Trustees. Annual Report for the period Penod start dale Period end dale Year From Section A Reference and administration details Charlty name ST. PAUL'S RUSTHALL 2nd TUNBRIDGE WELLS SCOUT GROUP Other names charity 5s known by NIA R8gistered charlty number (rf any) 1165139 Charity's principal address Sitheil Pennington Road Tunbridge Wells POSTCODE TN4 OSS Names of the charlty trustees who manage the charSty Dat•& act•d If not for wholo ear Tru¥t•• nam• Olfice Ilf any) Nam• of wrson lor body) ontitled oint trusi•• ifan Margaret West Michelle Rule Chairperson Treasurer Kevin PovAey Gavin Cons Scout Leader Group Lead Volunteer Helen Bigsby Natalie Hyder Louise Johnson Explorer Leader Community Rep Beaver Scout Leader Ended 1S1 Apn'l 2025 Bradley Johnson Alice Morgan George Parratt David Edwards Scout Leader Parent Rep Parent Rep Parent Rep Ended March 2025 10 12 13 14 15 16 17 18 19 20 TAR March 2012
Names and addresses of advisers (Optional inforniation) e of adviser Name Address Scrutinger Claire Gomez 1 Nellington Road, Rusthall. Tunbridge Wells, TN4 8SH Name of chief ex8GUtive or names of senlor staff members (Optional information) Section B Structure, governance and mana ement Description of the charity's trusts The Group's 9oveming documents are tPwJse of The Scout Association. They consist of a Royal Charter, whth in tum gives authority lo the Bylaws of the SC1 Association and The Policy. Organisation and Rules of The Scout Association. Type of goveming document How the charity is constituted The Group is a trust establish8d under ils rules vthich are common to all Scouts. Trustee selectlon methcJs The Truslees are app)inled in aOrdanCe with the Pcdicy, Ofganisalion and Rules of The Scout Association. Additional governance18sue3 (Optlonal Inf¢xmatlon) The Group is managed by th8 Truslee Board, in accordance with Scouts POR n518 3.22 & 3.24. Following an overhaul of Scouts POR in relation to roles and responsibili1S within the Scojl Assoclation and Groups. the Exec committee was disbanded and a fonnal Trustee Board created, with limited representation from leaders (section volunteers) and a hifv proport of r6presentation ol non- members e.g. parents. This shifting struclure18d to chanps in the Trustee Board in September 2024. You may choosa lo include additional information. where relevant, about: policies and procedures adopted for the induction and training of trustees: the charity's organisational struclure and any wider nehvork with which the Larity Th8 Scthit Group is an educatKmal Charity. Ag charity trustees they are responsible for complying with legislati applicable to charilies. This includes the registralK)n. keepin9 woper S)Unts and making retums to Ihe Charity Commisshjn as appropriale. • relationship with any related parties; trustees. consideration of major risks and the system and prOdUr6S to manage them. The Trustee Board consists of up lo 9 persons. with an approximate equal balance between Sect volunleers and independent trus199s. We no longer appoint a secretary and the Chair kindty keeps records. This Trustee Board exists to SUPFrtyt the Lead Volunteer n meeting the rnsponsibililies of Ihe apFL)intments and is respor6ible for: The maintenance of Group propety The raising of funds and the administrat of Group finance The insurance of PerS(S. property and equipment Group public ()ccasions Assisting in the recruitment of leaders and other adull support A4wiftting any sub )mmitteeS that may te required 4N)ointing Gffyjp Administrators and Advlsors other than those elected Risk and Intomal Control The Trustee Board has Identif the major risks to which they believe the Gr¢Jup is exposed. these have been reved and systems have been established to mitigate against thern. The main areas of cA)ncem that have been identtfied are." RUCtI)n or of members. Tr Gn)up provides activitses fc* all young 4 to 14. M there was a reduction in membershi ina TAR March 2012
