2020-08-31-accounts

Section A

Trustees' Annual Report for the period Period start date Period end date 01 Sept 2019 31 Aug 2020

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To

Reference and administration details

Charity name Church of Ascension Pre-School Playgroup

Other names charity is known by

Registered charity number (if any) '-I 1_1_6_49_9_1 ___ =_= ___ ___,

Charity's principal address Chatterton Hall, 93b School Road

Hall Green

Birmingham Postcode ls2a oru

Names of the charity trustees who manage the charity

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Trustee name Office (if any) Dates acted if not for whole Name of person (or body) entitled
year to aoooint trustee (if any)
Lisa Janes Treasurer/Ofsted 01-12-2015 to current
1
Nominated Person
2 Janet Whitington 01-09-2016 to current
3 Naomi McTernan 01-01-2017 to current
4 Emilie Fleming 08-05-2020 to current
5
6
7
8
9
10
11
12
13
16
17
18
19
20
Names of the trustees for the charity, If any, (for example, any custodian trustees)
Name Dates acted If not for whole vear
15
14
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March 2012

TAR

Nam•$ and •ddweJJes of advl8ors (Optlonal Inforniatlonl e of ad¥l8or Namo Address Name ofchlef executlve or names of senior slaff members (Optional inforniation) Mr5 A Ford- Manager Section B Structure, overnance and management Description of the charitys trusts PreSchool Leaming Alliance Model CIO Constitution lor Childcare Providers 2013 Type of goveming d￿UMent Itg- Irijst d-e4. c¢..ii¢l,,Iu'.l¥n How the charity is consliluled Charitable Incorporated Organisation (ea tru<1 aS<brI￿l,11n i￿nin7rb Trustee selectton methods (eg. arp)OlliiLd el-'.ClLJ byi Elected at AGM. DBS L*ed(ed and Ofsted approved via EY2 Addltional govemance issues (Optional infomiation) orsted Registered EY499138 You may choose lo indude additional infomiation, where relevant, about.. Foliues procedures adopted for the induction and training of tnjstees., the charity's organisatwjnal structure and any wider nel%•ffjrk wlh vthich the charity • relationship with any related parties., trustees. consKlÈration of major risks and the system and procedures lo manage them. Section C Ob'ectives and activitles To keep £hlldien Sale In on open, honest JThl ¢aring environment by en5urin8 safe£uardln8 Is at ihe lorelroni ol everyihlD8 we do To protAde experlence5 ihèt cnable chlldien io Icafn throu8h play To enable chltdfen lo t￿lId 5eturt fdèiionthlps whllst d￿lOpIn8 kndependerKe and soclal skllls To work closely ￿th famllle5 to ensure that ¢hlldren have the best P0S51ble start on Ihelr ed￿allona$10Ur￿ and that lamllles leel supmed durln8 ihelr tkn)e wlth us summary ol tho oblects of Iho charlty Bot out In Its gov•rnlng docwn•nt TAR March 2012 Scanned with Camscanner

September 2019 began with 30 children on roll. 19 of who were funded. 1 receiving EYPP. 3 on deprivation funding and 2 with ISEY support. This is the best ever start we have had. We employed our first level 2 apprentice. ￿ngIng the staff team to 8 plus volunteers. Summary of the maln activltles undèrtaken for the public benefit In relation to these objects (include within thlg section the ststutory declaration that trustees have had regard to the guidance Issued by the Charity Commlsslon on publlc benellt) Additlonal delails of obJeGtives and activities (Optional inforniation) You may Choose lo indude further statements, vthere relevant. about.. policy on grantmaking: policy programme related investment: contribution made by volunteers. TAR K48r¢h 2012 Scanned with Camscanner

