Trustees’ Annual Report for the period
From 1[st] April 2021 to 31[st] March 20222
Charity name: Friends of Milkhope
Charity registration number: 1165150
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of friends of Milkhope are: 1. For the public benefit to promote the education (including social and physical training) of young people, in particular school pupils in Northumberland and surrounding counties 2. To help young people in Northumberland and surrounding counties, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. 3. To promote for the benefit of the inhabitants of Northumberland and surrounding counties and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the Condition of life of the said inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Management and development of an outdoor centre called Milkhope farmhouse, Kidland forest, Alwinton, Northumberland. Organisation of educational visits for young people and community groups in the north east. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
All Trustees informed at the AGM on 9 June 2022. |
Achievements and Performance
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Post Covid and Storm Arwen: Financial stability maintained throughout 2021-2022,
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Summary of the main despite several issues emerging post Covid. achievements of the charity, identifying the difference the Milkhope has been closed to the public on several charity’s work has made to occasions due to Covid restrictions throughout 2021 the circumstances of its and the after effects of “Storm Arwen” from beneficiaries and any wider November 2021 – October 2022. benefits to society as a whole. Forestry Commission closed the area around Milkhope due to ongoing safety concerns relating to fallen trees.
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Some visitors did manage to make it up to Milkhope, so there was some income, but not as much as a “normal” year.
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Continued improvement in facilities both indoor and outdoor, despite lack of significant access. New ceilings in social area, retaining wall and additional car parking spaces created on approach to the centre and 4 new additional batteries for solar power system. Lots of catchup jobs also undertaken.
-
Improved links with a variety of local groups ready for reopening and visits to start again.
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end ofthe period |
£19,543.46 Credit in account |
| Statement explaining the policy for holding reserves stating why they are held |
The Friends of Milkhope attempted to create a “buffer” of approximately £5000 in contingency funding in the event of unexpected events limiting access to the centre. |
| Amount of reserves held | £5000 |
| Reasons for holding zero reserves |
N/A |
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
|
|---|---|
| Type of governing document (trust deed,royal charter) |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Articles of Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Appointed by AGM selection process. Reviewed on 9 June 2022 |
Reference and Administrative details
| Charity name | Friends of Milkhope |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1165150 |
