2020-10-31-accounts - Abbots Bromley Sports Association Limited

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From Oct 19 Period start date To August 20 Period end date

Charity name: Abbots Bromley Sports Association limited

Charity registration number: 1165021

Objectives and Activities Introduction

It gives me great pleasure to introduce Abbots Bromley Sports Associations fifth Annual report, which sets out, for our supporters and the community, our achievements over the year as a Charity and our continuing commitment to future aspirations and plans.

During the period of this report The Charity was still in fund raising, building and development mode, and no activities are occurring at the new site, or any income generating operations. However, since the easing of Covid restrictions, we are now undertaking operations and activities on the new site.

As with other organisations the period between February 2020 and the end of August was entirely restricted due to Covid 19 pandemic, and as such there was virtually no activity within the charity, other than continuing to keep in contact to ensure that people were safe and that we communicated in some form with our community.

Phase II of the project was fully funded prior to the advent of Covod 19, as was a successful resolution to the lease arrangements with the Woodard Foundation.

However, work was suspended entirely between February and July 2020, and the ability to raise funds was nil.

Clearly, this has again halted the timings for completion of the project development and has caused extreme stress on our finances, and in our ability to deliver certain phases of work as per the conditions set out by the principle funders involved.

However, we have managed to complete and remain above the line, and are now operating within our planned parameters

As in previous years I should like to thank each and every one in Abbots Bromley and the surrounding area for all that has already been achieved in your name. The progress we continue to make, despite enormous challenges on a global scale are a testament to your generosity and your unwavering support, moving us towards our vision of an integrated community facility for sport, health and social inclusion for all members of the community in which we live.

It is our intention to get back on track over the next 18 months and attempt to bring the project on some sort of even keel. Trustees are aware of the need for some form of regular income in addition to large scale fund raising for development, and this will be a focus in 2021 and 2022.

Chris Wood

ABSA Chair

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Purpose Abbots Bromley Sports Association has a clear and stated purpose as a charity and as an organisation: To promote for the benefit of the inhabitants of Abbots Bromley and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	ABSA has a vision to provide stability and leadership in sport and recreation within the community through collaboration with schools, existing clubs and societies and the local authority through the provision of well- maintained and safe facilities coupled with a progressive approach to ongoing investment, and to do so within a sustainable manner to enable future generations to be active and enjoy sport over time. To fulfil this both the purpose and vision Trustees recognise the need for short, medium and long term strategies. The short term is encapsulated in the need to complete Phases 1 to 3 in establishing a long term future for cricket and football at the new facility in Lichfield Road, for which there are rigorous plans in place and delivery is well underway, however momentum has to be maintained. In the medium term, ABSA will look to provide tennis, netball, an all weather

		facility and to engage with all other existing sports and recreation organisations to establish their needs going forward. This will include working with disability groups, Evergreens and Age Concern to provide activity based social inclusion projects for everyone. In the longer term, ABSA hopes to establish itself within the village as a community hub, owned and operated by the community, working in harmony with existing organisations, facilities and structures to bring about improved social inclusion, education as well as sport and recreation for current and future generations to enjoy and develop as the needs of society change
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have full regard for the guidance provided by the Charity Commission and are governed through and in respect of all guidance and legislation regarding Charities

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38	To date the Trusts approach to social investment is through the Charities purpose and transparency to the community which it serves. The Trustees will form a social investment policy in due course as the development ofthefacilitiesincreases
Contribution made by volunteers	Para 1.38	All Trustees and community work is fully voluntary. We now have volunteers working on fund- raising, maintenance contracts and governance. Voluntary contribution is now 100% of our activity with over 80 hours a week recorded activity.
Other		Partnerships The Trust has actively sought to establish close working collaboration with all of the clubs, associations and institutions within the community. In particular, ABSA continues to work with and alongside, and be actively supported by the Parish Council, East Staffordshire Borough Council, Richard Clarke Primary School and Woodard Foundation Board The nature and purpose of these relationships is

not just practical in terms of financial support and commercial interactions, but to ensure that the Trust is inclusive in its development of sport and health and wellbeing to all of those who live, work and study in the community. The Trust has further extended its reach on partnering and is amply supported by the British Legion, Parish Church, Evergreens, and Burton Albion Community Trust and Football Club. Going forward ABSA, as an inclusive and important community project, will seek alliances and relationships both within the community and beyond to ensure it continues to deliver its vision and its purpose for all.