Section D Achievements and performance Summary of the maln achievements of th• charity durlng the year Manager's Report September 2019- July 2020 September 2019 Wan wlh 30 children on roll. 19 of were funded, 1 receiving EYPP. 3 on deprivalion funding and 2 with ISEY support. This is the best ever start we have had. We employed our first level 2 apwent1￿. brirvJirg the staff team to 8 plu5 volunteers. As part of our professional development we attended Child Care Expo ere we took part in workshops. shared ideas wth other practitioners and bought resources. We re￿aCed our enrichment actNily from Dance to Toddler Tennis which was received VRII. We celebrated and explored Guy Fawkes, Drwali. Eid. Remembrance Day, World Book Day, Sl Patricks Day, Science Week, Road Safety Week. Wortd. Nursery Rhyme Week, Chinese New Year and Christmas. After a hLty3e effort by the Tnjstees grants were setsJfed to replace the flooring in the small garden as well as providirYJ play panels and a tench. The work was completed in the Summer Temi grving us a sale and enjoyable outdoor leaming area. We managed to raise almost £600 by a Bags2Sd)ool clothing collecti¢)n. Christmas workshop. Nativity Raffle and Child￿n.$ Christmas Gifts, ChikI￿n in Need day and the sale of personalised USB leaming journals. Our normal fundraising events slopped in March due to COVID and the financlal restraints this on irKlividuals. On the 2￿ Marth 2020, we were forced to dose due to the first national COVID 19 lockdown. We considered the needs of the vulnerable children and those of keyworkers but after cOnsU￿ation wth parents. no one wanted lo take up their place during such an uncertain time. In May 2020 we looked at reoFening the setting in line wth govemment guidelines and prepared the necessary nsk assessmenls. However, pa￿nIS did not feel able to send their children back at that point in time. Atl children were supported by their Key Worker and myself via Tapestry and wellbeing checks until the end of the academic year. Staff were paid throughout this time and were expected to complete online training, directed ContinuiNJ Professional Development, and activity planning Some were fudoughed in accordance with Ihe CJRS and the percentage of loss of private income. 2 slaff opted for short periods ol unpaid leave due lo personal circumstances. The Management team worked tI￿re$S￿ throiMJI￿I thi$ period. Often far beyond their contacted hours. We prepared B full risk assessments, updated policies, ensuring that COVID was mentioned where appropriate. Resear¢hed and read vast quantit￿S of guidance from the govemmenl. Birmingham City Council and Public Health ErKJland as V￿17 as having many telephone C￿VerSatiOns. Z￿rn meetings and COVID secure face to face meetings. 2019 -2020 was our 50th anniversary. We had hoped to celebrate this with the opening of the new garden arKJ a large celebration, however due to COVID 19 rostriclions Ihis was not possible. We would like lo take this opportunity to Ihank all those who have Contri￿ to ￿aYgroUp over the last 50 years. June Saw us makln a I￿sIneSS n for the nexl academic ear. We TAR Mar¢h 2012 Scanned with Camscanner

Section D Achievements and performance onsulled with all staff regarding possible redundancies and variations of contracts, however as a member of staff left due to personal reasons this line of action was not necessary. From a business need we did not replace their hours. Staff spent some considerable time during the summer holidays reorganising resources and equipment lo ensure we would have a COVID Secu￿ start to the new academic year. We ended the academic year with 34 chIld￿n on roll. 21 of whom left us for school or nursery with the remaining 13 hoping to relum in Sèptember. Despite the exceptionally difficult year all children were on Irack with their leaming and development. TAR March 2012 Scanned with Camscanner

