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Table of contents:
1. Branch Director Report
2. Recruitment and Selection Report
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Training Report
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Outreach Report
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Publicity Report
6. ICT Report
- Shop Report
8. Treasurer’s Report
9. New Premises Project
10. Financial Statements
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a. Report of the Directors and Trustees
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b. Independent Examiners Report
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c. Statement of Financial Activities
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d. Balance Sheet
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e. Notes to the Accounts
2
Branch Director Report
The last year has been challenging and full of changes. We had to cope with working through the Covid epidemic, the Project Working Party had a lot to manage in the refurbishment of No 1 High st and Central Charity launched a number of new initiatives, including the Listening in project and the email hub project. Despite all of this we have had a good year with some notable achievements.
Firstly thank you to all the listening volunteers who continued to do their shifts under tricky circumstances. To date I have not heard of anybody who thinks they caught covid from doing a Samaritans shift. So all the precautions worked well and our shift fulfilment was excellent. We were however unable to hold any face to face meetings which was frustrating and disappointing.
Secondly (or joint firstly), our shop volunteers led by Aprille and Pauline did an amazing job of receiving and sorting donations and then opening the shop whenever they were allowed to. The income from the shop keeps our Charity running.
I would also like to thank the Branch Leadership team for all their hard work. They are the oil that keeps everything moving.
There are also some important individual achievements and recognitions this year. Ruth celebrates her 50 years as a Samaritans volunteer in 2022. She’s not sure which month she started but it was definitely in 1972. So this may appear in next year’s report as well. Fifty years of service is an exceptional achievement and so unusual that there is no standard long service award for 50 years.
Gerry retired as Treasurer and Trustee this year. The handover to Phil was slightly drawn out by issues with the bank, but officially he finished at the end of the financial year (April 2022). Gerry has been a support volunteer for many years, and has done an outstanding job as Treasurer, acting as a guardian of the account reserves. Basically making sure that we always have enough money to run the Listening Operations. He will be missed but we have an excellent replacement in Phil.
Annie also resigned as DD for Outreach this year. Annie did some wonderful work with Schools and Colleges. She will continue as a listening volunteer and will work with the outreach team.
On other changes Central Charity piloted a scheme to improve the quality of Volunteers listening to callers. A group of volunteers in one of the regions was trained to listen in quietly to conversations between callers and listening volunteers. Any observations of note would be shared with the relevant branch Director. The pilot worked well and is being rolled out nationally. They also launched an email hub, which anybody could apply to join. Again the objective was to improve the quality of the emails being written by having focussed training on email writing. The original plan was for the hub to take over all emails in March 2023. Both these projects have caused consternation among all UK volunteers, but the practical experience has been better than the volunteers expected. At the end of the day the objective is to better serve our customers, the people in distress that contact us for support.
I am sure that 2022-3 will be equally as exciting as we assimilate all these changes.
Dave
3
Recruitment and Selection Report
Training Report
The current Training Team consisting of Ruth, Sylvie, Lee, Catherine and additional IT support if needed from Bernie, which is very much appreciated .
We have completed Embedding for 2020 intake and all our now full volunteers.
We had a intake of 8 Potential Volunteers who completed Core Training at the end of 2021. We have welcomed into the branch 7 Listening Volunteers. I would like to thanks the Mentors involved in supporting them and giving them guidance, we are aware how much commitment this is and it is very much appreciated.
We are looking at completing 2 cohorts a year in Spring and Autumn numbers permitting.
We have had yet another update to both Core and Embedding Training which has meant the Team have had to spend additional time revisting.
Now being able to meet face to face we are planning as we move forward to offer ongoing training sessions to assist Volunteers on the 5 hours mandatory training required annually.
Would like to personally thank Ruth for all of the work she has done in working out Training sessions and keeping us all on the right path. Also Sylvie and Catherine for their support and for Lee taking on training sessions and supporting the new volunteers.
Kim Jones
Outreach Report
All outreach activities were severely restricted by the Covid Pandemic. There was an attempt to run Crucial Crew in the local Powys schools, but out of eight schools all but three had to cancel because of Covid outbreaks.
The three schools we did present to were very grateful and there was a high degree of interaction between the students and the presenters.
Dave
Publicity Report
No publicity report
4
ICT Report
No outreach report
Volunteer Support Report
Volunteer Care Report from October 2021 to March 2022.
It goes without saying that Samaritans would not operate without its band of willing, dedicated volunteers. There is so much going on at the Branch currently with building works, proposed trading extensions, etc, that it is easy to become a bit overwhelmed and lose sight of what we set out to achieve.
