Trustees’ Annual Report for the period
From 01/04/2022 Period start date To Period end date
31/03/2023
Charity name: Earlybirds Playgroup
Charity registration number: 1165010
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to promote and facilitate the care, education, and wellbeing of young children under compulsory school age within the Gloucestershire Local Authority and surrounding areas. Our objective is that through play, a learning rich environment and appropriate adult interventions and support, children will be able to reach their maximum potential and are secure in their early learning as outlined in Development Matters, the government's curriculum guidance for the Early Years Foundation Stage. Earlybirds embrace imagination, creativity, independent decision-making and child-led learning. The focus is very much on providing a safe, caring and welcoming environment in order to allow the development of self- confdence, |
| independence, and social skills and being good communicators so that each child can thrive and be prepared for the transition to primary school. We are currently working through our Curiosity Approach accreditation. |
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|---|---|---|
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
Earlybirds currently operates during school hours of 9am to 3pm Monday to Friday during term time and is the only playgroup operating in the Ruspidge/Buckshaft area. The lack of local transport means that it is the only setting accessible to many parents and carers in the vicinity. Earlybirds receive funding from the Local Authority for up to a maximum of 30 hours per week for 3-year-olds. Funding is also available for 2-year-old children who meet certain criteria. For those children not eligible for funding or who require additional hours, the fees are kept below GCC funding rates. Trustees recognise that Cinderford is an economically deprived area and we try to keep fees as low as possible so that it can remain accessible. In order for Earlybirds to cover running costs trustees and staf also arrange fundraising activities, which we are lucky enough to be able to arrange afeweventsto allow |
| parents and carers into the setting. Activities provided are led by the children's interest which include, but not limited to, outdoor play, cooking and arts & crafts. |
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|---|---|---|
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | Trustees are aware of the guidance issued by the charity commission on public beneft and have had due regard in relation to this. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Earlybirds playgroup is lucky to have been supported throughout the year by a number of parents, carers, and volunteers who have given their time and expertise free of charge. The playgroup welcomes a small number of volunteers in to the setting. |
The trustees meet every half term formally or informally to help support the setting. N/A Other
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | We continue to be able to provide local families with a safe, secure and nurturing setting for their 2, 3 and 4 year olds. Some of our parents/carers would not have access to a provision if we were not available for them. We are working towards our Curiosity Approach accreditation to support our values and the way we nurture the children we support. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41 Performance of
fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | Earlybirds continue to be in a stronger fnancial position than the previous year. We have continued to set budgets and reports on the fnances at each trustee meeting. As a the result we have been able to further enhance our reserves fund slightly as set out in our Reserves Policy. A separate Fundraising account remains open so that all monies that have been fundraised from parents, carers and the the general public can be separated and used purely for resources that will beneft the children will enjoy. We can then demonstrate to parents and carers how their generosity is being enjoyed by the children at Earlybirds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserves policy is in place. This will cover the cost of any unforeseen major works to the building as well enable us to fulfl our redundancy obligations to staf if the setting ever had to close. |
| Amount of reserves held | Para 1.22 | £48,675 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in defcit |
Para 1.24 | N/A |
|---|---|---|
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The primary source of funds is the funding for childcare from the Local Authority. The playgroup has held a Christmas fair this year to raise money for valuable resources. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing Earlybirds fnancially would be that children do not join the setting. This is a risk every year but due to the positive reputation, communication, and good advertising, luckily this has not been an issue as yet. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The setting has an application form for trustees. Potential trustees are invited to attend a meeting to see if they would be willing to commit and to meet the trustees. Trustees are normally elected at an AGM, However, if the need arises, trustees can be elected as part of a meeting, and the potential trustee is elected by the board of trustees for a period of one year. Key roles - Chair, Vice-Chair etc are agreed at each AGM unless a vacancy arises. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51
The charity’s organisational structure and any wider network with which the charity Para 1.51 works Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | Earlybirds Playgroup |
|---|---|
| Other name the charity uses |
|
| Registered charity number |
1165010 |
| Charity’s principal address |
Earlybirds Playgroup Buckshaft Road Cinderford GL14 3DL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Ofce (if any) | Dates acted if not for whole year |
Na me of per son (or bo dy) ent itle d to ap poi nt tru ste e (if any ) |
|---|---|---|---|---|
| Rhi Trillo | ||||
| Hannah Tufnell | ||||
| Sarah Jones | ||||
| Matt Bishop | ||||
| Jodie Bishop | ||||
| Margaret Hewis | ||||
| SallyReader | November 2022 | |||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Accountant | SA Accountancy | 5 Victoria Street, Cinderford, GL14 2ET |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) H M Tufnell Full name(s) Hannah Tufnell Position (eg Treasurer Secretary, Chair, etc) Date 27/01/2024
Financial Statements for the year ended
31 March 2023
for Early Birds
Early Birds
Contents of the Financial Statements for the year ended 31 March 2023
| Page | |
|---|---|
| General Information | 1 |
| Accountants' Report and Client Approval Certificate | 2 |
| Income and Expenditure Account | 3 |
Early Birds
General Information for the year ended 31 March 2023
ADDRESS: Early Birds Playgroup Buckshaft Road Cinderford Gloucestershire GL14 3DL
ACCOUNTANTS:
SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET
Page 1
Financial Statements
for the year ended 31 March 2023
Accountants' Report to
Early Birds
In accordance with instructions given to us we have carried out a full examination of the records, bank statements and invoices provided to us and certify that the attached financial statements be a true and accurate record of the transactions of the Early Birds Accounts.
SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET
Date: .............................................
Client Approval Certificate
We approve the financial statements and confirm that we have made available all relevant records and information for their preparation.
........................................................................ On behalf of Early Birds Date: .............................................
Page 2
Early Birds
Income and Expenditure Account for the year ended 31 March 2023
| Gross receipts Fees Grants Fund raising Sundries Donations Interest received TOTAL INCOME Expenditure Pupil premium Resources and equipment Premises expenses Rates Salaries and HMRC Computer expenses Printing Subscriptions Insurance Professional fees Training Sundry Petty cash EXCESS OF INCOME OVER EXPENDITURE Balance at 01 April 2022 Balance at 31 March 2023 Current Account 4,109 Fundraising Account 181 Reserves Account 48,675 Petty cash - Total funds 52,965 |
31.03.23 £ 3,340 5,262 3,766 2,311 74,415 178 2,262 1,178 388 - 553 - 2,104 45,251 52,965 |
£ 6,763 92,740 1,763 2,132 - 73 103,471 95,757 7,714 (01.09.21) (31.03.22) |
01.09.21 to 31.03.22 £ £ 5,493 40,964 90 170 200 2 46,919 - 8,289 5,234 2,641 34,183 - - - - 1,200 250 216 755 52,768 (5,849) 51,100 45,251 11,609 39 33,603 - 45,251 |
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Page 3
Financial Statements for the year ended
31 March 2023
for Early Birds
Early Birds
Contents of the Financial Statements for the year ended 31 March 2023
| Page | |
|---|---|
| General Information | 1 |
| Accountants' Report and Client Approval Certificate | 2 |
| Income and Expenditure Account | 3 |
Early Birds
General Information for the year ended 31 March 2023
ADDRESS: Early Birds Playgroup Buckshaft Road Cinderford Gloucestershire GL14 3DL
ACCOUNTANTS:
SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET
Page 1
Financial Statements
for the year ended 31 March 2023
Accountants' Report to
Early Birds
In accordance with instructions given to us we have carried out a full examination of the records, bank statements and invoices provided to us and certify that the attached financial statements be a true and accurate record of the transactions of the Early Birds Accounts.
SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET
Date: .............................................
Client Approval Certificate
We approve the financial statements and confirm that we have made available all relevant records and information for their preparation.
........................................................................ On behalf of Early Birds Date: .............................................
Page 2
Early Birds
Income and Expenditure Account for the year ended 31 March 2023
| Gross receipts Fees Grants Fund raising Sundries Donations Interest received TOTAL INCOME Expenditure Pupil premium Resources and equipment Premises expenses Rates Salaries and HMRC Computer expenses Printing Subscriptions Insurance Professional fees Training Sundry Petty cash EXCESS OF INCOME OVER EXPENDITURE Balance at 01 April 2022 Balance at 31 March 2023 Current Account 4,109 Fundraising Account 181 Reserves Account 48,675 Petty cash - Total funds 52,965 |
31.03.23 £ 3,340 5,262 3,766 2,311 74,415 178 2,262 1,178 388 - 553 - 2,104 45,251 52,965 |
£ 6,763 92,740 1,763 2,132 - 73 103,471 95,757 7,714 (01.09.21) (31.03.22) |
01.09.21 to 31.03.22 £ £ 5,493 40,964 90 170 200 2 46,919 - 8,289 5,234 2,641 34,183 - - - - 1,200 250 216 755 52,768 (5,849) 51,100 45,251 11,609 39 33,603 - 45,251 |
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