Section E Financial revlew Our policy on reserves 15 to keep enough funds for the charity lo Continue lo run with no income for 3 months . as well as enough to cover potential redundancies. Brief statement of the charity's policy on reseNes Details of any funds maleTlally In deficlt Further financial review details (Optional infomiationl Treasurers Report 2019-2020 We started the year in a strong financial position. We had the highest number of funded children on role and were hoping for a very successful year. Our fundraising efforts again boosted our income in line with previous years. We had anticipated rising staffing costs due lo the increase in the National Living Wage and as such had planned for this. We held our annual general meeting on 25th October 2019 09.303m, which was attended by Iruslees and parents. We outlined our plans for the coming year and how successful our start had been this year. However. we could not have foreseen the wifolding events of 2020. When the government annoUn￿d a national lockdown and the closure of educalion we were very concemed as to the financial future of the playgroup. From this wint on there were ever changing discussions and guidance as to whal we could daim for. We started wlh all staff on furtough. however this quickly changed as we were then infomied of new guidance around furfough and public funding. We conlinued to receive public funding for our funded children for both the Spring and Summer tems. This did however leave us v4ith a Ioss of income of approx. £1 C()00 from our private fee payets and children who were due lo start but couldn't because of the COVID 19 restriction. We were able to ulilise the CJRS for the proportion of the loss of income from private fees. This equated to 16% of our monthly wage bill and we successfully claimed this amount each month. We also applied for a BCC discrelional grant and were awarded £5000, which went someway to replacing our lost income. We were very fortunate and grateful lo the Job Marston Centre who did no charge us any rent during our closure. We did make a donation of £1000 from the discretionary grant to them. We made significant reductions in spending as did nol replace equipment as we would normally do or a staff meM￿r. You may choose lo include additional information, where relevant about= the charity's principal sour￿$ of funds {including any fundraising). how expenditure bas supported the key objectives of the charity- investment poliry and objectives including any ethical investment policy adopted. We also applied for a COVID 19 reopening grant of £750 from the Early Years Alliance whéch enabled us to buy equipment and resources to ensure we would be COVID secure for reopening in September. As we have built our reserves over the last few years we are able to continue into the next academic year. However, we are ¢oncerned Ihal if COVID 19 continues to affect attendance, funding and children's access to Early Years Education the playgroups conlinualion is seriously at risk. Section F Other optional information March 2012 TAR Scanned with Camscanner

Section G Declaration The trustees de¢lare that they have approved the trustees, report above. Slgned on behalf ofthe charity's trus Signaturelsl Full narnels) Position {eg Secretary, Chair. etcl Date 05 TAR Mar¢h 2012 Scanned with Camscanner

Charity Number 1164991

Income/ Expenditure for the year ending 31st August 2020

Income	2020	2019
Nursery Grant inc ISEY	£57,790.31	£39,095.32
Fees	£6,136.00	£19,512.02
Fundraising	£587.28	£2,102.52
Donations inc Gift Aid	£75.01	£5,041.00
2019/20 Grant received in advance		£9,517.56
Garden Project Grants and Donations	£9,400.00
COVID 19 Grants	£8,143.60
EYPP/DAF	£1,200.00
Total	£83,332.20	£75,268.42
Expenditure	2020	2019
Salaries	£52,020.57	£46,287.78
Rent	£8,276.00	£10,029.00
Insurance & Subscriptions	£1,141.32	£1,677.04
Consumables	£646.97	£1,195.52
Equipment	£1,259.66	£2,469.96
Fundraising Costs	£70.97	£214.77
Garden Project	£11,712.84
EYPP/DAF	£1,188.00
Total	£76,316.33	£61,874.07
Net Profit/ Loss	£7,015.87	£13,394.35
Balance Sheet as at 31st August 2019
Cash in Hand	£1,283.78	£1,260.92
Cash at NatWest	£48,961.19	£41,968.18
Total Assets	£50,244.97	£43,229.10
Current Liabilities	£0.00	£0.00
Total Assets less Llabllltles	£50,244.97	£43,229.10