With this in mind a more formal Volunteer Care Team was set up in October 2021 to start looking at the issues affecting all volunteers within our Branch. An invitation was given to volunteers to join a small team and luckily three brave folks chose to join me (Cynthia, Catherine and Rachel).
We held our initial meeting in October 2021 and discussed the responsibilities of the Team within the Branch setup with the overriding aim of promoting cohesion and support for all our volunteers. We decided to try to find out some of the issues which impact on and restrict volunteering - of course this is an on-going exercise. During ensuing meetings it was decided to try to organise a simple social event. Volunteers would have the opportunity to meet and connect with new faces. The nature of volunteering is that it’s difficult to get together and meet the whole family of volunteers. An event will be arranged for early summer.
The Team did organise a Christmas card, designed and produced by Catherine, to be sent to every volunteer to show the Organisation’s appreciation of the time and effort each volunteer gives. Fabulous feedback received and this is something that will hopefully continue in the future.
The Team’s plea to everyone is that if there are things you think may improve your volunteering experience then please contact one of us to let us know. If we can help we will.
Sincere thanks to the Team for their support and to everyone ‘Good Luck’ for 2022-23.
Maggie
Shop Report
Treasurer’s Report
The 2021/2022 financial year was a more normal year after the previous exceptional year when the branch income was largely made up of grants, and branch expenditure was dominated by the purchase of the freehold of our premises. Any comparison between the two years should be viewed with this in mind. I am writing this report as the incoming treasurer having taken over from Gerry Eglinton after the end of the year. I will start by thanking Gerry for his many years of service as Treasurer and for passing on the role with all the financial affairs in good order and with a healthy surplus of income over routine expenditure.
5
Branch income was almost entirely generated by the Samaritans shop. The branch is greatly indebted to the volunteers who run the shop so successfully and to the members of the public that donate goods to the shop and purchase items. Having no paid employees means that every £ spent in the shop contributes a £ to the branch income. The income might have been even larger if the shop hadn’t been obliged to close for a while because of Covid-19. Before Covid-19 we have generally also benefited from collections at the Hay festival of the order of £4,000. The Hay festival was cancelled once again in 2021 so there was no income from Hay.
Expenditure included routine running costs and investment in the infrastructure of our new premises. Running costs were more than covered by income resulting in a small surplus of £2,346. Investment in the new premises reduced the cash held in reserve from £109,218 to £74,841. The trustees intend to continue investing in the new premises while maintaining a prudent cash reserve in case of unplanned events such as further Covid-19 events forcing closure of the shop.
The branch has a 20-year mortgage loan with HSBC. This amounted to £95,450 at the end of the year.
Looking to the future it is difficult to predict changes in income and expenditure. The branch has already benefited from collections at the Hay festival exceeding £4,000. We can hope for a “normal” year without any income loss attributable to Covid-19. We can expect costs to increase because of inflation such as energy price rises and the extra running costs attributable to our larger premises. Our cash reserves and historical excess of income over expenditure should see us through without difficulty. The trustees must continue to monitor expenditure on the new premises to ensure that it remains affordable.
Phil King, Branch Treasurer
New Premises Project Report
Project Report on Refurbishing No 1 High Street
We purchased No 1 High Street and the bottom two floors of No 2 High Street in January 2021. Since then we have been working on refurbishing No 1 and integrating it into our operations in o 2 High street. Importantly we have been working with a very strict budget. Work in No 1 was prioritised as follows:
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Sort out the dry rot issues.
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Install an effective Fire Alarm system and Intruder Alarm system
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Service and start using the lift.
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Service and start up the gas fired boiler heating system.
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Make sure all the plumbing works correctly
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Prepare the first floor of No 1 for Samaritans listening operations .This included a new kitchen, a new disabled wet room and toilet, a two part listener operations room with a sliding door separating them, and an up to date broadband and phone system.
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Create a Face to Face listening room in No 1.
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Find a way to integrate the Shop in No 2 with the shop in No 1.
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Open up a large meeting room on the second floor of No 1. 10. Finish the offices on the second and third floors of No 1.
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Create a Large meeting room from the existing Operations room and kitchen in No 2. 12. Rooms will be decorated as we go along
6
At the end of the report year we had completed items 1 to 4 and about 6 months away from completing item 5. We expect to be able to move in to the new operation room in the Autumn of 2022. The shops will be connected at the same time. The other items will follow in due course.
