CHARITY COMMISSION I Independent examiner's FOR ENGLAND AND WALES I report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Kington Langley Village H￿1 and Recreation Ground CIO On accounts for the year I ended 31 Decernber 2020 Charlty no (il any) 1165128 Set out on pages I report to the truslees on rny examination of the accounts of the above chartty (Yhe Trusn for the year ended 31n2r20 Responsibilitles and As the tharfty trl￿1￿ ot the Trust. you are responsible for the preparation basis of report of the accounts in acCOrdar￿ with the requirements of the Charities Act 2011 (Ihe Acr). l report in respect of my exarnination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charty Commission under se￿10n 145(5)Ib) of the ACL I have completed my examination. I confirm that no material matters have c(me to my attention in conneclion with the examination which gives me Cause to believe that in. any materiai respe(*: accounting records were not kept in accordan￿ with section 130 of the Act or the a(yx)unts do not a¢xord the accounting rècords Independent examiner's ststement I have no o)n¢ems and have come across other matters in conneclion wrth the examination to sthich attention should be dra5￿ in order to enable a pr¢)per understanding of the aoJ)unts to be reached. Signed: £0 Aw,( 2021 Name: Andy Davis FCA Relevant prolessional ' InsttLrte of Chartered Accountants in England and Wales (ICAEW) qualilication(s) or body (if any): Address: The Old Post OFfice, 4143 Market Pla Chippenham SN15 3HR IER October 2018 Sectlon B Disc105ure Only complele rf ihe examiner neeas to hKJhlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018 Klngton LOng￿Y￿lI￿9e Hall 1165128 Receipts and payments accounts CC16a For the period from To 01-Jall-20 31-Dec-20 Section A Receipts and payments Unrestsictad funds RèsL41Ctad f￿d5 th• T￿1¥￿￿£ Endowment ftJnd5 toth• TrMrHtE ioth• th••r•st£ toth*rt¥est£ Total fuThJs Last y•ar th• MarESt£ A1 Receipts HITE OF Hall Cfounas and equwm 9.76$ 9,765 23,689 Social Functians 1.91) Oon*ns and 12.841 4.62B PV Sclarincome 5.2JJ 6.233 6,046 Mwellan8o Sub total 28,640 J5,275 A2 Asset and investsnent sales. etc. 28.6411 35.275 A3 Payment5 BMkin9 an¢ Administsaove Costs 1,000 Retum ol Deposits I￿17 1A17 1.70¢ oslof Ruming Scoal Functyon 366 1,38D 2220 2A28 2.590 Facil￿@s Managemetit 3.$1$ 3,575 Mairn@nanc&and Repairs 3,858 2.841 InsuraD¢*aThl saf￿ Checks 1.525 I￿25 Loan R8payMants 3.180 5ubxcnptsnsa￿ Fees 1.QJS 1.1135 847 1￿c￿lan8￿US PrtrPCts 1n0rkca￿l3Il 3.132 J.132 10.413 Sub total 18,533 18.$33 28.OB1 A4 Asset and Investment PUTcha58S, Èic. 16.909 3.934 35,442 35.442 32,01S Net of rec#iptsi{payments) AS Transfets bthe8n funds 6,802 6,802 3,261 A6 Cash fvnds last year end Cash funds this yèar end .794 46.533 42.992 42.992 49,794 CCXX Rl xwjrns ISSI 22104fd021 Section B Statement of assets and liabilities at the end of the period Unrestncted fuThJs Restricted funds to n8•r•KtÈ Endowtnent funds to nÈar•stE Categorie5 Details B1 Cash lunds CAF Bank Cur(epltA4cwM 42.7$5 Cash ￿ band 237 Total cash funds 42,992 Unrestricted funts Restricted furN15 to near•$t£ Endowrnenl furKI$ io ￿areSt£ B2 Other monelary a￿ets Hirtfeesdue 364 Fund to Wh￿th Cost loptionpl CurreThtvJlu• B3 Investment assets Fund tr>which tsstioptionèll Cuff¢nt valua onlr B4 Assets retained for thè charity's own use Hall 8￿9 GenEfdl rths thavs Iinieffl¥ General ale￿[￿ equyr*nt. u(deryJnd Sttye119hiry G￿e[al Gene¥al PY￿¥ sy*m Arn￿J￿td lopbonal Vlhen 85 Liabilitl•s P[epa￿l 163 zga• $￿ed by ortr￿ on behaff ofall thetmstse$ Date of approval SvJnature Pmt Naff Tony Shepherd 21 Apr21 Peter Gile5 21 Apr 21 CCXX R2 atr￿unts Issi 22m4r2021 ## **Trustees’ Annual Report for the period** **From 01/01/20 Period start date To 31/12/20 Period end date** **Charity name: Kingston Langley Village Hall and Recreation Ground CIO Charity registration number:** 1165128 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To run a village hall and recreation ground and
to promote for the benefit of the inhabitants of
Kington Langley without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions the
provision of facilities for recreation or other
leisure time occupation of individuals who have
need of such facilities by reason of their youth,
age, infirmity or disablement, financial
hardship or social and economic circumstances
or for the public at large in the interests of
social welfare and with the object of improving
the conditions of life of the said inhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall is normally available for the use of
members of the village and the neighbouring
communities. However, in line with all other
community facilities the hall was closed or its
use severely restricted for 10 months of the
year.
