## Section A 

Trustees' Annual Report for the period Period start date Period end date 01 Sept 2019 31 Aug 2020 

**From** 

**To** 

## Reference and administration details 

**Charity name** Church of Ascension Pre-School Playgroup 

**Other names charity is known by** 

**Registered charity number (if any)** '-I 1_1_6_49_9_1 ___ =_= ___ ___, 

**Charity's principal address** Chatterton Hall, 93b School Road 

Hall Green 

Birmingham **Postcode** ls2a oru 

## **Names of the charity trustees who manage the charity** 


**----- Start of picture text -----**<br>
Trustee name  Office (if any)  Dates acted if not for whole  Name of person (or body) entitled<br>year  to aoooint trustee (if any)<br>Lisa Janes  Treasurer/Ofsted  01-12-2015 to current<br>1<br>Nominated Person<br>2  Janet Whitington  01-09-2016 to current<br>3  Naomi McTernan  01-01-2017 to current<br>4  Emilie Fleming  08-05-2020 to current<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>16<br>17<br>18<br>19<br>20<br>Names of the trustees for the charity, If any, (for example, any custodian trustees)<br>Name  Dates acted If not for whole vear<br>15<br>14<br>**----- End of picture text -----**<br>


March 2012 

**TAR** 



Nam•$ and •ddweJJes of advl8ors (Optlonal Inforniatlonl
e of ad¥l8or
Namo
Address
Name ofchlef executlve or names of senior slaff members (Optional inforniation)
Mr5 A Ford- Manager
Section B
Structure,
overnance and management
Description of the charitys trusts
Pre*School Leaming Alliance Model CIO Constitution lor Childcare
Providers 2013
Type of goveming d￿UMent
Itg- Irijst d-e4. c¢..ii¢l,,Iu'.l¥*n
How the charity is consliluled
Charitable Incorporated Organisation
(ea tru<1 aS<brI￿l,11n i￿nin7rb
Trustee selectton methods
(eg. arp)OlliiLd el-'.ClLJ byi
Elected at AGM. DBS L*ed(ed and Ofsted approved via EY2
Addltional govemance issues (Optional infomiation)
orsted Registered EY499138
You may choose lo indude
additional infomiation, where
relevant, about..
Foliues procedures
adopted for the induction and
training of tnjstees.,
the charity's organisatwjnal
structure and any wider
nel%•ffjrk wlh vthich the charity
• relationship with any related
parties.,
trustees. consKlÈration of
major risks and the system
and procedures lo manage
them.
Section C
Ob'ectives and activitles
To keep £hlldien Sale In on open, honest JThl ¢aring environment by en5urin8
safe£uardln8 Is at ihe lorelroni ol everyihlD8 we do
To protAde experlence5 ihèt cnable chlldien io Icafn throu8h play
To enable chltdfen lo t￿lId 5eturt fdèiionthlps whllst d￿lOpIn8 kndependerKe and
soclal skllls
To work closely ￿th famllle5 to ensure that ¢hlldren have the best P0S51ble start on
Ihelr ed￿allona$10Ur￿ and that lamllles leel supmed durln8 ihelr tkn)e wlth us
summary ol tho oblects of Iho
charlty Bot out In Its
gov•rnlng docwn•nt
TAR
March 2012
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September 2019 began with 30 children on roll. 19 of who were funded.
1 receiving EYPP. 3 on deprivation funding and 2 with ISEY support.
This is the best ever start we have had. We employed our first level 2
apprentice. ￿ngIng the staff team to 8 plus volunteers.
Summary of the maln
activltles undèrtaken for the
public benefit In relation to
these objects (include within
thlg section the ststutory
declaration that trustees have
had regard to the guidance
Issued by the Charity
Commlsslon on publlc
benellt)
Additlonal delails of obJeGtives and activities (Optional inforniation)
You may Choose lo indude
further statements, vthere
relevant. about..
policy on grantmaking:
policy programme related
investment:
contribution made by
volunteers.
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K48r¢h 2012
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Section D
Achievements and performance
Summary of the maln
achievements of th• charity
durlng the year
Manager's Report
September 2019- July 2020
September 2019 Wan wlh 30 children on roll. 19 of were funded,
1 receiving EYPP. 3 on deprivalion funding and 2 with ISEY support.
This is the best ever start we have had. We employed our first level 2
apwent1￿. brirvJirg the staff team to 8 plu5 volunteers.
As part of our professional development we attended Child Care Expo
ere we took part in workshops. shared ideas wth other practitioners
and bought resources. We re￿aCed our enrichment actNily from Dance
to Toddler Tennis which was received VRII. We celebrated and explored
Guy Fawkes, Drwali. Eid. Remembrance Day, World Book Day, Sl
Patricks Day, Science Week, Road Safety Week. Wortd. Nursery Rhyme
Week, Chinese New Year and Christmas.
After a hLty3e effort by the Tnjstees grants were setsJfed to replace the
flooring in the small garden as well as providirYJ play panels and a tench.
The work was completed in the Summer Temi grving us a sale and
enjoyable outdoor leaming area.
We managed to raise almost £600 by a Bags2Sd)ool clothing collecti¢)n.
Christmas workshop. Nativity Raffle and Child￿n.$ Christmas Gifts,
ChikI￿n in Need day and the sale of personalised USB leaming journals.
Our normal fundraising events slopped in March due to COVID and the
financlal restraints this on irKlividuals.
On the 2￿ Marth 2020, we were forced to dose due to the first national
COVID 19 lockdown. We considered the needs of the vulnerable
children and those of keyworkers but after cOnsU￿ation wth parents. no
one wanted lo take up their place during such an uncertain time. In May
2020 we looked at reoFening the setting in line wth govemment
guidelines and prepared the necessary nsk assessmenls. However,