Dave (For Shirley and the rest of the Working Party)
Financial Statements
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a) Report of the Directors and Trustees
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b) Independent Examiners Report
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c) Statement of Financial Activities
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d) Balance Sheet
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e) Note to the Accounts
7
Powys Samaritans in Llandrindod Wells
Financial Statements For the year ended 31st March 2022 Registered Charity No. 1165036
Powys Samaritans in Llandrindod Wells
Financial Statements
For the year ended 31st March 2022
CONTENTS
| Report of the Directors and Trustees | 3-7 |
|---|---|
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Accounts | 11-17 |
2
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and these independently examined financial statements for the year ended 31st March 2022. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.
1. REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name: Powys Samaritans in Llandrindod Wells Charity Registration: 1165036 Registered Office: Samaritans 2 High Street Llandrindod Wells Powys LD1 6AG Independent Examiners: Mid Wales Accountants Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL
3
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
The following people were Trustees and Officers of the charity during the year ended 31[st] March 2022:
DIRECTORS / TRUSTEES ROLE
| David Davies | Branch Director | |
|---|---|---|
| Gerald Eglinton | Treasurer | Resigned 19 January 2022 |
| Jordan Lloyd | Listening Volunteer | |
| June Elizabeth Phillips | Listening Volunteer | Resigned 19 January 2022 |
| Kim Jones | Deputy Director | |
| Alison Davies | Secretary | |
| Philip Adrian King | Treasurer | Appointed 19 January 2022 |
| Francis Elizabeth Margaret Thomas | Listening Volunteer |
At the time of approval of this report there have been no further changes to the Trustees and Officers of the charity since the end of the financial year.
2. STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Powys Samaritans in Llandrindod Wells is a charitable incorporated organisation registered in England and Wales. At 31 March 2022 the company had 44 members. Powys Samaritans in Llandrindod Wells is governed by its constitution.
Recruitment and Appointment of Trustees
Trustees, who are also directors of the charity, are elected by the members at a general meeting. The Trustees may co-opt up to two additional Trustees. The Branch Director is a trustee and selected for that position following a consultation with the members and subject to the approval of and participation by the Regional Director and the approval of the Samaritans Central Charity’s Board of Trustees. The Trustees are members of the Branch Leadership Team (BLT) which is led by the Branch Director.
Organisational Structure
Powys Samaritans in Llandrindod Wells is governed by the BLT which is responsible for setting the strategic direction of the organisation and the policy of the charity. The BLT carries the ultimate responsibility for the conduct of Powys Samaritans in Llandrindod Wells and for ensuring that the charity satisfies its legal and contractual obligations. The BLT meets as a minimum quarterly and delegates the day-to-day operation as it sees fit.
4
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
OBJECTIVES AND ACTIVITIES
To enable persons in Powys and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and reduce the incidence of suicide.
To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health.
To collaborate with and support Samaritans Central Charity and its affiliated branches in fulfilling these objectives.
3. ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
During the year the charity has continued to provide support to callers contacting us by telephone or email. We recruited and trained additional volunteers to add to the existing team and to replace those who leave.
The BLT appointed a “working party” to plan, manage and oversee the conversion of our new premises next door at No 1 High Street into additional shop space, a new operations room and training facilities.
Fundraising Activities
The charity owns and runs a successful shop at No 2 High Street. The shop has no employees and is run and staffed entirely by volunteers. All the proceeds of the shop are used to fund the charity. Following the relaxation of coronavirus restrictions, the shop reopened and income rebounded to substantially exceed pre-pandemic levels. The shop volunteers have worked hard to achieve this fantastic result. During the year the shop’s activities contributed £40,226 to the charity.
Total income for the year was £42,048 a decrease of £288,459 on 2020/2021. Income last year was exceptional as it included £283,000 of national and local grants. The Hay festival was cancelled again which reduced our opportunity for street and event collection by about £4,000.
5
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
4. FINANCIAL REVIEW
Financial Position
The accounts show a small surplus of £2,346. The current assets show a decrease of £34,377 which reflects additional investment of £32,589 to adapt and improve the new premises at No 1 High Street. Further improvements are planned at a rate that avoids totally using up our financial reserves.
Reserves Policy
At 31 March 2022 the charity had net current assets of £72,057 which corresponds to approximately 21 months normal running costs. The charity plans to spend as much of these reserves as is prudent on further improvements to the new premises. Sufficient reserves will be retained to allow operations to continue even if, for example, further coronavirus restrictions force temporary closure of the shop or emergency repairs are required to the premises.
Funds in Deficit
No funds were in deficit at the balance sheet date.
Investment Policy
As required in its constitution paragraph 4, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.