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Balance Sheet as at 31 August 2019 2020 2019 2018 2017 2016 Current Assets Cash in hand Cash at Bank £ 1.283.78 £48,961.19 £1,260.92 £ 102.45 £ 190.78 £ 41,968.18 £ 39,249.86 £ 22,113.93 £ 0.00 £ 0.00 Current Llabilities £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 0.00 Total Assets Less Current Llabllities £ 50.244.97 £ 43,229.10 £ 39,352.31 £ 22,304.71 £ 0.00 Accumulated Fund 8roughl forward from previous August ProfiVLoss for the year £ 43,229.10 £7,015.87 £ 50,244.97 £ 29,834.75 £ 22,304.71 £ 0.00 £13,394.35 £ 7,530.04 £ 22,304.71 £ 43,229.10 £ 29,834.75 £ 22,304.71 nla nla £ 0.00 Scanned with Camscanner

Profit and Loss Account Between 01109117 and 31108118 202 2018 2017 Nursery Grant Inc ISEY Fees Fundralslng Donatlons Inc Glft Ald 2019120 Grant rèceived In advance Garden Project Grants and Donations COVID 19 Grants EYPPIDAF £57,790.31 £39.095.32 £6,136.00 £ 19,512.02 £587.28 £2,102.52 £55.01 £ 0.00 £0.00 £ 9,517.56 £9,400.00 £ 5.041.00 £8.143.60 £1.200.00 £ 83,312.20 £ 75,268.42 £ 65,215.07 £ 9,339.00 £ 2,075.74 £ 0.00 -£ 9,517.56 £ 2,692.61 £ 53,346.24 £ 15,719.56 £ 1.881.28 £ 11,735.72 £ 0.00 £ 499.75 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 69,B04.86 £ 83,182.55 £ 0.00 Salaries in& cO￿r Rent Insurance & SubsGryptionS￿T8inIftg Consumables EqUIp￿ent Fundraislng Costs Garden Projed EYPPIDAF £52.312.25 £ 46,287.78 £8,276.00 £10,029.00 £1,141.32 £ 1,677.04 £646.97 £ 1,195.52 £1,113.75 £ 2.469.96 £70.97 £ 214.77 £11,712.84 £1,188.00 £ 47,498.30 £ 9,568.00 £ 1,470,40 £ 1,740.16 £ 1,860.64 £ 137.32 £ 43.919.08 £ 11.980.20 £ 1.019.58 £ 1.061.26 £ 2,637.42 £ 260.30 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 0.00 £ 76,46110 £ 61,874.07 £ 62,274.82 £ 60,877.84 £ 0.00 Not Proflt ILo••l £6.850.10 £13,394.35 £7,$30.04 £22,304.71 £0.00 Scanned with Camscanner

Phillippa Holroyd 32 Hurst Green Road 8entJey health B93 8AF 15" April 2021 To whom it may concern Examination of the accounts of the Church of the Ascension Playgroup for year ending 31° August 2020 Respective responsibilities of the Trustees and Examiner The associations trustees are responsible for the preparation of the the accounts. The association's trustees consider that an audit is not required for the year (under section 43121 of the Charities Act 19931, and that an Independent examination is needed. It is my responsibility to examine the accounts (under Section 43 1211al of the 1993 Artl to follow procedures laid down in the General Directions ENen by the Charity Commissioners (under Section 43 17llbl of the 1993 Act) and to state whether matters have come to my attention. Basis of Independent Examiners report My examination was carried out in accordance wth the General Direction given by the Charity Commissioners. An examination includes a review of the accounting report5 kept by the Chartty and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosures in the accounts. and in seeking explanations from you as trustees concerning any such matters_ The procedures undertaken do not provide all the evidence that would be required by an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiners Statement In connection with my examination no matter has come to my attention l. Which gives reasonable cause to believe that in any material respert the requirements to keep accounting records in accordance with Sertion 41 of the 1993 Art, and to prepare accounts which occord with the accountinE record5 and comply with the accounting requirements of the 1993 Act have not been rnet.. or 2. To which in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to be reached A copy of the accounts is appended Phillippa Holroyd Qualification: A4T Accountlng Techrsician Scanned with Camscanner