## **Trustees’ Annual Report for the period** **From 1/4/20 Period start date To 31/3/21 Period end date Charity name: Ventnor Skatepark Group Charity registration number: 1165271** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO PROMOTE FOR THE BENEFIT OF THE
INHABITANTS OF VENTNOR AND THE
SURROUNDING AREA THE PROVISION OF
FACILITIES FOR RECREATION OR OTHER
LEISURE TIME OCCUPATION OF
INDIVIDUALS WHO HAVE NEED OF SUCH
FACILITIES BY REASON OF THEIR YOUTH,
AGE, INFIRMITY OR DISABLEMENT,
FINANCIAL HARDSHIP OR SOCIAL AND
ECONOMIC CIRCUMSTANCES OR FOR THE
PUBLIC AT LARGE IN THE INTERESTS OF
SOCIAL WELFARE AND WITH THE OBJECT
OF IMPROVING THE CONDITION OF LIFE OF
THE SAID INHABITANTS.
THE PROMOTION OF COMMUNITY
PARTICIPATION IN HEALTHY RECREATION
IN PARTICULAR BY THE PROVISION OF
FACILITIES FOR SKATEBOARDING, ROLLER
BLADING, ROLLER SKATING AND
SCOOTERS.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Ventnor Skatepark Group are
dedicated to the provision and maintenance
of a skatepark facility for the Ventnor and
wider community.
This is achieved through the organising of a
dedicated team of volunteers who carry out
the following:
**Promotion of positive use of the**
**skatepark facility**, highlighting outdoor
activity and wheeled sports. This is
achieved through social media outlets, links
to other local organisations, schools and
youth groups. Having a presence through
local media news sources.
**Carrying out frequent general**
**maintenance of existing facility:**
Volunteers inspect the facility weekly and
identify any works required. Work teams
will then fix up and parts required to ensure
the continued use of the facility.| |||**Fundraising to better the facilities:**
Through promoting continued awareness of
the value of this facility for the local and
wider community, financial donations as
well as people donating their time to the
project has bee achieved.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The charity trustees are aware of the
necessity of, ‘having regard’ to the charity
commission’s public benefit guidance.
Through specific meetings they have
shown
•
an awareness of the guidance
•
and that this has been taken it into
account when making any decisions
to which the guidance is relevant
To date there has been no occasion when
trustees have needed to depart from the
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|The Ventnor Skatepark Group is made up
entirely of volunteers.
Their contribution to the project is
invaluable and shows a dedication to the
charities aims.
Within this year over 100 volunteer hours
have been dedicated specifically to
work/maintenance/checks on the site.
In addition, volunteers have completed
fundraising events to raise money and
awareness for the project.
Specifically within this year, due to the
Covid Pandemic there were very limited
undraising activties. Information around
the park site in regards to use, was
updated to reflect Government guidelines,
and guidance from SkateboardGB and
Sport England.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Covid Pandemic throughout this year
impacted greatly both fundraising activites
as well as actual use of the park site.
There was some online donations
accumilating to £343.54 for annual
income. But in general all activties were
haulted.
Trustees kept in communication via online
means to ensure everyone remained
aware of latest Government Guidance
and that coming from SkateboardGB and
Sport England.
**In addition to the ongoing maintenance**
**and retention of the skatepark facility,**
**the Ventnor Skatepark Group have also:**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Due to the Covid Pandemic there was a
hiatus on all main objectives within this
year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Due to the Covid Pandemic the general
fundraising strategy for this financial
year was haulted.| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Due to very limited activity this year,
both income and expenditure remained
fairly static.
**Income achieved through**
**fundraising/donations: £343.54**
**Expenditure: £440.60(Insurance)**
**End Balance: £10,226.09**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No specific reserves have been held,
however the Ventnor Skatepark committee
and trustees have identified a need to
ensure a minimum of £1000 is maintained
within the charity account to cover the
essential spending such as insurance and
lease expenses to IWC.