A great contrknrtion is made by all wr vdunteers whether they act as Volunteers or members of the Trustee Board (ff as parent helpers al the weekly meetings. We are gratefvl for the many hours vdunteers have spent lo provide the variety of opportunities open to the young people in our group. Without this valuable contribution of time, energy and eXptiSe we would rK)t have been able to achieve so much. You may choose to include further statements, where relevant, about- policy on grantmaking; policy programme related investment; conlribution made by volunteers. Any surF4us funds which are not wuired lo pay for activities are plad on deFX)sil to eithef earn interest or used for replacement equipment. Small sums are used to provide asS to activities for young people would not otheThvise be able lo afford lo attend some events. The Group hold5 signrfunt residual funds above and beyond the reseryes and the Group (with active encouragement from its treasurer) has sought to deploy these funds for the b8nefit of the members rather than to 55t on the money Yor a rainy day." Thg Trustee Board regularfy discusses options for use of the funds and has continued a full programme of replacement of equipment as well as buying new le(nology in order to Ix-ing the equipment of the Group into the 2020s. Section D Achievements and performance Summary of the maln achlevoments of the charlty durlng the year 2025 conlinued lo be a packed year for the Group. with robust membership and plenty of activtties. We o)nlinue to enQrage parents to become volunteers and have a steady stream of new adutts becoming members of the Scout Association. Our relationship with Ihe Explorer Group is still strong, with the Expkjrers growing in numbers. Tho Group atranged another famify camp and 8 ser6&s of secllon camps. The Gi(MJp look 40 YP'to KIJ for a week in August 2025. The Expk)rer unit is financialty independenl of the Group and has a fomial Partnership with the Group. Th& fr8 of much of thg activty remalns on badge work. Chjr Group has wc*ed with Dislrict lo ensure all mandatory training is up lo date and nry4V has a rot)usl process for maintain DBS checks. Our Facebook wofile is regularly UFrfJaled. Our financial positK)n remained healthy al the end of 2025 but with a small reduction li reserves. This was mainly due to increased capitation and a rnismalch in liming of raceipl of funds for KIJ and disbursement. Our Gift Aid daim was slightly lower n 2025 to P¥US years, fdlowing a dip in subs Ilection. The Ccmnmitiee revws the level of subs in relation to a budget each year and agrees Ihe aptKoprk?te level of subs and allocalion of m8eting budggts for each section. as well as lanJer expenditure plans. We have not raised subs since the pandemic (despite inflation) but keep this under regular review. Our Trustee Board has been working wilh representatives of Sunnyside Community Hall Limiled (another registered charifyl in relalion lo seluing and documenting both parties shared ownership of the land where Sunnyside Community Hall and the store are located and agreed the temis for Ihe preparalion of legal dO(xjmentstll in 2023. The legal work began in 2022 but sialled because &JnnysKJe Hall r1ved legal adv not to enter into the lease. Desprie our attempls. no comprrthise solulion has been found and bolh sides are the slalus quo wtth(MJt final affwmalNe resolution. Following a challenge from the Sunnyside Trustees. Ihe Group agreed to recognise its financial c¥J)tribution and ownershi in its 2024 a¢(Unts fw the first time and this has March 2012 TAR
Section D Achievements and performance been repeated in 2025 by merely applying a modest Inllationary inGrease in the value of the property- the real value of the inteTest is likely lo be considerably hKJher. Section E Financial review The Group's policy on reserves is to hold sutricient resources to continue the tharitable activities of the group should income and fundraising activrttes fall short. The Group Tnjstee Board considers that ihe group should hold a sum equivalent to 12 months running costs. circa £11.500 on an income basis. Brief sL*ement of the charlty's pollcy on raserves The Group hald reserves of more Ihan £34,Crf)J 8gainsl this al year 