## **Trustees’ Annual Report for the period** **From 01/04/2022 Period start date To Period end date** ## **31/03/2023** ## **Charity name: Earlybirds Playgroup** ## **Charity registration number: 1165010** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out
in its governing
document|Para 1.17|The object of the CIO is to promote and
facilitate the care, education, and
wellbeing
of young children under compulsory
school
age within the Gloucestershire Local
Authority and surrounding areas.
Our objective is that through play, a
learning rich environment and
appropriate adult interventions and
support, children will be able to reach
their maximum potential and are
secure in their early learning as
outlined
in Development Matters,
the government's curriculum
guidance for the Early Years
Foundation Stage. Earlybirds
embrace imagination, creativity,
independent
decision-making and child-led learning.
The
focus is very much on providing a safe,
caring and welcoming environment in
order to allow the development of self-
confdence,| |||independence, and social skills
and being good communicators so that
each child can thrive and be prepared
for
the transition to primary school. We
are currently working through our
Curiosity Approach accreditation.| |---|---|---| |Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the activities,
projects or services
identifed in the
accounts.|Para 1.17
and 1.19|Earlybirds currently operates during
school hours of 9am to 3pm Monday to
Friday during
term time and is the only playgroup
operating in the Ruspidge/Buckshaft
area.
The lack of local transport means that
it is
the only setting accessible to many
parents and carers in the vicinity.
Earlybirds receive funding from the
Local
Authority for up to a maximum of 30
hours
per week for 3-year-olds. Funding is
also
available for 2-year-old children who
meet
certain criteria. For those children not
eligible for funding or who require
additional hours, the fees are kept
below
GCC funding rates. Trustees recognise
that
Cinderford is an economically deprived
area and we try to keep fees as low as
possible so that it can remain
accessible. In order for Earlybirds to
cover running costs trustees and staf
also arrange fundraising activities,
which we are lucky enough to be able
to arrange afeweventsto allow| |||parents and carers into the setting.
Activities provided are led by the
children's
interest which include, but not limited
to,
outdoor play, cooking and arts & crafts.| |---|---|---| |Statement confrming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft|Para 1.18|Trustees are aware of the guidance
issued
by the charity commission on public
beneft and have had due regard in
relation
to this.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social
investment including
program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|Earlybirds playgroup is lucky to have
been supported throughout the year by
a number of parents, carers, and
volunteers who have given their time
and expertise free of charge.
The playgroup welcomes a small
number of volunteers in to the setting.| The trustees meet every half term formally or informally to help support the setting. **N/A** Other ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|We continue to be able to provide local
families with a safe, secure and
nurturing setting for their 2, 3 and 4
year olds. Some of our parents/carers
would not have access to a provision if
we were not available for them.
We are working towards our Curiosity
Approach accreditation to support our
values and the way we nurture the
children we support.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
fnancial position at the
end of the period|Para 1.21|Earlybirds continue to be in a stronger
fnancial position than the previous
year. We have continued to set
budgets and reports on
the fnances at each trustee meeting.
As a
the result we have been able to further
enhance our reserves fund slightly as
set
out in our Reserves Policy.
A separate Fundraising account
remains
open so that all monies that have been
fundraised from parents, carers and
the
the general public can be separated
and used
purely for resources that will beneft
the
children will enjoy. We can then
demonstrate to parents and carers how
their generosity is being enjoyed by
the
children at Earlybirds.| |Statement explaining the
policy for holding
reserves stating why they
are held|Para 1.22|A reserves policy is in place. This will
cover
the cost of any unforeseen major works
to
the building as well enable us to fulfl
our
redundancy obligations to staf if the
setting ever had to close.| |Amount of reserves held|Para 1.22|£48,675| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in defcit|Para 1.24|N/A| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The primary source of funds is the
funding
for childcare from the Local Authority.
The playgroup has held a Christmas
fair this year to raise money for
valuable resources.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|The principal risk facing Earlybirds
fnancially would be that children do
not join the setting. This is a risk every
year but due to the positive reputation,
communication, and good advertising,
luckily this has not been an issue as
yet.| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees|Para 1.25|The setting has an application form for
trustees. Potential trustees are invited
to
attend a meeting to see if they would
be
willing to commit and to meet the
trustees.
Trustees are normally elected at an
AGM,
However, if the need arises, trustees
can be
elected as part of a meeting, and the
potential
trustee is elected by the board of
trustees for a period of one year.
