2023-06-22-accounts - Pontardawe Community Sports And Recreation Association

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Trustees’ Annual Report for the period

From 24/06/22 Period start date To 02/07/23 Period end date

Charity name: Pontardawe Community Sports & Recreation Association

Charity registration number: 1165157

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the Pontardawe Community Sports and Recreation Association is the promotion of community participation in healthy recreation for the benefit of the inhabitants of Pontardawe and surrounding areas.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the Association are aimed at ensuring that Pontardawe Recreation ground facilities remain open and available for the benefit of the public. This includes rugby, football, cricket, dog walking, family activities and community events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees of the Association have considered, and taken due regard of, the Charity Commission’s guidance on the expected public benefits accruing from its decisions throughout the year. The trustees contend that public benefit is evidenced in the activities and achievements reported as a result.

Additional information (optional)

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SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Post pandemic saw the full time return of the Association’s member sports clubs use of the Pontardawe Recreation ground facilities, with a broad programme of fixtures being fulfilled. Members of the public continued to enjoy the use of the maintained green spaces around the site. A new club joined the Association, Glais FC, adding further resilience and broader use of the site but would not become active until August 2023 (beyond the date scope of this report). A reconfiguration of the pavilion dressing rooms was completed to accommodate this extra team, with the toilet cubicles receiving refurbishment and providing improved facilities for all users. The football dugouts and surrounding fencing were refurbished, whilst the storage containers were put into use. The Heart of the Valley show returned to the site in September, proving an increasingly popular community event. Grants were received during the year, Neath Port

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Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Accounts presented to Trustees and accepted.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No formal policy of reserves but each member club initially deposited £500 each at the inception of the Association
Amount of reserves held	Para 1.22	£2500
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	none
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Institution
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected from member clubs (Pontardawe RFC, Pontardawe Cricket Club, Pontardawe FC, Llandarcy Cricket Club) Glais FC from August 2023

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Pontardawe Community Sports and Recreation Association
Other name the charity uses	n/a
Registered charity number	1165157
Charity’s principal address	c/o 33 Heol Las Ynysmeudw Pontardawe Swansea Council SA8 4PR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Lea Tanner		PCRSA
Andrew Abraham	Chairman	PCRSA
Ryan Thomas	Secretary	PCRSA
Mark Barrow	Treasurer	PCRSA
Meirion Davies		PCRSA
Mark Jones		PCRSA

– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
n/a

Name of chief executive or names of senior staff members (Optional information)

n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date		MA Barrow

	Anthony Ryan Thomas	Mark Ashley Barrow

	Secretary	Treasurer
	20thJuly 2024
	20thJuly 2024

PONTARDAWE COMMUNITY SPORTS & RECREATION ASSOC

22/23 ACCOUNT

Last Updated

31-Jul

Income		Expenditure

Balance end of 21/22	£14,600.78	RDH Contractors Portacabin #1 transport	-£300.00
Cash in hand	£74.51	NPT BuildingInsurance 22/23	-£400.00
NPTCBC Grant	£5,890.00	DRJ Hardware Keys &padlock	-£37.00
Pontardawe Town Council Grant	£2,000.00	Line Marker x 10	-£198.00
AFC Pontyin lieu of Toilet refurb	£88.00	Days Rental van	-£20.00
AFC Pontyin lieu of Mower service	£60.00	CityPlumbing5 toilets	-£330.00	CQ £600 total
Rhos FC training	£45.00	S Garland Plumber	-£250.00
Heart of the Valley	£700.00	RDH Contractors Portacabin #2 transport	-£300.00
AFC PontyDues	£1,299.08	Welsh Water Jan - July22	-£377.62
PontyCC Dues #1	£165.92	Keys(M Davies)	-£99.60	CQ £477.62 total
PontyRugbyDues	£1,447.08	British Gas July	-£166.90
Glais FC Dues	£500.00	British Gas Aug	-£135.39
PontyCC Dues #2	£482.00	British Gas Sept	-£230.80
PontyCC Dues/public Liab Owed	£210.00	Jason Thomas All over cuts	-£900.00
		British Gas Oct	-£130.93
		British Gas Nov	-£110.98
		Toilet refurb misc consumables	-£88.00	AFC Owed
		Compact mower service/repair	-£60.00	AFC Owed
		British Gas Dec	-£128.02
		British Gas Jan	-£133.80
		Welsh WaterAug- Jan 23	-£565.45
		British Gas feb	-£126.92
		NPT Lease balance	-£100.00
		Britishgas March	-£126.93
		Line Marker x 10	-£234.00
		J Davies Tractor/mower	-£12,540.00
		Padlock & Keys	-£37.20
		British Gas April	-£218.69
		British Gas May	-£206.39
		British Gas June	-£147.66
		Welsh Water Feb - July2023	-£523.40
		British Gas July	-£169.87
		DressingRoom Carpentry	-£1,000.00
		PontyCC Public Liab 21/22	-£105.00
		PontyCc Public Liab 22/23	-£105.00
*Total*	£27,562.37	Total	-£20,603.55
Bank Balance	£6,913.11
Cash in hand	£12.95
Treasurers float	£33.00
Cross Check	£6,959.06	Income over expenditure	£6,958.82
Total liabilities	-£2,100.00	Cross check	£0.24
Total subscription dues	£1,457.92
Liquidity	£6,316.98

Last Updated 31-Jul	Last Updated 31-Jul	Last Updated 31-Jul	Last Updated 31-Jul	Last Updated 31-Jul
Date	Name	Amount	Detail	Note
Tesco Grant -£1,000.00 condition of grant spent on upgrade Keys (MD) -£100.00 Defib balance -£100.00 All Over Cuts x 3 -£900.00 £150 each x 6 Overal liabilities -£2,100.00

CLUB DUES

31-Jul

22/23 Allocation Paid Current Dues Pontardawe Utd £1,447.08 £1,447.08 £0.00 £148 in lieu of items paid for Pontardawe RFC £1,447.08 £1,447.08 £0.00 not paid at close of accounts Pontardawe Cricket £1,157.92 £857.92 £300.00 not paid at close of accounts Llandarcy Cricket £1,157.92 £0.00 £1,157.92 AFC Glais £500.00 £500.00 £0.00 Assoc Bond Totals £5,210.00 £3,752.08 £1,457.92