8nd. This is above Ihe level required for 0ralIng expenses bul represenls a small dip from 2024. This was in line with expeclati()ns in 2024. The high level of reserves is explained by fund rahsing in prKff y6ats lo financ8 the expansion of Sunnyside hall (which is part owned by the Group) to allow it to b& used by Ihe Beavers and Cubs as well as the Scouts. The dgetng pro was undertaken for 2025. Details of any funds materially In d8flclt None Further flnanclal revlew detalls (Optlonal Inforniatlon The Grwp's Incc¥n8 and Expenditure is very small and as a consequence does not have sufficient fvnds lo invest in longer lem investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All fijnds are held in cash using our CAF account. You may choose to Indude additional information, wher8 relevant abouL' the charity's principal sources of funds (including any fundraising): how expenditure has supported the key objectives of the charity; investrnenl policy and objectives including any ethical investment policy adopted. The Group Executive regularly monilcffs the levels of bank balances and the interest rales received to ensure the group obtains maximum value and income from ils bankin9 arrangemonts. The CAF banking arrangements indudes a "Gold. interest bearing account. and as such, the Group have split their funds across LK)th the current and the Gokl accounts. No period of notice is needed lo transfer funds. The interest rate the Gold account is comparable lo the Scout Charity DeFM>StI Service. TAR Marth 2012
particuLar section or the group as whole then there woukl have lo be a IntraCtn, cA)nsolidation or ckjsure of a section. In the worst case scenarK) the complete dosure of the Grjp. Damage to the buildings we use. KKoperty and equipment. The Group would rgauest the use of buildiros. propety and equipment from neighbouring Organisations such as the church, and other Scout Groups. Injury lo leaders. helpers. supFwxters and members. The Group through the capilation fees CtrIbuteS to the ScxKrt ASsociatiS national accident insurance Fdicy. Risk Assessments are undertaken before all activiiies. Additional perscK)al injury insurance is provided for all leaders and adult helpers. Reduced inccyne from fijnd raising. The Group is primarity reliant utM)n incoffle from SubscriptiS. The group does hold a reseNe lo ensure the continuity of adivities should there a major reduction in income. The Committee could raise the value of subscriplh)ns lo increase the income to the group on an IOing basis. either temporarily or pennanenlly. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the aclNities of the group. If there was a reduction in the number of aderS lo an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidath)n or dosure of a section. In the worst case scenario the complete closure of the Gr(MJp. The Group has in place systems of intemal (x)ntr(As Ih81 are designed to provide reasonable assurance against material mismanagemenl or loss. these indude 2 auihorisers for all payments and a comprehensive insurance [M)lic to ensure thal insurable risks are covered. Rent increases and cost ol living crisis. The Grtsjp has been in dispute with SunnysKle Hall Tnjstees regarding its ownership and use of Sunnystde Hall f¢x a long time. A resolulion lo the dispute was a9re8d in 2021 bul has since been refuled by the SS trustees. Sunnyside has nol implemented the rent increases that were proposed in 2021. The Group is now recognising its capital interest in SS Hall in rts acccMJnts on a prudent basis- merely Inllalin9 the value of thè l91n81 (x)ntribution to th& purchase price. Other risks are documented. monitored and rniligathMS put in place using arisk ister in accordance with uidance from the Scout Association. Section C Ob'ectives and activities The obiecti¥es of th8 group are as a unil of the Scoul Associal¢on. Summary of thè objects of the charlty set out In Its governing document The Aim of The Scout Association is to Pfomole the development of young people in achieving their lull physical, inlelleclual. scKial and spiritual