Key roles - Chair, Vice-Chair etc are
agreed
at each AGM unless a vacancy arises.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity Para 1.51 works Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Earlybirds Playgroup| |---|---| |Other name the charity
uses|| |Registered charity
number|1165010| |Charity’s principal
address|Earlybirds Playgroup
Buckshaft Road
Cinderford
GL14 3DL| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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20|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Na**
**me**
**of**
**per**
**son**
**(or**
**bo**
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**ent**
**itle**
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**)**| |---|---|---|---|---| ||Rhi Trillo|||| ||Hannah Tufnell|||| ||Sarah Jones|||| ||Matt Bishop|||| ||Jodie Bishop|||| ||Margaret Hewis|||| ||SallyReader||November 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||Accountant|SA Accountancy|5 Victoria Street,
Cinderford, GL14 2ET| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** H M Tufnell **Full name(s)** Hannah Tufnell **Position (eg** Treasurer **Secretary, Chair, etc) Date** 27/01/2024 Financial Statements for the year ended 31 March 2023 for Early Birds Early Birds Contents of the Financial Statements for the year ended 31 March 2023 ||Page| |---|---| |General Information|1| |Accountants' Report and Client Approval Certificate|2| |Income and Expenditure Account|3| Early Birds General Information for the year ended 31 March 2023 **ADDRESS:** Early Birds Playgroup Buckshaft Road Cinderford Gloucestershire GL14 3DL ## **ACCOUNTANTS:** SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET Page 1 Financial Statements for the year ended 31 March 2023 Accountants' Report to ## Early Birds In accordance with instructions given to us we have carried out a full examination of the records, bank statements and invoices provided to us and certify that the attached financial statements be a true and accurate record of the transactions of the Early Birds Accounts. SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET Date: ............................................. Client Approval Certificate We approve the financial statements and confirm that we have made available all relevant records and information for their preparation. ........................................................................ On behalf of Early Birds Date: ............................................. Page 2 Early Birds ## Income and Expenditure Account for the year ended 31 March 2023 |**Gross receipts**
Fees
Grants
Fund raising
Sundries
Donations
Interest received
**TOTAL INCOME**
**Expenditure**
Pupil premium
Resources and equipment
Premises expenses
Rates
Salaries and HMRC
Computer expenses
Printing
Subscriptions
Insurance
Professional fees
Training
Sundry
Petty cash
**EXCESS OF INCOME OVER EXPENDITURE**
Balance at 01 April 2022
Balance at 31 March 2023
Current Account
4,109
Fundraising Account
181
Reserves Account
48,675
Petty cash
-
Total funds
52,965||31.03.23
£
3,340
5,262
3,766
2,311
74,415
178
2,262
1,178
388
-
553
-
2,104
45,251
52,965|
£
6,763
92,740
1,763
2,132
-
73
103,471
95,757
7,714
(01.09.21)
(31.03.22)|01.09.21 to
31.03.22
£
£
5,493
40,964
90
170
200
2
46,919
-
8,289
5,234
2,641
34,183
-
-
-
-
1,200
250
216
755
52,768
(5,849)
51,100
45,251
11,609
39
33,603
-
45,251| |---|---|---|---|---| ||
|||| Page 3 Financial Statements for the year ended 31 March 2023 for Early Birds Early Birds Contents of the Financial Statements for the year ended 31 March 2023 ||Page| |---|---| |General Information|1| |Accountants' Report and Client Approval Certificate|2| |Income and Expenditure Account|3| Early Birds General Information for the year ended 31 March 2023 **ADDRESS:** Early Birds Playgroup Buckshaft Road Cinderford Gloucestershire GL14 3DL ## **ACCOUNTANTS:** SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET Page 1 Financial Statements for the year ended 31 March 2023 Accountants' Report to ## Early Birds In accordance with instructions given to us we have carried out a full examination of the records, bank statements and invoices provided to us and certify that the attached financial statements be a true and accurate record of the transactions of the Early Birds Accounts. SA Accountancy 5 Victoria Street Cinderford Gloucestershire GL14 2ET Date: ............................................. Client Approval Certificate We approve the financial statements and confirm that we have made available all relevant records and information for their preparation. ........................................................................ On behalf of Early Birds Date: ............................................. Page 2 Early Birds ## Income and Expenditure Account for the year ended 31 March 2023 |**Gross receipts**
Fees
Grants
Fund raising
Sundries
Donations
Interest received
**TOTAL INCOME**
**Expenditure**
Pupil premium
Resources and equipment
Premises expenses
Rates
Salaries and HMRC
Computer expenses
Printing
Subscriptions
Insurance
Professional fees
Training
Sundry
Petty cash
**EXCESS OF INCOME OVER EXPENDITURE**
Balance at 01 April 2022
Balance at 31 March 2023
Current Account
4,109
Fundraising Account
181
Reserves Account
48,675
Petty cash
-
Total funds
52,965||31.03.23
£
3,340
5,262
3,766
2,311
74,415
178
2,262
1,178
388
-
553
-
2,104
45,251
52,965|
£
6,763
92,740
1,763
2,132
-
73
103,471
95,757
7,714
(01.09.21)
(31.03.22)|01.09.21 to
31.03.22
£
£
5,493
40,964
90
170
200
2
46,919
-
8,289
5,234
2,641
34,183
-
-
-
-
1,200
250
216
755
52,768
(5,849)
51,100
45,251
11,609
39
33,603
-
45,251| |---|---|---|---|---| ||
|||| Page 3