6
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
5. TRUSTEES’ RESPONSIBILITIES
Company Law and Charity Law require the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of Powys Samaritans in Llandrindod Wells and of the surplus or deficit for that period. In preparing those financial statements, the Trustees are required to:-
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(a) select suitable accounting policies and then apply them consistently,
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(b) make judgements and estimates that are reasonable and prudent,
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(c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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(d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.
The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Powys Samaritans in Llandrindod Wells and to enable them to ensure that the financial statements comply with the Companies Act, 2006.
The Trustees are responsible for ensuring that the company maintains and adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
…………………………. Samaritans Treasurer 3 August 2022
7
For the year ended 31st March 2022 Independent Examlners Report to the Trustees of Powys 5amariiang In Llandrfndod Wolls I report on the accounts of Powys Samaritans in Llandrindoj Wells for the year ended 31 st March 2022 which are set out on pages 8 to 17. R•specllve responsibilities of Trustees and examiner. The Trustees of Povrys Samaritans in Llandrindod Wells are responsible for the preparation of the accounts. The Trustees consider thal an audit is not required for this year under section 144 of The Charities Act 2011 {Ihe CharitEs Act) and that an independent examinats'on is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, To follow prOdureS laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charlties Act, and To 8tate whether parti¢xlar matters have co to my attention. Ba818 of Indopondont Examinor• Report My examination was carried out in accordan wrth the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charty and a comparison of the accounts presented wth those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanats'ons from you as Trustees con¢eming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a and fairf view and the report is limited to those matters set out on the statement below. Independent Examinor8 Stat•m•nt In connection with my examination, no material matters has come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan wth section 130 of the Charitie8 Act; or the accounts did not accord wrth the accounting records; or the accounts did not comply with applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have come across no other matters in connedion with the examinab'on to which attention should be drawn in this report in order lo enable a proper understsnding of the accounts to be reached. Mid Wales Accountsnts Ltd 7th July 2022
Powys Samaritans in Llandrindod Wells
Statement of financial activities for the year ended 31/03/22
Incorporating the Income and Expenditure Account
| Note Income Donations 2a Samaritans shop & rags 2b Fundraising 2b Misc income 2b Bank Interest 2c Groundwork UK 3 PCC Grants 3 Welsh Office grant 3 Gift Aid 4 Total income and endowments Expenditure on Expenditure on Charitable activities 5 Total Expenditure 5 Net income/(expenditure) 6 Transfers between funds Net movement in funds for the year Balances brought forward 2021 12 New premises Balances carried forward 2022 12 |
Unrestricte d funds £ 607 40,226 211 4 1,000 42,048 39,702 39,702 2,346 2,346 8,864 379,383 390,593 |
Restricte d Funds £ - - - - - - - |
Total funds 2022 £ 607 40,226 - 211 4 1,000 - - - |
Total funds 2021 £ 22,247 23,475 - 605 32 - 33,000 250,000 1,148 |
|---|---|---|---|---|
| 42,048 39,702 |
330,507 409,289 |
|||
| 39,702 2,346 - |
409,289 (78,782) |
|||
| 2,346 8,864 379,383 |
(78,782) 87,646 379,383 |
|||
| 390,593 | 388,247 |
There are no recognised gains or losses in the year, other than those included in the statement of financial activities.
All activities derive from continuing operations.
9
Powys Samaritans in Llandrindod Wells Balance Sheet as at 31st March 2022
| Note Fixed Assets 8 New Premises Office and Shop Equipment 8 Current Assets Debtors and prepay 9 Cash in Hand Bank Accounts Accruals 10 Net Current Assets Powys Samaritans Loan 11 Net assets Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds Restricted |
Unrestricted Restricted Total Funds Funds 2022 2021 £ £ 411,972 411,972 379,383 2,014 - 2,014 2,418 413,986 413,986 381,801 24 24 65 74,817 74,817 109,153 74,841 - 74,841 109,218 2,784 - 2,784 2,772 72,057 - 72,057 106,446 95,450 95,450 100,000 390,593 - 390,593 388,247 330,593 330,593 328,247 60,000 60,000 60,000 - - 390,593 - 390,593 388,247 |
|---|---|
These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to companies subject to the small companies regime.
For the financial year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Director's responsibilities:
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
• The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements were approved by the Board on 3 August 2022 and signed on their behalf by:-
Samaritans Trustee & Treasurer
10
Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
1. Accounting policies
a) Accounting basis
The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.
b) Incoming resources
i) Grants receivable Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.
ii) Bank interest
- Bank interest is included in the income and expenditure account on receipt.
iii) Other income
Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.
iv) Gifts and Intangible income
In addition to the above, the charity also receives help and support in the form of voluntary assistance to the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Trustees’ report.
v) Deferred income
Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.
