project and the area. These individuals are: John Cattle – Trustee & Committee chair Fred Woodworth – Trustee & Committee Treasurer. The charity is made up of 3 additional trustees. The committee in addition to the role of chair, has an elected treasurer and secretary. Other general committee roles are: Fundraising Manager Works Manager

		~~Th V kk l~~
		~~e entnor Satepar group meet at east~~ 6 times a year with an AGM held in May of each year, where trustee roles, and committee roles are elected and agreed for the coming 12 months. Due to the pandemic no in person or public meetings ~~h k l~~
Relationship with any related parties	Para 1.51	~~ave taen pace.~~ The Ventnor Skatepark Group is not affiliated to any other group or organisation. Due to the nature of the charity, and the community involvement, the group work closely with Ventnor Town Council and other community groups to help promote and maintain the charity objectives.
Other

Reference and Administrative details

Charity name	Ventnor Skatepark Group
Other name the charity uses	N/A
Registered charity number	1165271
Charity’s principal address	C/O 1 Salisbury Gardens Dudley Road Ventnor PO38 1EJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	John Cattle	Chair
	Dave Thompson
	Manda McGrory
	Zoe Thompson
	Sarah Redrup	Secretary
	Fred Woodworth	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
	N/A

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) John Cattle Full name(s) Zoe Thompson Position (eg Secretary, Trustee Chairperson / Trustee Chair, etc) Date 1/4/21

Ventnor Skate Park Group Accounts Statement 2020-2021

Starting balance 01/04/2020 Fund-raising Art Auction Income sub-total EXPENDITURE Insurance Balance 31/03/2021	£10323.15
	INCOME £43.54 £300.00 £343.54
	£10,666.69 -£440.60
	£10,226.09

I have examined the documents on which the receipts and payments statements are based, including related bank statements and as far as I am aware these accounts give a fair representation of the financial activities of the Skate Park Group for the identified periods.

Tony McCarthy, Community Development Officer, Ventnor Town Council.