Trustees’ Annual Report for the period
From 23/06/2024 To 22/06/2025
Charity name: Pontardawe Community Sports and Recreation Association
Charity registration number: 1165157
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Pontardawe Community Sports and Recreation Association is the promotion of community participation in healthy recreation for the benefit of the inhabitants of Pontardawe and surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities of the Association are aimed at ensuring that Pontardawe Recreation ground facilities remain open and available for the benefit of the public. This includes rugby, football, cricket, dog walking, family activities and community events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of the Association have considered, and taken due regard of, the Charity Commission’s guidance on the expected public benefits accruing from its decisions throughout the year. The trustees contend that public benefit is evidenced in the activities and achievements reported as a result. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Association continued to provide its facilities at the recreation ground to the member clubs with a broad range of programmes and fixtures taking part throughout the year. For the first time; rugby and cricket teams enjoyed use of the facilities simultaneously with new ‘old-boys’ and ladies touch rugby teams making use of the pitches on early kick-offs. Improvement works were undertaken by several teams to improve their respective playing surfaces such as drainage and aeration works which has seen the grounds continued to be used following spells of bad weather which previously would have seen fixtures called-off. The Heart of the Valley Show again returned to use the grounds providing a highly popular and well enjoyed event to the local and wider community. Additional funding was provided to the association for damages suffered to some of the grounds due to extreme weather and new measures agreed with organisers to ensure no further damages are suffered to playing surfaces in future years. Major investment will be required to the changing facilities to ensure access and use in future years. The Association seeks to apply for planning permission for a new pavilion building in the upcoming financial year with a view to apply for grant funding for construction. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts presented to Trustees and accepted. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Association holds reserves to ensure financial stability and business continuity, enabling it to meet essential running costs and obligations in the event of unexpected income shortfalls or emergencies, while supporting the sustainable delivery of its charitable activities. Reserves are only available for use in approved circumstances. Full reserves policy outlined in_‘PCSRA_ _Financial Reserves Policy’_document. |
| Amount of reserves held | Para 1.22 | £2500. £500 per member club, paid on initiation to the association. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Institution (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected from constituent member clubs; • AFC Pontardawe • Pontardawe RFC • Pontardawe Cricket Club • Llandarcy Cricket Club • AFC Glais |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Pontardawe Community Sports and Recreation Association |
|---|---|
| Other name the charity uses | PCSRA, Pontardawe Recreation Association |
| Registered charity number | 1165157 |
| Charity’s principal address | The Clubhouse, Ynysderw Road, Pontardawe, Swansea, SA8 4EG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 |
Meirion Davies | Chairman | PCSRA | |
| Ieuan Jones | Treasurer | PCSRA | ||
| Ann Williams | Secretary | PCSRA | ||
| Mark Price | PCSRA | |||
| Sean Harris | PCSRA | |||
| Ian Davies | PCSRA | |||
| Carl Edwards | PCSRA | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
| Signed on behalf Signature(s) |
of the charity’s trustees | |
|---|---|---|
| Dafydd Ieuan Jones | Meirion Davies | |
| Full name(s) | Dafydd Ieuan Jones | Meirion Davies |
| Position (eg Secretary, Chair, etc) |
Treasurer |
Chair |
| Date | 15th September 2025 |
| Pontardawe Community Sports and Recreation Association | Pontardawe Community Sports and Recreation Association | Pontardawe Community Sports and Recreation Association | Pontardawe Community Sports and Recreation Association | Pontardawe Community Sports and Recreation Association | 1165157 | 1165157 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from |
23/06/2024 | To | 22/06/2025 | ||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Llandarcy CC - 23/24 outstanding fees | 923 | - | - | 923 | - | ||||
| Pontardawe RFC - 23/24 outstanding fees | 1,195 | 1,195 | |||||||
| Pontardawe CC - 23/24 outstanding fees | 923 | 923 | |||||||
| AFC Glais - 23/24 outstanding fees | 445 | - | - | 445 | - | ||||
| - | |||||||||
| Sub total_(Gross income for AR) _ | 3,486 |
- | - | 3,486 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| Sub total | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Total receipts ** | 3,486 |
- 0 | - 0 | 3,486 | - 0 | ||||
| A3 Payments | |||||||||
| Electricity | 2,247 | - | - | 2,247 | - | ||||
| Water & Sewage | 1,160 | - | - | 1,160 | - | ||||
| Public Liability Insurance | 105 | - | - | 105 | - | ||||
| Equipment/Plant Maintenance | 522 | - | - | 522 | - | ||||
| Building Supplies | 321 | 321 | |||||||
| Pitch Line Marker | 177 | - | - | 177 | - | ||||
| Miscellaneous | 11 | - | - | 11 | - | ||||
| - | - | - | - | ||||||
| **Sub total ** | 4,543 |
- | - | 4,543 | - | ||||
| A4 Asset and investment purchases,(see table) |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Totalpayments ** | 4,543 |
- 0 | - 0 | 4,543 | - 0 | ||||
| **Net of receipts/(payments) ** | - 1,057 |
- | - | - 1,057 |
- | ||||
| A5 Transfers between funds | - 0 | - | - | - | - | ||||
| A6 Cash funds lastyear end | 6,082 | - | - | 6,082 | - | ||||
| **Cash funds thisyear end ** | 5,025 |
- | - | 5,025 | - | ||||
| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Bank Account | 4,960 | - | - | |||||
| Cash Balance | 65 | ||||||||
| Total cash funds | 5,025 | - | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | Trade debtors | 6,530 | - | - |
CC16(A) R1 Accounts
31/08/2025
1
| - | - | - | |||||
|---|---|---|---|---|---|---|---|
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B3 Investment assets | - | - | - | ||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B4 Assets retained for the charity’s own use |
- | - | - | ||||
| - | - | - | |||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||
| B5 Liabilities | Trade Creditors | 1,900 | - | ||||
| - | - | ||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | ||||
| Dafydd Ieuan Joes | Dafydd Ieuan Jones | 31/07/2025 | |||||
| Meiio Davies | Meirion Davies | 31/07/2025 |
CC16(A) R2 Accounts
31/08/2025
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the truste081 momber8 of PONTARDAWE COMMUNITYSPORTS AND RECAEATION ASSOCIATION On accounts for tho year onded Charlty no Ilf any) 22 June 2025 1185157 Set out on pago8 I report lo thè trustees on my examination of the accounts of the above charity {'Ihe Trust") for the yeaf ended 22 06 2025 Re8pon8lbllltles and As the charity trustees of the Trust, you are responsible for the preparation ba815 of report of the accounts in aexordan¢8 with the requirements of the Charities Act 2011 {'Ihe Acr,). I report In respect of my examination of the Tnjsl's accounts carried out under section 145 of the 2011 A¢1 and in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145lSllbl of the Act. I have completed my examinatlon. I confirn that no material matters have come lo my attention lother than that disclosed below'l in connection with the examination which gives me cause to believe that in, any material re5pecI'. accounting record5 were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs statement I have no Concems and have come across no other matters in connectlon with the examSnalion to which allenlion should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in lh8 brackets ifthey do not apply. Slgned". Date: 21 Name: Rolovant prof68s1onal quallflcatlonl81 or body Ilf any): Addre88: -fs q L>&%LLJ7) , CL-Ir)4L4, IER October 2018
Section B Disclosure Only complete il the examiner needs lo highlight matters of concern {see CC32. Independent examination of charSty accounts: directions and guidance for examiners}. Glvè h¢ro brlef deta118 of any Item8 that the examlner wl8he8 10 dlsclosfr. IER October 2018