11
Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
1. Accounting policies (continued)
c) Resources expended
All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of support services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.
d) Fixed assets and depreciation
Fixed assets are included at cost.
Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows:-
Buildings 0% Fixtures, fittings and equipment - 25% Straight Line
The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.
e)
Restricted funds
Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.
f)
Designated funds
Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.
g) Cash Flow
The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.
12
Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
2 Income and endowments
| a Donations & legacies Donations b Income from fundraising Samaritans shop & Rags Fundraising c Income from investments Bank Interest received 3 Income from Charitable Activities Groundwork UK Welsh Office Grant PCC Grant 4 Other Income Gift Aid |
Unrestricted £ 607 - 607 40,226 211 40,437 4 Unrestricted £ 1,000 1,000 Unrestricted £ 0 - |
Restricted £ - - |
2022 Total £ 607 - - 607 40,226 211 |
2021 £ 22,247 - - |
|---|---|---|---|---|
| 22,247 23,475 605 |
||||
| - - - Restricted £ - Restricted £ - |
40,437 - 4 2022 Total £ 1,000 - - 1,000 2022 Total £ 0 - |
24,080 32 2021 Total £ - 250,000 33,000 |
||
| 283,000 2021 Total £ 1148 - |
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
5 Total expenditure on
| Rent Telephone Utilities Volunteer Travel Training Repairs(1 High Street) Shop costs Outreach costs Sundry Depreciation Advertising Fundraising costs Independent Examiners Housekeeping and cleaning SAMC Contribution Loan Interest Total Costs of generating funds New premises costs Resources Expended |
Direct Charitable activities £ - 1,556 4,759 2,807 302 10,883 2,961 142 7,249 404 127 714 2,825 - 5,018 39,747 32,589 72,335 |
2022 Total £ - 1,556 4,759 2,807 302 10,883 2,961 142 7,249 404 - 127 714 2,825 - 5,018 39,747 32,589 72,335 |
2021 Total £ 5,075 1,638 3,923 3,296 64 956 7,231 - 910 620 - - 816 1,781 3,596 |
|---|---|---|---|
| 29,906 379,383 |
|||
| 409,289 |
14
Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
6 Net income/(expenditure)
| This is stated after charging: Depreciation Amortisation Auditors' remuneration Audit services Consultancy work Information regarding Directors and Employees Wages and salaries Pension costs The average number of employees, analysed by function was: Charitable purposes Fundraising & publicity Management and administration of charity No employee received remuneration of more than £50,000. |
2022 £ 404 - - 2022 £ 0 2022 |
2021 £ 620 - - 2021 £ |
|---|---|---|
| 0 2021 |
||
7 Information regarding Directors and Employees
15
Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
8 Fixed assets
| Cost At 01/04/21 Additions Disposals At 31/03/22 Depreciation At 01/04/21 Charge for the year Disposals At 31/03/22 NBV 2022 NBV 2021 |
Equipment Property 9,269 379,383 32,589 9,269 411,972 6851 404 7,255 0 2,014 411,972 2,418 379,383 |
Total £ 388,652 32,589 0 |
|---|---|---|
| 421,241 6,851 404 0 |
||
| 7,255 413,986 381,801 |
9 Debtors
2022 £ Trade debtors Prepayments 0 0 Creditors - amounts falling due within one year 2022 £ Accruals 2,784 2,784
10 Creditors - amounts falling due within one year
11 Liability – Powys Samaritans
Powys Samaritans Loan |
2022 95,450 95,450 |
|---|---|
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
11 Analysis of net assets between funds
| Tangible Fixed Assets Current Assets Current Liabilities Long term Liabilites Net Assets 12 Movement in funds Restricted Funds Total Restricted Funds Unrestricted Funds Designated fund General funds Total unrestricted funds Total funds |
General Funds £ 413,986 74,841 (2,784) (95,450) 390,593 At 1 April 2021 £ - - 60,000 328,247 388,247 388,247 |
Designated Funds £ - Incoming Resources £ - 42,048 42,048 42,048 |
Restricted Transfer Funds of Funds £ - - |
Total Funds 413,986 74,841 (2,784) (95,450) |
|---|---|---|---|---|
| - - Outgoing Resources £ |
390,593 At 31 March 2022 £ - - - |
|||
| - 39,702 |
- - 60,000 330,593 |
|||
| 39,702 | 390,593 | |||
| 39,702 | 390,593 |
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Powys Samaritans in Llandrindod Wells
Financial Statements For the year ended 31st March 2022 Registered Charity No. 1165036
Powys Samaritans in Llandrindod Wells
Financial Statements
For the year ended 31st March 2022
CONTENTS
| Report of the Directors and Trustees | 3-7 |
|---|---|
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Accounts | 11-17 |
2
For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and these independently examined financial statements for the year ended 31st March 2022. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.
1. REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name: Powys Samaritans in Llandrindod Wells Charity Registration: 1165036 Registered Office: Samaritans 2 High Street Llandrindod Wells Powys LD1 6AG Independent Examiners: Mid Wales Accountants Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL
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For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
The following people were Trustees and Officers of the charity during the year ended 31[st] March 2022:
DIRECTORS / TRUSTEES ROLE
| David Davies | Branch Director | |
|---|---|---|
| Gerald Eglinton | Treasurer | Resigned 19 January 2022 |
| Jordan Lloyd | Listening Volunteer | |
| June Elizabeth Phillips | Listening Volunteer | Resigned 19 January 2022 |
| Kim Jones | Deputy Director | |
| Alison Davies | Secretary | |
| Philip Adrian King | Treasurer | Appointed 19 January 2022 |
| Francis Elizabeth Margaret Thomas | Listening Volunteer |
At the time of approval of this report there have been no further changes to the Trustees and Officers of the charity since the end of the financial year.
2. STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Powys Samaritans in Llandrindod Wells is a charitable incorporated organisation registered in England and Wales. At 31 March 2022 the company had 44 members. Powys Samaritans in Llandrindod Wells is governed by its constitution.
Recruitment and Appointment of Trustees
Trustees, who are also directors of the charity, are elected by the members at a general meeting. The Trustees may co-opt up to two additional Trustees. The Branch Director is a trustee and selected for that position following a consultation with the members and subject to the approval of and participation by the Regional Director and the approval of the Samaritans Central Charity’s Board of Trustees. The Trustees are members of the Branch Leadership Team (BLT) which is led by the Branch Director.
Organisational Structure
Powys Samaritans in Llandrindod Wells is governed by the BLT which is responsible for setting the strategic direction of the organisation and the policy of the charity. The BLT carries the ultimate responsibility for the conduct of Powys Samaritans in Llandrindod Wells and for ensuring that the charity satisfies its legal and contractual obligations. The BLT meets as a minimum quarterly and delegates the day-to-day operation as it sees fit.
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For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
OBJECTIVES AND ACTIVITIES
To enable persons in Powys and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and reduce the incidence of suicide.
To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health.
To collaborate with and support Samaritans Central Charity and its affiliated branches in fulfilling these objectives.
3. ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
During the year the charity has continued to provide support to callers contacting us by telephone or email. We recruited and trained additional volunteers to add to the existing team and to replace those who leave.
The BLT appointed a “working party” to plan, manage and oversee the conversion of our new premises next door at No 1 High Street into additional shop space, a new operations room and training facilities.
Fundraising Activities
The charity owns and runs a successful shop at No 2 High Street. The shop has no employees and is run and staffed entirely by volunteers. All the proceeds of the shop are used to fund the charity. Following the relaxation of coronavirus restrictions, the shop reopened and income rebounded to substantially exceed pre-pandemic levels. The shop volunteers have worked hard to achieve this fantastic result. During the year the shop’s activities contributed £40,226 to the charity.
Total income for the year was £42,048 a decrease of £288,459 on 2020/2021. Income last year was exceptional as it included £283,000 of national and local grants. The Hay festival was cancelled again which reduced our opportunity for street and event collection by about £4,000.
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For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
4. FINANCIAL REVIEW
Financial Position
The accounts show a small surplus of £2,346. The current assets show a decrease of £34,377 which reflects additional investment of £32,589 to adapt and improve the new premises at No 1 High Street. Further improvements are planned at a rate that avoids totally using up our financial reserves.
Reserves Policy
At 31 March 2022 the charity had net current assets of £72,057 which corresponds to approximately 21 months normal running costs. The charity plans to spend as much of these reserves as is prudent on further improvements to the new premises. Sufficient reserves will be retained to allow operations to continue even if, for example, further coronavirus restrictions force temporary closure of the shop or emergency repairs are required to the premises.
Funds in Deficit
No funds were in deficit at the balance sheet date.
Investment Policy
As required in its constitution paragraph 4, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.
