Trustees’ Annual Report for the period
From 1[st] April 2020 to 31[st] March 2021
Charity name: Friends of Milkhope
Charity registration number: 1165150
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of friends of Milkhope are: 1. For the public benefit to promote the education (including social and physical training) of young people, in particular school pupils in Northumberland and surrounding counties 2. To help young people in Northumberland and surrounding counties, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. 3. To promote for the benefit of the inhabitants of Northumberland and surrounding counties and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the Condition of life of the said inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Management of an outdoor centre called Milkhope farmhouse, Kidland forest, Alwinton, Northumberland. Organisation of educational visits for young people and community groups in the north east. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
All Trustees informed at the AGM June 2020. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Continued increase in the number of young people and members of the local community who have taken part in a residential experience. Continued increase in the number of Astley CHS staff and students using the facility. Increased number of subsidised places offered to Pupil Premium students at Astley CHS to enable them to participate in residential experiences. Significant improvement in facilities both indoor and outdoor. Solar panels, new batteries, new wood store, refurb of generator byre. Gaining a stable financial footing to include contingency funding in the event of unexpected emergency spending which may be required. Improved links with a variety of local groups. Milkhope was temporarily closed due to lockdown 23 March 2020 and access has been very limited until March 2021. |
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
£20,603.29 Credit in account, largely due to 4 grants received and inability to access Milkhope to do any planned works. |
| Statement explaining the policy for holding reserves stating why they are held |
The Friends of Milkhope attempted to create a “buffer” of approximately £2000 in contingency funding in the event of unexpected events limiting access to the centre. |
| Amount of reserves held | £2000 |
| Reasons for holding zero reserves |
N/A |
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
|
|---|---|
| Type of governing document (trust deed,royal charter) |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Articles of Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Appointed by AGM selection process. Reviewed June 2020 |
Reference and Administrative details
| Charity name | Friends of Milkhope |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1165150 |
| Charity’s principal address | Astley Community High School Elsdon Avenue Seaton Delaval Northumberland NE25 0BP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Graham Scott | Chairperson | |||
| Alan Dennis | Maintenance Manager |
|||
| Jan Robinson | Secretary | |||
| Jackie Laszczewski |
Fundraising Manager |
|||
| Ian Knight | ||||
| Ian Brown | ||||
| Paul Air | ||||
| Doris Kaczmierczak |
||||
| Trevor Scott | ||||
| Andrew Donald | Finance | |||
| Chris Ord | ||||
| Jonathan Scott | Added 15/01/2022 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Graham Scott | Alan Dennis | |
Chairperson |
||
| 31st January 2021 | ||
| 31st January 2021 |
FRIENDS OF MILKHOPE ACCOUNTS Registered Charity: 1165150
1 APRIL 2020 - 31 MARCH 2021
| Date | Description | Income | Expend. | Balance |
|---|---|---|---|---|
| 31/03/20 | CarryForward from 2019-2020 |
£ 5,652.02 | ||
| 06/04/20 | Alan Dennis(Mattresses, Postcrete, Gas) |
£ 283.83 | £ 5,368.19 | |
| 17/04/20 | DaisyCommunications | £ 15.98 | £ 5,352.21 | |
| 19/05/20 | DaisyCommunications | £ 16.42 | £ 5,335.79 | |
| 08/06/20 | Northumberland CountyCouncil Small Business Grant(Covid-19) | £ 10,000.00 | £ 15,335.79 | |
| 08/06/20 | ForestryCommission Rent(1 June - 30 November 2020) Inv: R0006669 | £ 600.00 | £ 14,735.79 | |
| 17/06/20 | DaisyCommunications | £ 16.44 | £ 14,719.35 | |
| 10/07/20 | Jamie Watson(Dep21-23 Aug) Refund |
-£ 50.00 | £ 14,669.35 | |
| 20/07/20 | DaisyCommunications | £ 16.52 | £ 14,652.83 | |
| 09/08/20 | Trade Point(paintingmaterials) | £ 65.37 | £ 14,532.33 | |
| 09/08/20 | Alan Dennis(Covid cleaningmaterials) |
£ 55.13 | £ 14,597.70 | |
| 09/08/20 | Lord Tool Hire(Hole Borer) | £ 95.52 | £ 14,436.81 | |
| 09/08/20 | Adelle Hicks(Dep26-28 May) Refund |
-£ 50.00 | £ 14,386.81 | |
| 10/08/20 | Ian McDuffRefund |
-£ 50.00 | £ 14,336.81 | |
| 10/08/20 | Claire BurnRefund |
-£ 50.00 | £ 14,286.81 | |
| 10/08/20 | Phil PygallRefund |
-£ 100.00 | £ 14,186.81 | |
| 19/08/20 | DaisyCommunications | £ 16.42 | £ 14,170.39 | |
| 14/09/20 | Northumberland CountyCouncil(Astley) (Van Hire) | £ 71.41 | £ 14,098.98 | |
| 17/09/20 | DaisyCommunications | £ 16.50 | £ 14,082.48 | |
| 22/09/20 | Trade Point | £ 183.30 | £ 13,899.18 | |
| 19/10/20 | DaisyCommunications | £ 16.42 | £ 13,882.76 | |
| 18/11/20 | DaisyCommunications | £ 16.42 | £ 13,866.34 | |
| 09/12/20 | Northumberland CountyCouncil Small Business Grant(Local Restrictions) | £ 1,334.00 | £ 15,200.34 | |
| 14/12/20 | ForestryCommission Rent(1 Dec 2020 - 31 May2021)Inv: R0008274 | £ 600.00 | £ 14,600.34 | |
| 17/12/20 | DaisyCommunications | £ 16.42 | £ 14,583.92 | |
| 29/12/20 | Alan Dennis(tools, taps, trailer) |
£ 477.57 | £ 14,106.35 | |
| 11/01/21 | Pure EnergyRenewals - Generator Service | £ 288.00 | £ 13,818.35 | |
| 20/01/21 | DaisyCommunications | £ 16.45 | £ 13,801.90 |
| 27/01/21 | Northumberland CountyCouncil Business Grant(National Lockdown) | £ 6,239.21 | £ 20,041.11 | |
|---|---|---|---|---|
| 08/02/21 | B&Q Financial(TradePoint) (Screwfix £64.01 + B&Q £12.45) | £ 76.46 | £ 19,964.65 | |
| 07/02/21 | Alan Dennis(Various) |
£ 136.47 | £ 19,828.18 | |
| 07/02/21 | Alan Dennis Reimbursement Correction from 06/04/20 Ikea Mattresses |
£ 200.00 | £ 20,028.18 | |
| 12/02/21 | Zurich(Insurance 05/04/21-04/04/22) | £ 434.87 | £ 19,593.31 | |
| 17/02/21 | DaisyCommunications | £ 16.42 | £ 19,576.89 | |
| 25/02/21 | Kevin Rhodes(Trailer Repair/Service) |
£ 140.00 | £ 19,436.89 | |
| 05/03/21 | Northumberland CountyCouncil Business Grant(Feb & Mar 2021) | £ 2,096.00 | £ 21,532.89 | |
| 18/03/21 | DaisyCommunications | £ 16.60 | £ 21,516.29 | |
| 22/03/21 | Alan Dennis(Various) |
£ 913.00 | £ 20,603.29 | |
| £ 19,569.21 | £ 4,617.94 |