pa￿nIS did not feel able to send their children back at that point in time.
Atl children were supported by their Key Worker and myself via Tapestry
and wellbeing checks until the end of the academic year.
Staff were paid throughout this time and were expected to complete
online training, directed ContinuiNJ Professional Development, and
activity planning Some were fudoughed in accordance with Ihe CJRS
and the percentage of loss of private income. 2 slaff opted for short
periods ol unpaid leave due lo personal circumstances.
The Management team worked tI￿re$S￿ throiMJI￿I thi$ period. Often
far beyond their contacted hours. We prepared B full risk assessments,
updated policies, ensuring that COVID was mentioned where
appropriate. Resear¢hed and read vast quantit￿S of guidance from the
govemmenl. Birmingham City Council and Public Health ErKJland as V￿17
as having many telephone C￿VerSatiOns. Z￿rn meetings and COVID
secure face to face meetings.
2019 -2020 was our 50th anniversary. We had hoped to celebrate this
with the opening of the new garden arKJ a large celebration, however due
to COVID 19 rostriclions Ihis was not possible. We would like lo take this
opportunity to Ihank all those who have Contri￿ to ￿aYgroUp over the
last 50 years.
June Saw us makln
a I￿sIneSS
n for the nexl academic
ear. We
TAR
Mar¢h 2012
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Section D
Achievements and performance
onsulled with all staff regarding possible redundancies and variations of
contracts, however as a member of staff left due to personal reasons this
line of action was not necessary. From a business need we did not
replace their hours.
Staff spent some considerable time during the summer holidays
reorganising resources and equipment lo ensure we would have a
COVID Secu￿ start to the new academic year.
We ended the academic year with 34 chIld￿n on roll. 21 of whom left us
for school or nursery with the remaining 13 hoping to relum in
Sèptember. Despite the exceptionally difficult year all children were on
Irack with their leaming and development.
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March 2012
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Section E
Financial revlew
Our policy on reserves 15 to keep enough funds for the charity lo Continue
lo run with no income for 3 months . as well as enough to cover potential
redundancies.
Brief statement of the
charity's policy on reseNes
Details of any funds maleTlally
In deficlt
Further financial review details (Optional infomiationl
Treasurers Report 2019-2020
We started the year in a strong financial position. We had the highest
number of funded children on role and were hoping for a very successful
year. Our fundraising efforts again boosted our income in line with
previous years. We had anticipated rising staffing costs due lo the
increase in the National Living Wage and as such had planned for this.
We held our annual general meeting on 25th October 2019 09.303m,
which was attended by Iruslees and parents. We outlined our plans for
the coming year and how successful our start had been this year.
However. we could not have foreseen the wifolding events of 2020.
When the government annoUn￿d a national lockdown and the closure of
educalion we were very concemed as to the financial future of the
playgroup.
From this wint on there were ever changing discussions and guidance
as to whal we could daim for. We started wlh all staff on furtough.
however this quickly changed as we were then infomied of new guidance
around furfough and public funding. We conlinued to receive public
funding for our funded children for both the Spring and Summer tems.
This did however leave us v4ith a Ioss of income of approx. £1 C()00 from
our private fee payets and children who were due lo start but couldn't
because of the COVID 19 restriction. We were able to ulilise the CJRS
for the proportion of the loss of income from private fees. This equated to
16% of our monthly wage bill and we successfully claimed this amount
each month. We also applied for a BCC discrelional grant and were
awarded £5000, which went someway to replacing our lost income. We
were very fortunate and grateful lo the Job Marston Centre who did no
charge us any rent during our closure. We did make a donation of £1000
from the discretionary grant to them. We made significant reductions in
spending as did nol replace equipment as we would normally do or a
staff meM￿r.
You may choose lo include
additional information, where
relevant about=
the charity's principal
sour￿$ of funds {including
any fundraising).
how expenditure bas
supported the key objectives
of the charity-
investment poliry and
objectives including any
ethical investment policy
adopted.
We also applied for a COVID 19 reopening grant of £750 from the Early
Years Alliance whéch enabled us to buy equipment and resources to
ensure we would be COVID secure for reopening in September.
As we have built our reserves over the last few years we are able to
continue into the next academic year. However, we are ¢oncerned Ihal if
COVID 19 continues to affect attendance, funding and children's access
to Early Years Education the playgroups conlinualion is seriously at risk.
Section F
Other optional information
March 2012
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Section G
Declaration
The trustees de¢lare that they have approved the trustees, report above.
Slgned on behalf ofthe charity's trus
Signaturelsl
Full narnels)
Position {eg Secretary, Chair.
etcl
Date
05
TAR
Mar¢h 2012
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## **Charity Number 1164991** 

