2020-12-31-accounts

CHARITY COMMISSION I Independent examiner's FOR ENGLAND AND WALES I report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Kington Langley Village H￿1 and Recreation Ground CIO On accounts for the year I ended 31 Decernber 2020 Charlty no (il any) 1165128 Set out on pages I report to the truslees on rny examination of the accounts of the above chartty (Yhe Trusn for the year ended 31n2r20 Responsibilitles and As the tharfty trl￿1￿ ot the Trust. you are responsible for the preparation basis of report of the accounts in acCOrdar￿ with the requirements of the Charities Act 2011 (Ihe Acr). l report in respect of my exarnination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charty Commission under se￿10n 145(5)Ib) of the ACL I have completed my examination. I confirm that no material matters have c(me to my attention in conneclion with the examination which gives me Cause to believe that in. any materiai respe(*: accounting records were not kept in accordan￿ with section 130 of the Act or the a(yx)unts do not a¢xord the accounting rècords Independent examiner's ststement I have no o)n¢ems and have come across other matters in conneclion wrth the examination to sthich attention should be dra5￿ in order to enable a pr¢)per understanding of the aoJ)unts to be reached. Signed: £0 Aw,( 2021 Name: Andy Davis FCA Relevant prolessional ' InsttLrte of Chartered Accountants in England and Wales (ICAEW) qualilication(s) or body (if any): Address: The Old Post OFfice, 4143 Market Pla Chippenham SN15 3HR IER October 2018

Sectlon B Disc105ure Only complele rf ihe examiner neeas to hKJhlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018

Klngton LOng￿Y￿lI￿9e Hall 1165128 Receipts and payments accounts CC16a For the period from To 01-Jall-20 31-Dec-20 Section A Receipts and payments Unrestsictad funds RèsL41Ctad f￿d5 th• T￿1¥￿￿£ Endowment ftJnd5 toth• TrMrHtE ioth• th••r•st£ tothrt¥est£ Total fuThJs Last y•ar th• MarESt£ A1 Receipts HITE OF Hall Cfounas and equwm 9.76$ 9,765 23,689 Social Functians 1.91) Oonns and 12.841 4.62B PV Sclarincome 5.2JJ 6.233 6,046 Mwellan8o Sub total 28,640 J5,275 A2 Asset and investsnent sales. etc. 28.6411 35.275 A3 Payment5 BMkin9 an¢ Administsaove Costs 1,000 Retum ol Deposits I￿17 1A17 1.70¢ oslof Ruming Scoal Functyon 366 1,38D 2220 2A28 2.590 Facil￿@s Managemetit 3.$1$ 3,575 Mairn@nanc&and Repairs 3,858 2.841 InsuraD¢*aThl saf￿ Checks 1.525 I￿25 Loan R8payMants 3.180 5ubxcnptsnsa￿ Fees 1.QJS 1.1135 847 1￿c￿lan8￿US PrtrPCts 1n0rkca￿l3Il 3.132 J.132 10.413 Sub total 18,533 18.$33 28.OB1 A4 Asset and Investment PUTcha58S, Èic. 16.909 3.934 35,442 35.442 32,01S Net of rec#iptsi{payments) AS Transfets bthe8n funds 6,802 6,802 3,261 A6 Cash fvnds last year end Cash funds this yèar end .794 46.533 42.992 42.992 49,794 CCXX Rl xwjrns ISSI 22104fd021

Section B Statement of assets and liabilities at the end of the period Unrestncted fuThJs Restricted funds to n8•r•KtÈ Endowtnent funds to nÈar•stE Categorie5 Details B1 Cash lunds CAF Bank Cur(epltA4cwM 42.7$5 Cash ￿ band 237 Total cash funds 42,992 Unrestricted funts Restricted furN15 to near•$t£ Endowrnenl furKI$ io ￿areSt£ B2 Other monelary a￿ets Hirtfeesdue 364 Fund to Wh￿th Cost loptionpl CurreThtvJlu• B3 Investment assets Fund tr>which tsstioptionèll Cuff¢nt valua onlr B4 Assets retained for thè charity's own use Hall 8￿9 GenEfdl rths thavs Iinieffl¥ General ale￿[￿ equyrnt. u(deryJnd Sttye119hiry G￿e[al Gene¥al PY￿¥ sym Arn￿J￿td lopbonal Vlhen 85 Liabilitl•s P[epa￿l 163 zga• $￿ed by ortr￿ on behaff ofall thetmstse$ Date of approval SvJnature Pmt Naff Tony Shepherd 21 Apr21 Peter Gile5 21 Apr 21 CCXX R2 atr￿unts Issi 22m4r2021

Trustees’ Annual Report for the period

From 01/01/20 Period start date To 31/12/20 Period end date

Charity name: Kingston Langley Village Hall and Recreation Ground CIO Charity registration number: 1165128