| Charity’s principal address | Astley Community High School Elsdon Avenue Seaton Delaval Northumberland NE25 0BP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Graham Scott | Chairperson | |||
| Alan Dennis | Maintenance Manager |
|||
| Jan Robinson | Secretary | |||
| Jackie Laszczewski |
Fundraising Manager |
|||
| Ian Knight | ||||
| Ian Brown | ||||
| Paul Air | ||||
| Doris Kaczmierczak |
||||
| Trevor Scott | ||||
| Andrew Donald | Finance | |||
| Chris Ord | ||||
| Jonathan Scott | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Graham Scott | Alan Dennis | |
Chairperson |
||
| 11th January 2023 | ||
| 11th January 2023 |
Milkhope Accounts 2021-2022
| Doc No. | Date | Description | Type | Income | Expend. | Balance |
|---|---|---|---|---|---|---|
| 31/03/20 | Carry Forward from 2020-2021 | 20,603.29 £ |
||||
| E01 | 01/04/21 | Alan Dennis (Fire Alarms) | Reimburse | 675.01 £ |
19,928.28 £ |
|
| 09/04/21 | Tradepoint (March 2021) | Invoice | 45.68 £ |
19,882.60 £ |
||
| 09/04/21 | Pure Energy Renewals (4 x batteries) | Invoice | 4,610.40 £ |
15,272.20 £ |
||
| 12/04/21 | Alan Dennis (Various) | Reimburse | 105.23 £ |
15,166.97 £ |
||
| 12/04/21 | Duncan Norman (Northumberland Chimney Sweep) | Invoice | 135.00 £ |
15,031.97 £ |
||
| 12/04/21 | Alan Dennis_(Correction- above transaction should have been £150.23)_ | Reimburse | 45.00 £ |
14,986.97 £ |
||
| 12/04/21 | Alan Dennis Return of Petty Cash Balance | Reimburse | 1.63 £ |
14,988.60 £ |
||
| 16/04/21 | R Robson-Gas work | Invoice | 187.50 £ |
14,801.10 £ |
||
| 21/04/21 | Northumberland County Council Business Restart Grant | Grant | 8,000.00 £ |
22,801.10 £ |
||
| 21/04/21 | Daisy Communications | Invoice | 16.43 £ |
22,784.67 £ |
||
| 10/05/21 | Toolstation (April) | Invoice | 121.28 £ |
22,663.39 £ |
||
| 09/05/21 | Alan Dennis (Coal/stopcock coves) | Reimburse | 91.73 £ |
22,571.66 £ |
||
| 09/05/21 | Tradepoint (April 2021) | Invoice | 6.52 £ |
22,565.14 £ |
||
| 20/05/21 | Daisy Communications | Invoice | 17.29 £ |
22,547.85 £ |
||
| 03/06/21 | Toolstation (May 2021) | Invoice | 49.08 £ |
22,498.77 £ |
||
| 10/06/21 | Forestry Rent | Invoice | 600.00 £ |
21,898.77 £ |
||
| 14/06/21 | Alan Dennis | Reimburse | 377.60 £ |
21,521.17 £ |
||
| 17/06/21 | Daisy Communications | Invoice | 1.14 £ |
21,520.03 £ |
||
| 19/07/21 | Daisy Communications | Invoice | 33.61 £ |
21,486.42 £ |
||
| 19/07/21 | Tradepoint | Invoice | 72.96 £ |
21,413.46 £ |
||
| 30/07/21 | Julie Harbottle (6-9 Aug) | Let | 320.00 £ |
21,733.46 £ |
||
| 02/08/21 | Mark Fenwick (12-15 Aug) | Let | 300.00 £ |
22,033.46 £ |
||
| 02/08/21 | Colette Da Prato (29 July-2 Aug) | Let | 200.00 £ |
22,233.46 £ |
||
| 09/08/21 | Barras (23-24 Jul) | Let | 100.00 £ |
22,333.46 £ |
||
| 18/08/21 | Daisy Communications | Invoice | 17.16 £ |
22,316.30 £ |
||
| 18/08/21 | Jackie Laszczewski (Irana) (20-22 Aug) | Let | 120.00 £ |
22,436.30 £ |
||
| 03/09/21 | Julie Harbottle (3-4 Sep) | Let | 160.00 £ |
22,596.30 £ |
||
| 13/09/21 | Hidden Northumberland (Ian Glendinning) (10-12 Sep) | Let | 220.00 £ |
22,816.30 £ |
||
| 13/09/21 | Michael Batey (17-19 Sep) | Let | 100.00 £ |
22,916.30 £ |
||
| 17/09/21 | Daisy Communications | Invoice | 19.21 £ |
22,897.09 £ |
||
| 22/09/21 | The Traveller and the Bear | Let | 50.00 £ |
22,947.09 £ |
||
| DC1 | 23/09/21 | Barden UK-New starter battery for generator | Debit Card | 179.21 £ |
22,767.88 £ |
|
| 27/09/21 | Postoffice deposit-Hire by Robinson 2 weekends | Let | 400.00 £ |