## **Income/ Expenditure for the year ending 31st August 2020** 

|**Income**|**2020**|**2019**|
|---|---|---|
|**Nursery Grant inc ISEY**|£57,790.31|£39,095.32|
|**Fees**|£6,136.00|£19,512.02|
|**Fundraising**|£587.28|£2,102.52|
|**Donations inc Gift Aid**|£75.01|£5,041.00|
|**2019/20 Grant received in advance**||£9,517.56|
|Garden Project Grants and Donations|£9,400.00||
|COVID 19 Grants|£8,143.60||
|**EYPP/DAF**|£1,200.00||
|**Total**|**£83,332.20**|**£75,268.42**|
|**Expenditure**|**2020**|**2019**|
|**Salaries**|£52,020.57|£46,287.78|
|**Rent**|£8,276.00|£10,029.00|
|**Insurance & Subscriptions**|£1,141.32|£1,677.04|
|**Consumables**|£646.97|£1,195.52|
|**Equipment**|£1,259.66|£2,469.96|
|**Fundraising Costs**|£70.97|**£214.77**|
|**Garden Project**|£11,712.84||
|**EYPP/DAF**|£1,188.00||
|**Total**|**£76,316.33**|**£61,874.07**|
|**Net Profit/ Loss**|**£7,015.87**|**£13,394.35**|
|**Balance Sheet as at 31st August 2019**|||
|**Cash in Hand**|£1,283.78|£1,260.92|
|**Cash at NatWest**|£48,961.19|£41,968.18|
|**Total Assets**|**£50,244.97**|**£43,229.10**|
|**Current Liabilities**|**£0.00**|**£0.00**|
|**Total Assets less Llabllltles**|**£50,244.97**|**£43,229.10**|