Achievements and Performance

SORP referenc e

Summary of the main achievement s of the charity, identifying the difference the charity’s work has made to the circumstanc es of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The New Sports Facilities The development of the new ground has been split into three Phases: Phase 1 – Cricket Ground The ground works commenced in August 2016 with the levelling of the site to create a new cricket ground with a 12-pitch cricket square. An estimated 10000 tonnes of soil were moved and the cricket square was seeded before the autumn. In the last few weeks, the contractors have returned to finish the installation of a full sports ground drainage system, feeding a natural balancing pond behind the site of the proposed pavilion, and have seeded the cricket outfield. At the same time we have installed mains electricity to the site but not yet connected. Following completion, a minimum of 18 months is necessary for the soil to compact before cricket can be played on the new square. COMPLETED and will be ready in 2019\20. Phase 2 – Football/Sports Pitches –Access-Temporary Facilities-Car Parking and Maintenance Equipment - £360,000 The Charity has secured 73% funding for all of Phase II from Football Foundation and Staffordshire FA and the match funding from personal donations, fund raising events, ECB Loans and Parish Council The work was planned for 2019 but circumstances outside of the Charities control have resulted in this Phase being postponed until 2020 whilst funding pre-conditions surrounding the new lease arrangements have been met.	The New Sports Facilities The development of the new ground has been split into three Phases: Phase 1 – Cricket Ground The ground works commenced in August 2016 with the levelling of the site to create a new cricket ground with a 12-pitch cricket square. An estimated 10000 tonnes of soil were moved and the cricket square was seeded before the autumn. In the last few weeks, the contractors have returned to finish the installation of a full sports ground drainage system, feeding a natural balancing pond behind the site of the proposed pavilion, and have seeded the cricket outfield. At the same time we have installed mains electricity to the site but not yet connected. Following completion, a minimum of 18 months is necessary for the soil to compact before cricket can be played on the new square. COMPLETED and will be ready in 2019\20. Phase 2 – Football/Sports Pitches –Access-Temporary Facilities-Car Parking and Maintenance Equipment - £360,000 The Charity has secured 73% funding for all of Phase II from Football Foundation and Staffordshire FA and the match funding from personal donations, fund raising events, ECB Loans and Parish Council The work was planned for 2019 but circumstances outside of the Charities control have resulted in this Phase being postponed until 2020 whilst funding pre-conditions surrounding the new lease arrangements have been met.	The New Sports Facilities The development of the new ground has been split into three Phases: Phase 1 – Cricket Ground The ground works commenced in August 2016 with the levelling of the site to create a new cricket ground with a 12-pitch cricket square. An estimated 10000 tonnes of soil were moved and the cricket square was seeded before the autumn. In the last few weeks, the contractors have returned to finish the installation of a full sports ground drainage system, feeding a natural balancing pond behind the site of the proposed pavilion, and have seeded the cricket outfield. At the same time we have installed mains electricity to the site but not yet connected. Following completion, a minimum of 18 months is necessary for the soil to compact before cricket can be played on the new square. COMPLETED and will be ready in 2019\20. Phase 2 – Football/Sports Pitches –Access-Temporary Facilities-Car Parking and Maintenance Equipment - £360,000 The Charity has secured 73% funding for all of Phase II from Football Foundation and Staffordshire FA and the match funding from personal donations, fund raising events, ECB Loans and Parish Council The work was planned for 2019 but circumstances outside of the Charities control have resulted in this Phase being postponed until 2020 whilst funding pre-conditions surrounding the new lease arrangements have been met.

(I can confirm the new arrangements have been met, the funds are secure and the work for Phase II is near completion as of September 2020)

It should however be noted that the global pandemic has severely compromised the charities fund raising, however, through the support of local businessmen, individual residents, Staffordshire FA and the Football Foundation, with additional funds from our local counsellor, we have enough financial resources to complete our obligations on Phase II match funding.

Our financial controls are strong and as we have no direct costs to individuals or services we are still financially stable.