23,167.88 £ |
||
| DC3 DC2 DC5 DC4 |
27/09/21 | Amazon-Absorbant Pads | Debit Card | 17.99 £ |
23,149.89 £ |
|
| 25/09/21 | B&M-Puppy Pads | Debit Card | 3.99 £ |
23,145.90 £ |
||
| 27/09/21 | B&M-String | Debit Card | 2.99 £ |
23,142.91 £ |
||
| 27/09/21 | EBay-Grasscutter tyres (Part refund TBA) | Debit Card | 81.99 £ |
23,060.92 £ |
| DC6 | 29/09/21 | Toolstation-?? | Debit Card | 7.98 £ |
23,052.94 £ |
|
|---|---|---|---|---|---|---|
| 29/09/21 | Carrie Walton (1-4 Oct) (inc £50 towards Christmas) | Let | 150.00 £ |
23,202.94 £ |
||
| DC7 DC8 |
01/10/21 | FineMesh-Gabions | Debit Card | 751.07 £ |
22,451.87 £ |
|
| 04/10/21 | Sharrocks-Grasscutter parts | Debit Card | 276.06 £ |
22,175.81 £ |
||
| 04/10/21 | Lasczcewski (8-10 Oct) | Let | 100.00 £ |
22,275.81 £ |
||
| DC9 DC10 DC11 |
05/10/21 | EBay-Fuel hose Genny | Debit Card | 3.45 £ |
22,272.36 £ |
|
| 05/10/21 | EBay-Innertubes Grasscutter | Debit Card | 24.50 £ |
22,247.86 £ |
||
| 06/10/21 | EBay-Primer bulb for Genny | Debit Card | 5.65 £ |
22,242.21 £ |
||
| DC12 | 08/10/21 | EBay-Refund on Tyres (see DC4) | Debit Card | 15.00 -£ |
22,257.21 £ |
|
| DC13 DC14 DC16 DC15 DC17 DC18 |
09/10/21 | B&M-Oil for Grasscutter | Debit Card | 7.99 £ |
22,249.22 £ |
|
| 10/10/21 | Lakes and Dales-Fuel for Grasscutter | Debit Card | 10.00 £ |
22,239.22 £ |
||
| 12/10/21 | Amazon-Grassseed, Battery Grasscutter, pegs for matting | Debit Card | 69.97 £ |
22,169.25 £ |
||
| 12/10/21 | EBAY-Fence Posts | Debit Card | 24.90 £ |
22,144.35 £ |
||
| 13/10/21 | JCB-Hired in Plant insurance | Debit Card | 100.83 £ |
22,043.52 £ |
||
| 18/10/21 | Amazon-Fuel pump | Debit Card | 10.99 £ |
22,032.53 £ |
||
| 19/10/21 | Daisy Communications | Invoice | 19.63 £ |
22,012.90 £ |
||
| DC19 DC20 DC21 |
20/10/21 | Sharrocks-Grasscutter parts | Debit Card | 81.83 £ |
21,931.07 £ |
|
| 20/10/21 | Sharrocks-Grasscutter parts-Wrong Belt REFUND | Debit Card | 72.58 -£ |
22,003.65 £ |
||
| 21/10/21 | JT Doves-Wood for ceiling, stone. | Debit Card | 842.17 £ |
21,161.48 £ |
||
| 22/10/21 | NHPC (15-17 Oct) | Let | 135.00 £ |
21,296.48 £ |
||
| DC22 DC23 DC24 |
25/10/21 | Toolstation-Paint, Greasegun, wire cutter | Debit Card | 58.88 £ |
21,237.60 £ |
|
| 28/10/21 | Screwfix-gate castor | Debit Card | 14.79 £ |
21,222.81 £ |
||
| 01/11/21 | B&M-Firelighters | Debit Card | 10.00 £ |
21,212.81 £ |
||
| 03/11/21 | P Air (Kev's Stag) | Let | 50.00 £ |
21,262.81 £ |
||
| 05/11/21 | P Air (Brother) (22-24 Oct) | Let | 20.00 £ |
21,282.81 £ |
||
| 15/11/21 | Daisy Communications | Invoice | 50.53 £ |
21,232.28 £ |
||
| DC25 DC26 |
15/11/21 | Morrisons-Fairy Liquid | Debit Card | 2.00 £ |
21,230.28 £ |
|
| 15/11/21 | B&M-Firelighters | Debit Card | 10.00 £ |
21,220.28 £ |
||
| 17/11/21 | Nixon Hire-JCB and Dumper | Invoice | 667.20 £ |
20,553.08 £ |
||
| 22/11/21 | C Da Prato | Let | 200.00 £ |
20,753.08 £ |
||
| 07/11/21 | Forestry Rent | Invoice | 600.00 £ |
20,153.08 £ |
||
| 13/12/21 | Daisy Communications | Invoice | 13.49 £ |
20,139.59 £ |
||
| DC27 | 21/12/21 | Gustharts-chainsaw repair | Debit Card | 47.50 £ |
20,092.09 £ |
|
| 04/03/22 | One Stop Hire (Whacker plate) | Invoice | 41.10 £ |
20,050.99 £ |
||
| 14/03/22 | Daisy Communications | Invoice | 9.01 £ |
20,041.98 £ |
||
| 28/03/22 | Zurich (Insurance) | Invoice | 498.52 £ |
19,543.46 £ |
||
| 10,626.63 £ |
11,686.46 £ |