polenli818, as indNMluals, as responsible citizens and as members of their local national and intemational communities. The method of achieving the Aim of the Association is by providing an enjoyab58 and attractive scheme of progressive training. based on the Scoul Promise and Law and guided by adult leadership. The fcM)Js of the Group is to provide opportunities for young people to enable them to meet their polential through activities whth incbJde badge work. outings and camps. We welcome all Yn9 regardless of personal background, faith or gender. Summary of the maln activities in rolatlon to these objects The Grp meets the Charity C(Mnmission's Wb1 benefit criteria under both the a¢fvancemenl of education and the 1Vancernent of cttizen5hip or communtty developmenl headings. Additional detalls of objectives and activities (Optional inforniation) TAR March 2012
Section F Other optional information In 2026 the Group intends to °just keep Suting." Section G Declaration The trustees declare that they have approved the tru8tets' report al)ove. Slgned on behalf of the charity's trustees Slgnaturg($) Full name(s) Positlon (eg Socratary, Chalr, etc) Mlchelle Rule Gavin Cons Treasurer Group Lead Volunleer Datè 13 May 2026 TAR Mard) 2012
Statement of Asset5 and Liabilities at the end of the year 31st Drnber 2025 Unros1 FuThJs 31st DMlr 2024 Unfeslrict8d Funds Cash Funds Bank Currgnt Account 34,065.20 34,358.54 Bank Dwsit Account Building SorAety Account Tho Scout Association Short TOM Invèslm8nl S8rvK CashlSe¢tw)n Floats To181 cash funds 34.065.20 34.358.54 Other monetary assets Tax Cll3im Debts du8 from c0unty1AJ8a1Str1cVGrC Irk8urance Clt4m &Jb tc481 Investm•nt As8èt8 Instment prOrtY- dttoil Quoisd INStMents Other investm8nts- t18tail Sub tcrt81 Non monttthry a8s•ts for clItI•• *)wn u•• Badg6 stock Shop slttk Oth8r stock 50.00 50.00 LAThJ aThJ buildings Motor vehicles 83,232.00 81,649.88 ScoutiThJ aquipmont, fumrtur8 ate oth8r 14.667.09 15,052.77 Sub Ictsl 97.949.09 96,752.64 Li•bilitle• Accounts not yet paKI- H1 hl Exp8nsa9 incurred but noi paid sub8cripts.ons rM)t y8t Pa Oth8r li8bilrtios Sub lo Contlngont Il•blllll•s and lutuT• obligatio No by th• Tru1t on 2026 and sign•d on their
St Paul's Rusthall Scout Group Receipts and Paents Account lh8 )par from 1s1 Januw 2025 31st December 2025 Rècèipts and pa ments 2025 2024 Unr8Stricted Funds Paymèftts Charrtable Payrnents Youth programrne and a1V.s Adull sup rt and training Rent 31,998.13 25,215.23 2,500.00 2.480.00 Wat8r and srage Eleclriuty and Gas Insurance Ropaits and R&n8wals Materials and 8quipm8nt Printing photctopwng Contributson to camp 18 Unifom)s AGM and InJste8 8ynses Chrislm8s Flar8s FutKI Raisin ExnS&S Miscellen80US Sub total Sub total 37.9 35,471.81 37.924.66 35,471.81 1293.34 5,704.57 Ca•h l•¥ty• •nd 34,065.20 34,358.54 M112026 and #lgnèd OTr thelr Chair1$0 F)n. Treasurer
st Paul's Rusthall Scout Group Receipts and Payments Account Forth8 y8ar 1st January 2025 31st December 2025 Receipts and payment5 2025 2024 UnrestrKtsd Funds unresth.cled Funds Receipts Donalions,18gacies and similar inwme Membership subscriptions Less.. Mernb8rship subscriptson5 paid on {Nab"onaUCountylArealDistrict) Nel mèmbership subscriptions retained Donabons. I acies and similar incorne Legacies Gift Aid Other similar income- Uniform Commission&le5 Sub lotsl 15371.50 8 893.50 6 478.00 1585.00 16 170.00 8 037.00 8 133.00 153.00 2 690.36 3115.03 14.00 10 753.36 Grants Maintenanc6 gTanl other grants 2 500.00 Sub total 2 500.00 572.81 Fundraisin IGross) 204.78 Ath'vities Misc Other fundraising adivilies 26 279.00 71.04 26 218.50 69.76 Sub total 26 554.82 26 861.07 Investment income Bank interest Building Society interost The Scout Association Short Temi Inveslmenl Service Property Rent income Other InstMent InMe 323.14 400.28 Sub total 323.14 400.28 37 631.32 41176.38 Assett and investment s818S. atc Total R•cwpts 37 631.32 41176.38 Th• abo ro¢•lpts and paymfjnts account and stat•m•nt of ass•ts and . 2026 ar signgd ¢Jn th8lr bo by the Tru8ts•8 on Hon. Treasurer
VA Ptra 54. Re 1repEndEnt5tnT.24)2o