Phase 3 – Clubhouse – projected cost £400,000

The final phase of the development will be tennis and netball courts and the building of a community clubhouse for use with all the sporting activities, and as a community hub. This will be a low-cost timber framed building which will be fitted to a high specification and will have conservation and low maintenance in mind. The foundations for this building are being redesigned possibly to allow for a temporary construction if affordability becomes an issue at the final stage.

In the short term we have acquired temporary buildings, refitting to a high spec to facilitate showers and changing rooms whilst building is underway.

Additional information (optional)

Additional information (optional)	Additional information (optional)
Youmay choose toincludefurtherstatements		whererelevant about:
Achievements against objectives set	Para 1.41	Phase 1 completed in full and ahead of schedule. Missed deadlines on completing Phase II due to external factors outside of our control
Performance of fundraising activities against objectives set	Para 1.41	All fundraising objectives for Phase 1 have been met in full. Fundraising objectives for Phase 2 have been met in full, including reserves for match funding Fundraising for Phase 3 and subsequent Phases not yet set
Investment performance against objectives	Para 1.41	n\a
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Please see attached year end accounts, approved by the Board and filed with Companies House
Statement explaining the policy for holding reserves statingwhy they areheld	Para 1.22	None in the year
Amount of reserves held	Para 1.22	N\A
Reasons for holding zero reserves	Para 1.22	There was no need for reserves in the year as all the money was already allocated to building projects and to match funding with the exception of and ongoing bank balance of£2000
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Trustees continually risk assess each Phase of work. Phase 1 is complete and fully funded. Phase 2 funding has been delayed however Trustees have reduced costs over the 12 months period to ensure match funds are available in 2020. The Trustees have no current concerns as to the Charities going concern as we are still in fundraising mode rather than a continuous I&E strategy.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Financial Report Grants: ECB Football Foundation Sport England Garfield Weston Local Authorities: Parish Council ESBC Neighbourhood Forum: Donations: Personal and Individual Organisations Charity Annual Dinner Promise Auction Fashion Show Commercial Sponsors
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Charity currently has no objectives regarding investments as it is fully engaged with fund raising to establish the facilities and the environment to then deliver the community benefit, at which point the Charity will create a social investment policy andfundforthefuture
A description of the principal risks facing the charity	Para 1.46	The Trustees have regard to the following risks: 1. Lack of support from principle funding bodies for future Phases. 2. Lack of support from the community for future Phases.

Future financial viability of membership clubs 4. Managing inflationary costs of maintenance. 5. Change of landlord and inflationary lease costs 6. No medium term income stream 7. Long term impact and continuance of Covid 19 Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charter
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Charitable Association. See attached
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	AS per constitution

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are inducted through the Chair. The following are shared with Trustees as er guidance, and will form future policy.  the charity's governing document  the charity's latest annual report and accounts  minutes of recent trustee meetings  the charity's policy on dealing with conflicts of interest  any other key documents which trustees will need, for example, the charity's strategic plan and its vision and values or mission statement  Safeguarding policy  Diversity policy  Membership arrangements	Trustees are inducted through the Chair. The following are shared with Trustees as er guidance, and will form future policy.  the charity's governing document  the charity's latest annual report and accounts  minutes of recent trustee meetings  the charity's policy on dealing with conflicts of interest  any other key documents which trustees will need, for example, the charity's strategic plan and its vision and values or mission statement  Safeguarding policy  Diversity policy  Membership arrangements
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Board of Trustees Chris Wood – Chair Chris has lived in Abbots Bromley for 39 years. He has over 39 years’ executive experience in global corporates, followed by six years of running his own business whilst at the same time working in a senior leadership

