Roundhay Parochial Hall
Charity number 1165064
Annual Report and Financial Statements for the year ended 31 December 2022
Roundhay Parochial Hall
Annual Report and Financial Statements for the year ended 31 December 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Roundhay Parochial Hall
Trustees' report for the year ended 31 December 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Gordon Robertson Chair Camilla Hawkes Treasurer Anne Bond Secretary Kim Knowles Bookings Secretary Deceased 22 December 2022
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1165064 , on 6 January 2016.
Principal address
5 Fitzroy Drive Roundhay Leeds LS8 4AB
Bankers
Lloyds Bank Hampshire Trust Bank Skipton Building Society 2 The Headrow 55 Bishopsgate 7/9 Bond Street Vicar Lane London Leeds Leeds EC2N 3AS LS1 5EY LS1 6PN
Independent examiner
Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 6 January 2016 and is governed by a constitution.
T Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees or by a written or electronic resolution of the charity trustees.
Objectives and activities
The charity's objects
The objects of the CIO are to provide for the benefit of the inhabitants of Roundhay, Oakwood, and the surrounding areas a community room and/or other facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare with the object of improving their condition of life.
The charity's main activities
The provision and maintenance of Roundhay Parochial Hall which houses several rooms which are let out to community and other groups at very reasonable rates.
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Roundhay Parochial Hall
Trustees' report (continued) for the year ended 31 December 2022
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of community development.
Achievements and performance
Overview
A wide variety of groups continue to use the hall. There has been a bit of coming and going this year, with new groups starting and some not working out. Increased use has stabilised the financial position, though we need to build up a reserve for future improvements and maintenance.
Actions taken
The web based booking system has worked well, avoiding confusion between groups. A new link to our public website enables potential users to see when rooms might be vacant.
The booking system automatically produces correct invoices, which has made things easier and given a smoother monthly cash flow.
The cleaner we’ve had for 6 years has retired. We are currently using a cleaning firm, but monitoring things to ensure users have an equally good experience.
Ongoing maintenance has worked well. We have benefitted from having contacts with good workmen who know the building and work flexibly.
Outlook
It has been a delight to have the hall well used by a wide variety of community based activities. We are well placed to see this continue in the coming year. We would like to see one or two more people on the management committee (one having retired during the year).
Financial review
The net receipts for the year were £15,258, all relating to unrestricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £36,803. The reserves policy is to reserve a sum equivalent to 6 - 9 months of hall income.
We have started a savings plan towards inevitable roof replacement in the next decade, with £10,400 of the reserves designated for this purpose plus the interest earned on this account.
Approved by the board of trustees on 11/4/2023
Gordon Robertson (Trustee)
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Roundhay Parochial Hall
Independent examiner's report to the trustees of Roundhay Parochial Hall
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2022, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
17/04/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Roundhay Parochial Hall
Receipts and payments account
for the year ended 31 December 2022
| Notes Receipts Grants and donations (2) Room hire Bank interest Total receipts Payments Cleaning staff costs Property repairs and maintenance Sundry expenses Water charges Insurance Light and heat Accountancy Total payments Fund balances brought forward Fund balances carried forward (3) Net receipts / (payments) |
2022 Total funds £ - 38,802 129 38,931 5,940 7,659 288 2,776 2,485 4,309 216 23,673 15,258 21,545 36,803 |
2021 Total funds £ 1,414 20,692 222 22,328 7,285 4,394 - 650 2,342 4,839 216 19,726 2,602 18,943 21,545 |
|---|---|---|
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Roundhay Parochial Hall
Statement of assets and liabilities
| as at 31 December 2022 Cash funds Lloyds Bank Hampshire Trust Bank Skipton Building Society Total cash funds Amounts owed to the charity Rental Income Assets retained for the charity's own use The parochial hall, its fixtures and fittings Liabilities Independent examination Gas Approval of the accounts |
2022 Total £ 20,140 10,472 6,191 36,803 £ 2,410 2,410 £ 420 9,202 9,622 |
2021 Total £ 5,011 10,400 6,134 21,545 |
|---|---|---|
The financial statements were approved by the board of trustees on 11/4/2023
Gordon Robertson (Trustee)
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Roundhay Parochial Hall
Notes to the accounts
for the year ended 31 December 2022
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Roundhay Parochial Hall
Notes to the accounts continued
for the year ended 31 December 2022
| 2 Grants and donations HMRC Job Retention Scheme 3 Designated funds Roof Fund Fund name Roof Fund |
2022 Total funds £ - - Balance b/f Incoming Outgoing Transfers £ £ £ £ 10,400 73 - - 10,400 73 - - Reason for designation Funds for roof replacement planned to take place c.2029 |
2021 Total funds £ 1,414 1,414 Balance c/f £ 10,473 10,473 |
|---|---|---|
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other related party transactions
There were no other related party transactions during this year or the previous year.
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