## **Trustees’ Annual Report for the period**
**From 24/06/22 Period start date To 02/07/23 Period end date**
**Charity name: Pontardawe Community Sports & Recreation Association**
## **Charity registration number: 1165157**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Pontardawe Community
Sports and Recreation Association is the
promotion of community participation in
healthy recreation for the benefit of the
inhabitants of Pontardawe and surrounding
areas.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities of the Association are
aimed at ensuring that Pontardawe
Recreation ground facilities remain open
and available for the benefit of the public.
This includes rugby, football, cricket, dog
walking, family activities and community
events.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of the Association have
considered, and taken due regard of, the
Charity Commission’s guidance on the
expected public benefits accruing from its
decisions throughout the year. The trustees
contend that public benefit is evidenced in
the activities and achievements reported as
a result.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Post pandemic saw the full time return of
the Association’s member sports clubs use
of the Pontardawe Recreation ground
facilities, with a broad programme of
fixtures being fulfilled.
Members of the public continued to enjoy
the use of the maintained green spaces
around the site.
A new club joined the Association, Glais
FC, adding further resilience and broader
use of the site but would not become active
until August 2023 (beyond the date scope
of this report).
A reconfiguration of the pavilion dressing
rooms was completed to accommodate this
extra team, with the toilet cubicles receiving
refurbishment and providing improved
facilities for all users.
The football dugouts and surrounding
fencing were refurbished, whilst the storage
containers were put into use.
The Heart of the Valley show returned to
the site in September, proving an
increasingly popular community event.
Grants were received during the year,
Neath Port |Talbot Council match funding
the acquisition of a compact tractor to
improve grounds maintenance, as well as
providing funding to offset the majority of
the pavilion lease costs. Pontardawe Town
Council provided a grant to fund all over
site grass cutting.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts presented to Trustees and
accepted.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No formal policy of reserves but each
member club initially deposited £500 each
at the inception of the Association|
|Amount of reserves held|Para 1.22|£2500|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|none|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Institution**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected from member clubs**
**(Pontardawe RFC, Pontardawe Cricket**
**Club, Pontardawe FC, Llandarcy Cricket**
**Club)**
**Glais FC from August 2023**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Pontardawe Community Sports and Recreation Association|
|---|---|
|Other name the charity uses|n/a|
|Registered charity number|1165157|
|Charity’s principal address|c/o 33 Heol Las
Ynysmeudw
Pontardawe
Swansea Council
SA8 4PR|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Lea Tanner|||PCRSA|
||Andrew Abraham|Chairman||PCRSA|
||Ryan Thomas|Secretary||PCRSA|
||Mark Barrow|Treasurer||PCRSA|
||Meirion Davies|||PCRSA|
||Mark Jones|||PCRSA|
||||||
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||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name n/a**
## Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**n/a**|||
||||
||||
||||
||||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**n/a**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||MA Barrow|
|---|---|---|
||||
||Anthony Ryan Thomas|Mark Ashley Barrow|
||||
||Secretary|Treasurer|
||20thJuly 2024||
||20thJuly 2024||
## **PONTARDAWE COMMUNITY SPORTS & RECREATION ASSOC**
## **22/23 ACCOUNT**
## **Last Updated**
## **31-Jul**
|**Income**|£|||**Expenditure**|£|||
|---|---|---|---|---|---|---|---|
|||||||||
|Balance end of 21/22||£14,600.78||RDH Contractors Portacabin #1 transport||-£300.00||
|Cash in hand||£74.51||NPT BuildingInsurance 22/23||-£400.00||
|NPTCBC Grant||£5,890.00||DRJ Hardware Keys &padlock||-£37.00||
|Pontardawe Town Council Grant||£2,000.00||Line Marker x 10||-£198.00||
|AFC Pontyin lieu of Toilet refurb||£88.00||Days Rental van||-£20.00||
|AFC Pontyin lieu of Mower service||£60.00||CityPlumbing5 toilets||-£330.00|CQ £600 total|
|Rhos FC training||£45.00||S Garland Plumber||-£250.00||
|Heart of the Valley||£700.00||RDH Contractors Portacabin #2 transport||-£300.00||
|AFC PontyDues||£1,299.08||Welsh Water Jan - July22||-£377.62||
|PontyCC Dues #1||£165.92||Keys(M Davies)||-£99.60|CQ £477.62 total|
|PontyRugbyDues||£1,447.08||British Gas July||-£166.90||
|Glais FC Dues||£500.00||British Gas Aug||-£135.39||
|PontyCC Dues #2||£482.00||British Gas Sept||-£230.80||
|PontyCC Dues/public Liab Owed||£210.00||Jason Thomas All over cuts||-£900.00||
|||||British Gas Oct||-£130.93||
|||||British Gas Nov||-£110.98||
|||||Toilet refurb misc consumables||-£88.00|AFC Owed|
|||||Compact mower service/repair||-£60.00|AFC Owed|
|||||British Gas Dec||-£128.02||
|||||British Gas Jan||-£133.80||
|||||Welsh WaterAug- Jan 23||-£565.45||
|||||British Gas feb||-£126.92||
|||||NPT Lease balance||-£100.00||
|||||Britishgas March||-£126.93||
|||||Line Marker x 10||-£234.00||
|||||J Davies Tractor/mower||-£12,540.00||
|||||Padlock & Keys||-£37.20||
|||||British Gas April||-£218.69||
|||||British Gas May||-£206.39||
|||||British Gas June||-£147.66||
|||||Welsh Water Feb - July2023||-£523.40||
|||||British Gas July||-£169.87||
|||||DressingRoom Carpentry||-£1,000.00||
|||||PontyCC Public Liab 21/22||-£105.00||
|||||PontyCc Public Liab 22/23||-£105.00||
|**_Total_**||**£27,562.37**||**Total**||**-£20,603.55**||
|Bank Balance||£6,913.11||||||
|Cash in hand||£12.95||||||
|Treasurers float||£33.00||||||
|**Cross Check**||**£6,959.06**||**Income over expenditure**||**£6,958.82**||
|**Total liabilities**||**-£2,100.00**||Cross check||**£0.24**||
|**Total subscription dues**||**£1,457.92**||||||
|**Liquidity**||**£6,316.98**||||||
|Last Updated
31-Jul|Last Updated
31-Jul|Last Updated
31-Jul|Last Updated
31-Jul|Last Updated
31-Jul|
|---|---|---|---|---|
|Date|Name|Amount|Detail|Note|
|Tesco Grant
-£1,000.00 condition of grant spent on upgrade
Keys (MD)
-£100.00
Defib balance
-£100.00
All Over Cuts x 3
-£900.00
£150 each x 6
Overal liabilities
-£2,100.00|||||
CLUB DUES
31-Jul
22/23 Allocation Paid Current Dues Pontardawe Utd £1,447.08 £1,447.08 £0.00 £148 in lieu of items paid for Pontardawe RFC £1,447.08 £1,447.08 £0.00 not paid at close of accounts Pontardawe Cricket £1,157.92 £857.92 £300.00 not paid at close of accounts Llandarcy Cricket £1,157.92 £0.00 £1,157.92 AFC Glais £500.00 £500.00 £0.00 Assoc Bond Totals **£5,210.00 £3,752.08 £1,457.92**