The recreation ground and the children’s play
areas were opened to all when government
restrictions permitted
Our objectives are in line with the Charity
Commission guidance on public benefit and the
trustees have had regard to this guidance.| ||Para 1.18|| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|All our trustees are volunteers and contribute
to the smooth running of the CIO. We also
have a few non-trustee volunteers who make
very valuable contributions in specialist areas
such as technical support, our web site and
social media.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Statutory Declaration**
The trustees declare that they have complied
with their duty to have due regard to the
guidance on public benefit published by the
commission in exercising their powers or
duties.
**Summary of the main achievements of the**
**Charity during the year.**
As with every other organisation 2020 was
massively disrupted by the pandemic. During
the 2 lockdowns the hall was, of course,
completely closed. When limited re-opening
was permitted some hiring resumed, but with
many user groups having mainly elderly
members these decided, not surprisingly, to
take a cautious approach and defer resumption
of their activities until they felt safer.
The quinquennial survey of the hall took place
as scheduled in August and the trustees are
now progressing the findings, none of which
were of major concern. The trustees took
advantage of the closures to progress
maintenance work in concert with installing
Covid secure measures, while in June
contractors were able to complete the
refurbishment of the junior play area, installing
new swings and a new slide. With the
restoration of the multi-play apparatus and the
zip wire the junior play area is now in excellent
condition and received much use, as did the
whole recreation ground, throughout the
summer.
Also, on the positive side we were able to hold
2 Rural Touring events. The first, in February a
family show called The Last Baguette: The Bird
Show, while not well attended, went down
well with the audience. In contrast on 7th| March the string quartet Bowjangles returned with their singing, dancing, comedy show called Excalibow and this was a huge success with one of our biggest ever audiences. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity started the year in a very strong
financial position as a consequence of building
up funds in preparation for a major Recreation
Ground project. Despite losing 2/3 of our hire
income and completing the previously
committed £18,000 capital expenditure on the
play areas, we ended the year with almost as
strong a financial position as we had started.
This was largely due to the very substantial
government pandemic relief grants, but
considerable contributions came from a best
ever year for solar panel income and the
reduction in outgoings when closed.
Reserves are required to meet:
�
The essential running costs
(subscriptions, water rates, utilities,
insurance, etc) should there be an
unexpected severe downturn in income
from charges.
�
Any unforeseen repair costs.
The balance of cash holdings continues to be
held in a major maintenance and facility
upgrade fund (the Project Fund), which is
drawn on to fulfil a prioritised rolling three-year
programme to maintain the fabric and enhance
the facilities. The maintenance element of the
programme is based on a full building survey
carried out in August 2020, while most of the
fund is earmarked for progressing the Pavilion
Replacement programme.
The Trustees will review and adjust the
reserves policy annually.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|After considering relevant factors the Trustees
concluded that an appropriate reserve would
be four months essential running costs which
equates to £4,000.| |Amount of reserves held|Para 1.22|Reserves of £42,992 were held at theyear end| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|No funds are in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties over the charity’s ability to
continue as a going concern| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) |||| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution dated 6thJanuary 2016.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Six trustees are elected at the Annual General
Meeting.
Up to 5 are co-opted.
Two appointed by the Parish Council.
Up to 18 appointed by village organisations,
according to the terms of the constitution.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The full Board of Trustees meets as a minimum
twice yearly (for the latter part of 2020 by
Zoom). Day to day management of the
property and activities is undertaken by the
House and Grounds Committees and by the
Events Group, whose members are drawn from
trustees and volunteers. Major projects are
overseen by the Projects Group.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The CIO is an active member of the Wiltshire
Village Halls Association (WVHA) and from time
to time works with ACRE.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Kington LangleyVillageHallandRecreationGround CIO| |---|---| |Other name the charity uses|Kington Langley Village Hall
KLVH| |Registered charitynumber|1165128| |Charity’s principal address|SPY COTTAGE
2 ASHES LANE
KINGTON LANGLEY
CHIPPENHAM
SN15 5NP| |---|---| ||| ## **Names of the charity trustees who manage the charity** |
















|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Anita Holbrook|||Helping Hands/Hobbies| ||Daphne Povey|||S-M-B| ||Valerie Young||Until 7 Oct 20|Elected| ||Barbara Sealy|||KL WI| ||Ian Morrison|||Croquet| ||Tony Shepherd|Chairman||KL Chapel| ||Andy Boulton|||Elected| ||Peter Giles|Treasurer||Elected| ||Steve Duffill|||St Peter’s Church| ||Julia Cook|Booking Clerk||Elected| ||Robert Atwell||Until 7 Oct 20|Elected| ||Euan Sudbury|||Tennis| ||Brian Tanner|||Chip & Dist Amateur Radio Club| ||Warren Burgess|||Coopted| ||Eilis Longley-Brown|||Coopted| ||Keith Bennett|||Table Tennis| ||Helen Biggadike|Secretary||Elected| ||Michelle Thomas|||Langley Fitzurse PTA| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |**Bank**|CAF Bank plc|25 Kings Hill Avenue, Kings Hill, West Malling, ME19 4JQ| |**I/E**|Andy Davis ACA|Mander Duffill, The old Post Office, 41-43 Market Place,
Chippenham, SN15 3HR| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the truslees, report above. Slgned on behalf of the charity's trustees SigDaturelsl Full namelsl Positlon leg Secretary Chair. etcl Tony Shepherd Peter Giles Chair Treasurer Dale 21 Apr 21