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For the year ended 31st March 2022
Powys Samaritans in Llandrindod Wells
Report of the Directors and Trustees
5. TRUSTEES’ RESPONSIBILITIES
Company Law and Charity Law require the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of Powys Samaritans in Llandrindod Wells and of the surplus or deficit for that period. In preparing those financial statements, the Trustees are required to:-
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(a) select suitable accounting policies and then apply them consistently,
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(b) make judgements and estimates that are reasonable and prudent,
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(c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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(d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.
The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Powys Samaritans in Llandrindod Wells and to enable them to ensure that the financial statements comply with the Companies Act, 2006.
The Trustees are responsible for ensuring that the company maintains and adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
…………………………. Samaritans Treasurer 3 August 2022
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For the year ended 31st March 2022 Independent Examlners Report to the Trustees of Powys 5amariiang In Llandrfndod Wolls I report on the accounts of Powys Samaritans in Llandrindoj Wells for the year ended 31 st March 2022 which are set out on pages 8 to 17. R•specllve responsibilities of Trustees and examiner. The Trustees of Povrys Samaritans in Llandrindod Wells are responsible for the preparation of the accounts. The Trustees consider thal an audit is not required for this year under section 144 of The Charities Act 2011 {Ihe CharitEs Act) and that an independent examinats'on is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, To follow prOdureS laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charlties Act, and To 8tate whether parti¢xlar matters have co to my attention. Ba818 of Indopondont Examinor• Report My examination was carried out in accordan wrth the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charty and a comparison of the accounts presented wth those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanats'ons from you as Trustees con¢eming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a and fairf view and the report is limited to those matters set out on the statement below. Independent Examinor8 Stat•m•nt In connection with my examination, no material matters has come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan wth section 130 of the Charitie8 Act; or the accounts did not accord wrth the accounting records; or the accounts did not comply with applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have come across no other matters in connedion with the examinab'on to which attention should be drawn in this report in order lo enable a proper understsnding of the accounts to be reached. Mid Wales Accountsnts Ltd 7th July 2022
Powys Samaritans in Llandrindod Wells
Statement of financial activities for the year ended 31/03/22
Incorporating the Income and Expenditure Account
| Note Income Donations 2a Samaritans shop & rags 2b Fundraising 2b Misc income 2b Bank Interest 2c Groundwork UK 3 PCC Grants 3 Welsh Office grant 3 Gift Aid 4 Total income and endowments Expenditure on Expenditure on Charitable activities 5 Total Expenditure 5 Net income/(expenditure) 6 Transfers between funds Net movement in funds for the year Balances brought forward 2021 12 New premises Balances carried forward 2022 12 |
Unrestricte d funds £ 607 40,226 211 4 1,000 42,048 39,702 39,702 2,346 2,346 8,864 379,383 390,593 |
Restricte d Funds £ - - - - - - - |
Total funds 2022 £ 607 40,226 - 211 4 1,000 - - - |
Total funds 2021 £ 22,247 23,475 - 605 32 - 33,000 250,000 1,148 |
|---|---|---|---|---|
| 42,048 39,702 |
330,507 409,289 |
|||
| 39,702 2,346 - |
409,289 (78,782) |
|||
| 2,346 8,864 379,383 |
(78,782) 87,646 379,383 |
|||
| 390,593 | 388,247 |
There are no recognised gains or losses in the year, other than those included in the statement of financial activities.
All activities derive from continuing operations.
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Powys Samaritans in Llandrindod Wells Balance Sheet as at 31st March 2022
| Note Fixed Assets 8 New Premises Office and Shop Equipment 8 Current Assets Debtors and prepay 9 Cash in Hand Bank Accounts Accruals 10 Net Current Assets Powys Samaritans Loan 11 Net assets Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds Restricted |
Unrestricted Restricted Total Funds Funds 2022 2021 £ £ 411,972 411,972 379,383 2,014 - 2,014 2,418 413,986 413,986 381,801 24 24 65 74,817 74,817 109,153 74,841 - 74,841 109,218 2,784 - 2,784 2,772 72,057 - 72,057 106,446 95,450 95,450 100,000 390,593 - 390,593 388,247 330,593 330,593 328,247 60,000 60,000 60,000 - - 390,593 - 390,593 388,247 |
|---|---|
These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to companies subject to the small companies regime.
For the financial year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Director's responsibilities:
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
• The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements were approved by the Board on 3 August 2022 and signed on their behalf by:-
Samaritans Trustee & Treasurer
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
1. Accounting policies
a) Accounting basis
The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.
b) Incoming resources
i) Grants receivable Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.
ii) Bank interest
- Bank interest is included in the income and expenditure account on receipt.
iii) Other income
Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.
iv) Gifts and Intangible income
In addition to the above, the charity also receives help and support in the form of voluntary assistance to the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Trustees’ report.
v) Deferred income
Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
1. Accounting policies (continued)
c) Resources expended
All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of support services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.
d) Fixed assets and depreciation
Fixed assets are included at cost.
Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows:-
Buildings 0% Fixtures, fittings and equipment - 25% Straight Line
The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.
e)
Restricted funds
Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.
f)
Designated funds
Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.
g) Cash Flow
The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
2 Income and endowments
| a Donations & legacies Donations b Income from fundraising Samaritans shop & Rags Fundraising c Income from investments Bank Interest received 3 Income from Charitable Activities Groundwork UK Welsh Office Grant PCC Grant 4 Other Income Gift Aid |
Unrestricted £ 607 - 607 40,226 211 40,437 4 Unrestricted £ 1,000 1,000 Unrestricted £ 0 - |
Restricted £ - - |
2022 Total £ 607 - - 607 40,226 211 |
2021 £ 22,247 - - |
|---|---|---|---|---|
| 22,247 23,475 605 |
||||
| - - - Restricted £ - Restricted £ - |
40,437 - 4 2022 Total £ 1,000 - - 1,000 2022 Total £ 0 - |
24,080 32 2021 Total £ - 250,000 33,000 |
||
| 283,000 2021 Total £ 1148 - |
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
5 Total expenditure on
| Rent Telephone Utilities Volunteer Travel Training Repairs(1 High Street) Shop costs Outreach costs Sundry Depreciation Advertising Fundraising costs Independent Examiners Housekeeping and cleaning SAMC Contribution Loan Interest Total Costs of generating funds New premises costs Resources Expended |
Direct Charitable activities £ - 1,556 4,759 2,807 302 10,883 2,961 142 7,249 404 127 714 2,825 - 5,018 39,747 32,589 72,335 |
2022 Total £ - 1,556 4,759 2,807 302 10,883 2,961 142 7,249 404 - 127 714 2,825 - 5,018 39,747 32,589 72,335 |
2021 Total £ 5,075 1,638 3,923 3,296 64 956 7,231 - 910 620 - - 816 1,781 3,596 |
|---|---|---|---|
| 29,906 379,383 |
|||
| 409,289 |
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
6 Net income/(expenditure)
| This is stated after charging: Depreciation Amortisation Auditors' remuneration Audit services Consultancy work Information regarding Directors and Employees Wages and salaries Pension costs The average number of employees, analysed by function was: Charitable purposes Fundraising & publicity Management and administration of charity No employee received remuneration of more than £50,000. |
2022 £ 404 - - 2022 £ 0 2022 |
2021 £ 620 - - 2021 £ |
|---|---|---|
| 0 2021 |
||
7 Information regarding Directors and Employees
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
8 Fixed assets
| Cost At 01/04/21 Additions Disposals At 31/03/22 Depreciation At 01/04/21 Charge for the year Disposals At 31/03/22 NBV 2022 NBV 2021 |
Equipment Property 9,269 379,383 32,589 9,269 411,972 6851 404 7,255 0 2,014 411,972 2,418 379,383 |
Total £ 388,652 32,589 0 |
|---|---|---|
| 421,241 6,851 404 0 |
||
| 7,255 413,986 381,801 |
9 Debtors
2022 £ Trade debtors Prepayments 0 0 Creditors - amounts falling due within one year 2022 £ Accruals 2,784 2,784
10 Creditors - amounts falling due within one year
11 Liability – Powys Samaritans
Powys Samaritans Loan |
2022 95,450 95,450 |
|---|---|
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Powys Samaritans in Llandrindod Wells
Notes to the financial statements for the year ended 31st March 2022
11 Analysis of net assets between funds
| Tangible Fixed Assets Current Assets Current Liabilities Long term Liabilites Net Assets 12 Movement in funds Restricted Funds Total Restricted Funds Unrestricted Funds Designated fund General funds Total unrestricted funds Total funds |
General Funds £ 413,986 74,841 (2,784) (95,450) 390,593 At 1 April 2021 £ - - 60,000 328,247 388,247 388,247 |
Designated Funds £ - Incoming Resources £ - 42,048 42,048 42,048 |
Restricted Transfer Funds of Funds £ - - |
Total Funds 413,986 74,841 (2,784) (95,450) |
|---|---|---|---|---|
| - - Outgoing Resources £ |
390,593 At 31 March 2022 £ - - - |
|||
| - 39,702 |
- - 60,000 330,593 |
|||
| 39,702 | 390,593 | |||
| 39,702 | 390,593 |
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