There are no financial concerns going
forward, however thought is being given to
ensuring that funding can be put towards
the first phase of the development for the
new skate facility. This is likely to require
more localised fundraising and grant
applications going forward.| |Amount of reserves held|Para 1.22|Current reserves: £10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|The ongoing issues with the Pendamic
maked it uncertain going forward when
normal activities can resume. However
limited expenditure means that the| |Trustees forsee no major issues.||| |**Additional information (optio**
You may choose to include fur
The charity’s principal
sources of funds (including
any fundraising)|**nal)**
ther statements
Para 1.47|where relevant about:| |---|---|---| |||All funds during this period were generated
through donations from park users.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The longer-term aim is to build an improved
facility, which in total will cost in the region
of around £150,000. Costs will need to be
reconsidered once out of the pandemic
Once out of the pandemic and normal
actovities resumed the trustee's and
committee with consider a way forward with
fundraisnig and submission of a planning
application.
Consideration will need to be given to
ensure that the aims of the charity can be
maintained if there remains extended
delays in normal activites resuming.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution adopted 28th July 2015**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or reappointed**
**at the annual general meeting, unless**
**there is a requirement for an exceptional**
**meeting.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Where possible trustees undertook a
localised training, event run by Community
Action Isle of Wight covering Trustee
Responsibilities.
This was then fed back to other trustees
(unable to attend the training) as well as
non-trustee committee members, in the
name of clarity and transparency.
Documents specific to the Ventnor
Skatepark Group, covering trustee
responsibilities are available to all trustees
and committee members, and on request
by the public.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Ventnor Skatepark Group
organisational structure consists of a mix of
trustees, and committee members.
All are volunteers.
Some trustees take on dual roles, due to
their connection with the project and the
area. These individuals are:
John Cattle – Trustee & Committee chair
Fred Woodworth – Trustee & Committee
Treasurer.
The charity is made up of 3 additional
trustees.
The committee in addition to the role of
chair, has an elected treasurer and
secretary.
Other general committee roles are:
Fundraising Manager
Works Manager| |||~~Th V kk l~~| |---|---|---| |||~~e entnor Satepar group meet at east~~
6 times a year with an AGM held in May of
each year, where trustee roles, and
committee roles are elected and agreed for
the coming 12 months. Due to the
pandemic no in person or public meetings
~~h k l~~| |Relationship with any
related parties|Para 1.51|~~ave taen pace.~~
The Ventnor Skatepark Group is not
affiliated to any other group or organisation.
Due to the nature of the charity, and the
community involvement, the group work
closely with Ventnor Town Council and
other community groups to help promote
and maintain the charity objectives.| |Other||| ## **Reference and Administrative details** |Charity name|Ventnor Skatepark Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|1165271| |Charity’s principal address|C/O 1 Salisbury Gardens
Dudley Road
Ventnor
PO38 1EJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Cattle|Chair||| ||Dave Thompson|||| ||Manda McGrory|||| ||Zoe Thompson|||| ||Sarah Redrup|Secretary||| ||Fred Woodworth|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| ||N/A|| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** John Cattle **Full name(s)** Zoe Thompson **Position (eg Secretary,** Trustee Chairperson / Trustee **Chair, etc) Date** 1/4/21 ## **Ventnor Skate Park Group Accounts Statement 2020-2021** |Starting balance 01/04/2020
Fund-raising
Art Auction
Income sub-total
**EXPENDITURE**
Insurance
Balance 31/03/2021|£10323.15| |---|---| ||**INCOME**
£43.54
£300.00
£343.54| ||£10,666.69
-£440.60| ||| ||£10,226.09| ||| I have examined the documents on which the receipts and payments statements are based, including related bank statements and as far as I am aware these accounts give a fair representation of the financial activities of the Skate Park Group for the identified periods. Tony McCarthy, Community Development Officer, Ventnor Town Council.