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To run a village hall and recreation ground and to promote for the benefit of the inhabitants of Kington Langley without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is normally available for the use of members of the village and the neighbouring communities. However, in line with all other community facilities the hall was closed or its use severely restricted for 10 months of the year. The recreation ground and the children’s play areas were opened to all when government restrictions permitted Our objectives are in line with the Charity Commission guidance on public benefit and the trustees have had regard to this guidance.
	Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	All our trustees are volunteers and contribute to the smooth running of the CIO. We also have a few non-trustee volunteers who make very valuable contributions in specialist areas such as technical support, our web site and social media.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Statutory Declaration The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. Summary of the main achievements of the Charity during the year. As with every other organisation 2020 was massively disrupted by the pandemic. During the 2 lockdowns the hall was, of course, completely closed. When limited re-opening was permitted some hiring resumed, but with many user groups having mainly elderly members these decided, not surprisingly, to take a cautious approach and defer resumption of their activities until they felt safer. The quinquennial survey of the hall took place as scheduled in August and the trustees are now progressing the findings, none of which were of major concern. The trustees took advantage of the closures to progress maintenance work in concert with installing Covid secure measures, while in June contractors were able to complete the refurbishment of the junior play area, installing new swings and a new slide. With the restoration of the multi-play apparatus and the zip wire the junior play area is now in excellent condition and received much use, as did the whole recreation ground, throughout the summer. Also, on the positive side we were able to hold 2 Rural Touring events. The first, in February a family show called The Last Baguette: The Bird Show, while not well attended, went down well with the audience. In contrast on 7th

March the string quartet Bowjangles returned with their singing, dancing, comedy show called Excalibow and this was a huge success with one of our biggest ever audiences.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity started the year in a very strong financial position as a consequence of building up funds in preparation for a major Recreation Ground project. Despite losing 2/3 of our hire income and completing the previously committed £18,000 capital expenditure on the play areas, we ended the year with almost as strong a financial position as we had started. This was largely due to the very substantial government pandemic relief grants, but considerable contributions came from a best ever year for solar panel income and the reduction in outgoings when closed. Reserves are required to meet: � The essential running costs (subscriptions, water rates, utilities, insurance, etc) should there be an unexpected severe downturn in income from charges. � Any unforeseen repair costs. The balance of cash holdings continues to be held in a major maintenance and facility upgrade fund (the Project Fund), which is drawn on to fulfil a prioritised rolling three-year programme to maintain the fabric and enhance the facilities. The maintenance element of the programme is based on a full building survey carried out in August 2020, while most of the fund is earmarked for progressing the Pavilion Replacement programme. The Trustees will review and adjust the reserves policy annually.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	After considering relevant factors the Trustees concluded that an appropriate reserve would be four months essential running costs which equates to £4,000.
Amount of reserves held	Para 1.22	Reserves of £42,992 were held at theyear end
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	No funds are in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No uncertainties over the charity’s ability to continue as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising)

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution dated 6thJanuary 2016.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Six trustees are elected at the Annual General Meeting. Up to 5 are co-opted. Two appointed by the Parish Council. Up to 18 appointed by village organisations, according to the terms of the constitution.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The full Board of Trustees meets as a minimum twice yearly (for the latter part of 2020 by Zoom). Day to day management of the property and activities is undertaken by the House and Grounds Committees and by the Events Group, whose members are drawn from trustees and volunteers. Major projects are overseen by the Projects Group.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The CIO is an active member of the Wiltshire Village Halls Association (WVHA) and from time to time works with ACRE.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Kington LangleyVillageHallandRecreationGround CIO
Other name the charity uses	Kington Langley Village Hall KLVH
Registered charitynumber	1165128

Charity’s principal address	SPY COTTAGE 2 ASHES LANE KINGTON LANGLEY CHIPPENHAM SN15 5NP

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Anita Holbrook			Helping Hands/Hobbies
	Daphne Povey			S-M-B
	Valerie Young		Until 7 Oct 20	Elected
	Barbara Sealy			KL WI
	Ian Morrison			Croquet
	Tony Shepherd	Chairman		KL Chapel
	Andy Boulton			Elected
	Peter Giles	Treasurer		Elected
	Steve Duffill			St Peter’s Church
	Julia Cook	Booking Clerk		Elected
	Robert Atwell		Until 7 Oct 20	Elected
	Euan Sudbury			Tennis
	Brian Tanner			Chip & Dist Amateur Radio Club
	Warren Burgess			Coopted
	Eilis Longley-Brown			Coopted
	Keith Bennett			Table Tennis
	Helen Biggadike	Secretary		Elected
	Michelle Thomas			Langley Fitzurse PTA

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bank	CAF Bank plc	25 Kings Hill Avenue, Kings Hill, West Malling, ME19 4JQ
I/E	Andy Davis ACA	Mander Duffill, The old Post Office, 41-43 Market Place, Chippenham, SN15 3HR

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the truslees, report above. Slgned on behalf of the charity's trustees SigDaturelsl Full namelsl Positlon leg Secretary Chair. etcl Tony Shepherd Peter Giles Chair Treasurer Dale 21 Apr 21