			Chris Wood – Chair Chris has lived in Abbots Bromley for 39 years. He has over 39 years’ executive experience in global corporates, followed by six years of running his own business whilst at the same time working in a senior leadership

		level in the public
		sector.
		Chris held
		international
		directorate posts
		in sales, sales
		support, logistics
		and corporate
		affairs for
		Johnson &
		Johnson Ltd, the
		most diverse
		healthcare
		company in the
		world. Following
		his corporate
		career he held
		non-executive
		and Chair of the
		Board of Directors
		of Burton
		Hospitals
		Foundation NHS
		Trust
		John Stevenson
		John has lived in
		Abbots Bromley
		since 1977 and
		has been a
		member of ABCC
		for forty years
		now. John is a
		Chartered
		Surveyor recently
		retired from his
		role as a Director
		of John German, a
		Midland wide firm.
		John specialised
		in land and
		development as
		well as all aspects
		of professional
		practice
		valuations and
		expert witness
		cases.
		John has been
		Chairman of the
		Cricket Club as
		well as Secretary
		and Treasurer. He
		is now working
		towards the
		delivery of a new
		ground alongside

		many other
		people and at the
		moment is Vice
		Chairman of the
		Cricket Club.
		Ian Haywood
		Ian has spent the
		majority of his life
		living in Abbots
		Bromley. During
		that time he has
		been Treasurer of
		Abbots Bromley
		Cricket Club, a
		manager & coach
		of Abbots Bromley
		Junior Football
		Club. Currently he
		coaches junior
		cricket (ECB level
		2 coach), is the
		2ndXI vice-captain
		& is jointly
		responsible for
		the facilities at
		ABCC. He is also a
		member of the
		Tennis &
		Badminton club.
		His professional
		background is in
		Civil Engineering,
		he has remained
		at his current
		employer (based
		in the West
		Midlands and in
		Scotland) for the
		past 20 years,
		where he holds
		the post of
		Commercial
		Director.

Dave Jones Resigned due to move to Scotland. February 2019 Louise Haywood Louise grew up in Abbots Bromley and returned in 1996 with her own family. Over the years she has supported the cricket, football and tennis clubs in the village through her children’s sport and has been an active committee member for Junior Football and is currently Welfare Officer of the Cricket Club. Her professional background is in Human Resources and Organisational Development and for the last nine years has been School Manager at The Richard Clarke First School in the village.

Christine Gilchrist Resigned due to move out of area. August 2019

		Glen Roberts
		Glen has lived in
		Abbots Bromley
		since 1993 and
		has played for and
		held various roles
		on the Committee
		of Abbots Bromley
		Cricket Club. His
		Career
		background is in
		Electronic
		Engineering and is
		currently
		Industrialisation
		Manager and
		Brilliant Factory
		Program Leader
		for GE Grid
		Solutions and is
		based in Stafford
		UK.
		Andy Kirkland
		Andy Kirkland has
		lived in Abbots
		Bromley for
		almost 50 years
		being an active
		member of the
		Cricket and
		Football teams.
		He has been a
		playing member
		of Abbots Bromley
		Cricket Club for 44
		years having been
		Second X1
		Captain and
		Ground and
		Facilities
		Chairman.
		He has a
		background in
		Health and Safety
		and Facilities
		Management,
		currently being
		Facilities Manager
		for INSPIRED
		Gaming
		Incorporation.

Phil Ryan Phil resigned in January 2020 as he left the Parish Council Mark Hurst Resigned due to other commitments. March 2019 Tara Stevenson . Tara is a local mother and long term resident of Abbots Bromley. As a young mother of two daughters she is well known and respected for her support of the community, her work with the local school and in particular, as a Trustee of the Tom Thumb Nursery. She has helped with fund raising for ABSA for many years and as an opportunity came up as a Trustee, joined the Board in 2019 Nigel Richards Nigel is born and bred in Abbots Bromley, where he resides with his wife and two adolescent children. Nigel is a successful engineer with senior positions in large energy companies such as GEC and others. Nigel is a keen sportsman, and has given over much of his personal time to creating, administering and coaching the junior football in and around Abbots Bromley. He has a keen eye and excellent experience in good governance and planning. Nigel joined the Board in 2018 and became a Trustee in May 2019 N\A Para 1.51

Relationship with any related parties
Other		All Trustees complete Conflict of Interest annually.