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Balance Sheet
as at 31 August 2019
2020
2019
2018
2017
2016
Current Assets
Cash in hand
Cash at Bank
£ 1.283.78
£48,961.19
£1,260.92
£ 102.45
£ 190.78
£ 41,968.18 £ 39,249.86 £ 22,113.93
£ 0.00
£ 0.00
Current Llabilities
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
Total Assets Less Current Llabllities
£ 50.244.97
£ 43,229.10 £ 39,352.31 £ 22,304.71
£ 0.00
Accumulated Fund
8roughl forward from previous August
ProfiVLoss for the year
£ 43,229.10
£7,015.87
£ 50,244.97
£ 29,834.75 £ 22,304.71
£ 0.00
£13,394.35 £ 7,530.04 £ 22,304.71
£ 43,229.10 £ 29,834.75 £ 22,304.71
nla
nla
£ 0.00
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Profit and Loss Account
Between 01109117 and 31108118
202
2018
2017
Nursery Grant Inc ISEY
Fees
Fundralslng
Donatlons Inc Glft Ald
2019120 Grant rèceived In advance
Garden Project Grants and Donations
COVID 19 Grants
EYPPIDAF
£57,790.31 £39.095.32
£6,136.00 £ 19,512.02
£587.28 £2,102.52
£55.01
£ 0.00
£0.00 £ 9,517.56
£9,400.00 £ 5.041.00
£8.143.60
£1.200.00
£ 83,312.20 £ 75,268.42
£ 65,215.07
£ 9,339.00
£ 2,075.74
£ 0.00
-£ 9,517.56
£ 2,692.61
£ 53,346.24
£ 15,719.56
£ 1.881.28
£ 11,735.72
£ 0.00
£ 499.75
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 69,B04.86
£ 83,182.55
£ 0.00
Salaries in& cO￿r
Rent
Insurance & SubsGryptionS￿T8inIftg
Consumables
EqUIp￿ent
Fundraislng Costs
Garden Projed
EYPPIDAF
£52.312.25 £ 46,287.78
£8,276.00 £10,029.00
£1,141.32 £ 1,677.04
£646.97 £ 1,195.52
£1,113.75 £ 2.469.96
£70.97
£ 214.77
£11,712.84
£1,188.00
£ 47,498.30
£ 9,568.00
£ 1,470,40
£ 1,740.16
£ 1,860.64
£ 137.32
£ 43.919.08
£ 11.980.20
£ 1.019.58
£ 1.061.26
£ 2,637.42
£ 260.30
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 76,46110 £ 61,874.07
£ 62,274.82
£ 60,877.84
£ 0.00
Not Proflt ILo••l
£6.850.10 £13,394.35
£7,$30.04
£22,304.71
£0.00
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Phillippa Holroyd
32 Hurst Green Road
8entJey health
B93 8AF
15" April 2021
To whom it may concern
Examination of the accounts of the Church of the Ascension Playgroup for year ending 31° August
2020
Respective responsibilities of the Trustees and Examiner
The associations trustees are responsible for the preparation of the the accounts. The association's
trustees consider that an audit is not required for the year (under section 43121 of the Charities Act
19931, and that an Independent examination is needed.
It is my responsibility to examine the accounts (under Section 43 1211al of the 1993 Artl to follow
procedures laid down in the General Directions ENen by the Charity Commissioners (under Section 43
17llbl of the 1993 Act) and to state whether matters have come to my attention.
Basis of Independent Examiners report
My examination was carried out in accordance wth the General Direction given by the Charity
Commissioners. An examination includes a review of the accounting report5 kept by the Chartty and a
comparison of the accounts presented with those records. It also includes consideration of anv
unusual items or disclosures in the accounts. and in seeking explanations from you as trustees
concerning any such matters_ The procedures undertaken do not provide all the evidence that would
be required by an audit and consequently I do not express an audit opinion on the view given by the
accounts.
Independent Examiners Statement
In connection with my examination no matter has come to my attention
l. Which gives reasonable cause to believe that in any material respert the requirements to
keep accounting records in accordance with Sertion 41 of the 1993 Art, and to prepare
accounts which occord with the accountinE record5 and comply with the accounting
requirements of the 1993 Act have not been rnet.. or
2. To which in my opinion, attention should be drawn in order to enable a proper understsnding
of the accounts to be reached
A copy of the accounts is appended
Phillippa Holroyd
Qualification: A4T Accountlng Techrsician
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