## Roundhay Parochial Hall
Charity number 1165064
Annual Report and Financial Statements for the year ended 31 December 2022
Roundhay Parochial Hall
Annual Report and Financial Statements for the year ended 31 December 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 8|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Roundhay Parochial Hall
## Trustees' report for the year ended 31 December 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Gordon Robertson Chair Camilla Hawkes Treasurer Anne Bond Secretary Kim Knowles Bookings Secretary Deceased 22 December 2022
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1165064 , on 6 January 2016.
## **Principal address**
5 Fitzroy Drive Roundhay Leeds LS8 4AB
## **Bankers**
Lloyds Bank Hampshire Trust Bank Skipton Building Society 2 The Headrow 55 Bishopsgate 7/9 Bond Street Vicar Lane London Leeds Leeds EC2N 3AS LS1 5EY LS1 6PN
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 6 January 2016 and is governed by a constitution.
## T **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees or by a written or electronic resolution of the charity trustees.
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are to provide for the benefit of the inhabitants of Roundhay, Oakwood, and the surrounding areas a community room and/or other facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare with the object of improving their condition of life.
## **The charity's main activities**
The provision and maintenance of Roundhay Parochial Hall which houses several rooms which are let out to community and other groups at very reasonable rates.
2
## Roundhay Parochial Hall
## Trustees' report (continued) for the year ended 31 December 2022
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of community development.
## **Achievements and performance**
## **Overview**
A wide variety of groups continue to use the hall. There has been a bit of coming and going this year, with new groups starting and some not working out. Increased use has stabilised the financial position, though we need to build up a reserve for future improvements and maintenance.
## **Actions taken**
The web based booking system has worked well, avoiding confusion between groups. A new link to our public website enables potential users to see when rooms might be vacant.
The booking system automatically produces correct invoices, which has made things easier and given a smoother monthly cash flow.
The cleaner we’ve had for 6 years has retired. We are currently using a cleaning firm, but monitoring things to ensure users have an equally good experience.
Ongoing maintenance has worked well. We have benefitted from having contacts with good workmen who know the building and work flexibly.
## **Outlook**
It has been a delight to have the hall well used by a wide variety of community based activities. We are well placed to see this continue in the coming year. We would like to see one or two more people on the management committee (one having retired during the year).
## **Financial review**
The net receipts for the year were £15,258, all relating to unrestricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £36,803. The reserves policy is to reserve a sum equivalent to 6 - 9 months of hall income.
We have started a savings plan towards inevitable roof replacement in the next decade, with £10,400 of the reserves designated for this purpose plus the interest earned on this account.
Approved by the board of trustees on 11/4/2023
Gordon Robertson (Trustee)
3
## Roundhay Parochial Hall
## Independent examiner's report to the trustees of Roundhay Parochial Hall
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2022, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
17/04/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Roundhay Parochial Hall
## Receipts and payments account
## for the year ended 31 December 2022
|Notes
**Receipts**
Grants and donations
(2)
Room hire
Bank interest
**Total receipts**
**Payments**
Cleaning staff costs
Property repairs and maintenance
Sundry expenses
Water charges
Insurance
Light and heat
Accountancy
**Total payments**
**Fund balances brought forward**
**Fund balances carried forward**
(3)
**Net receipts / (payments)**|2022
Total
funds
£
-
38,802
129
38,931
5,940
7,659
288
2,776
2,485
4,309
216
23,673
15,258
21,545
36,803|2021
Total
funds
£
1,414
20,692
222
22,328
7,285
4,394
-
650
2,342
4,839
216
19,726
2,602
18,943
21,545|
|---|---|---|
5
## Roundhay Parochial Hall
## Statement of assets and liabilities
|as at 31 December 2022
**Cash funds**
Lloyds Bank
Hampshire Trust Bank
Skipton Building Society
**Total cash funds**
**Amounts owed to the charity**
Rental Income
**Assets retained for the charity's own use**
The parochial hall, its fixtures and fittings
**Liabilities**
Independent examination
Gas
**Approval of the accounts**|2022
Total
£
20,140
10,472
6,191
36,803
£
2,410
2,410
£
420
9,202
9,622|2021
Total
£
5,011
10,400
6,134
21,545|
|---|---|---|
The financial statements were approved by the board of trustees on 11/4/2023
Gordon Robertson (Trustee)
6
## Roundhay Parochial Hall
## Notes to the accounts
## for the year ended 31 December 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Roundhay Parochial Hall
## Notes to the accounts continued
## for the year ended 31 December 2022
|**2 Grants and donations**
HMRC Job Retention Scheme
**3 Designated funds**
Roof Fund
**Fund name**
Roof Fund|2022
Total
funds
£
-
-
Balance b/f
Incoming
Outgoing
Transfers
£
£
£
£
10,400
73
-
-
10,400
73
-
-
**Reason for designation**
Funds for roof replacement planned to take place c.2029|2021
Total
funds
£
1,414
1,414
Balance c/f
£
10,473
10,473|
|---|---|---|
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
There were no other related party transactions during this year or the previous year.
8