Reference and Administrative details

Charityname	AbbotsBromley SportsAssociation
Other name the charity uses
Registered charitynumber	1165021
Charity’s principal address	Manor Farm, Hall Hill Lane, Abbots Bromley, Staffordshire, Ws153DG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)

Corporate trustees – names of the directors at the date the report was approved

Director name Chris Wood John Stevenson Ian Haywood Louise Haywood Andrew Kirkland Nigel Richards Tara Stevenson Glen Roberts

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

ABBOTS BROMLEY SPORTS ASSOCIATION IAcompanyllmlt£O ty8uarafitee and not ha*n8a thare catytall Company NO. 8756510 ABRIDGED Accoupif5 POHTHEWR ENDING 31$1 ottobv 2010 R4l$twed Chèrty 1165011 eornpanle5 House No. 8756510

Abbots Bromley Sports A550ciatlon Abridged balanc25heet at 31st October 2020 Note FdASSets Tah8lble assets Curr•ntA Debtors Cash at Bank 24.8997 19.770 24A99 19,770 Crndlto Pre paid In¢om• Credltov Iste notes P31 9.360 9360 N•t Cuff•niAM•ts 15539 19770 15539 19770 R•pr•Mnt•O by.. Att¥rnutht•d Fund Openlnl e•lan¢• N•t In¢¢m• from Yqar 19.770 4,231 7M23 12,747 15539 19770 The Dir¢ttorfs st4t•m•ntst•oulrqd by$4¢tlon$475121 •nd131•r* shown on th• foll¢wln8 whlchforns rtof the bil•nc• sh••t Companies House No. 8756510 Pa89 1

Abbots Bromley Sports Assoclation Abrldied 8alancesheei Iconiinuedl In ap9mN1th1e abrSd8ed 3ttount5 a5 dirèttorsof thecompany wé herbyconnrm.. lalthatlorthe pertad Itated thèrompny wa5entltledto thte¥emptlon ronferred bysecuon 477 ofthe CompanlesAtt2W6 Iblthat rto notlc¢ has bun depOt¢d it the er8d offl(• of thtcompany pursuant to Settian 476 re4uest1 rhit in Judlt bwcallduttud forthe yearendlnl 31stoctor2O2O ¢1 th¥t wt i¢knowle#8e our re5ponsib]IleSIOr'. 111 ensuflnÈth•tthe Corn¥ keèps accountlne records whleh eomplywlth S•aion 386, and Illlpreparlngfinancial stat@mentSwhlch SI atruè and falrvlew of the ttate of •ffalrs of th• rnn¥ 45 It th• •nd of the flnan¢Jl perlod ind of It5 proflt or105s forthe p¢rlod then ended In èccor&afjce with the requifftmEntsof SèLtions 394 and 395 and whlch othefwise complywith Iht prtyisi¢ns¢f th¢ Cornp•nles relatin6 toflnindal rtatements. so far as4Wlcabletothe company. The5•abrldyd I¢1$h•¥8 been Pfep•red In accord•nc• wrth the Dro10n$ ippllcjble t• the Comp)nlf$ 5ubl•£t to rh• 5rn4ll•r tornpinies r¢Wm¢. These abrldyd ittounti %YÈfE ippTo¥*d bythe board on 8thJune 2021 llnd slined cn bEh•M b¥,. Mr C Wi>od Chèirmin Companles House No. 8756510 Page 2

Abbots Bromley Sports Assoclation The5efinand•15tat•nièhtswlro pieyr•dunderth• HIstclI C05tConveThtl4n•ndln octord•fiu riepNtthiStandwd for5rn•ller£ntrfes I tfFtttNeAprtl 2tt61. I.2j IT¢ r•pr•s•ntsdon•tIoD5.frll$S1eV¢nts1ThJWhty re¢dv¢d the ¢¢mwnydurinithe perfod Th•cCrnp•n¥ttel#rnT4ne ed lEdnith•Pd. DwsThott¢otsnésc•pe Ltd.ayeom•ntto¢•f•rpwini o1£9360lVrt1fiV¢1¢l 20nSI unlll )tternber2070 Companles House No. 8756510 Pay3

Abbots Bromley Sports Association Incorne & Expenditure Year ending 31st October 2020 Income Fundraislng & Donation5 170570 . enditure Creditors 9360.. Materials 1324 Fundralsing Expenditure 118 Insurance 641 Contractors Payments 160808 Fee5 Legal 360 Bank Char8es 63 Equlpment 2127 174801 174801 Net Income 4231 Companies House No. 8756510