DELIA DERBYSHIRE DAY CIO FINANCIAL STATEMENTS FOR THE YEAR ENDED 05 APRIL 2024 Registered Charty No. 1164959
DELIA DERBYSHIRE DAY CIO INDEX PAGE NUMBER cop¥rEMrs TRUSfEES ANNUAL REPORT INDEPENDENT EXAMINERS REPORT STATEMENT OF FINANCIAL ACTrVITIES io BALANCE SHEET li STATEMENT OF CASH FLOWS 12-18 NOTES TO THE ACCOUNTS
DEUA DERBYSHIRE DAY ao Report of the trustees forthe year ended 5" April 2024 The trustees present their annual report and financial statements of the charity for the year ended 5, April 2024. The financial statements have been prepared in accordance with the accounting poli- cies set out in note I to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities.. Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Finoncial Reporting Standard Applicable in the UK and Republic of Ireland published IFRS 1021 leffectrve l January 20191. Objectives and artivities The purposes of the charity are-. l. To advance the education of the public in music technology and the htsry of British electroni music via the archive and vdorks of Delia Derbyshire. 2. To advance the art of British electronic music via the archive and works of Delia Derbyshire. The main activities are public cultural heritage events. Commiss>nIng new artworks and electronic music education projects. The trustees confirm that they have referred to the Charity Commlssion's guidance on public nefit when reviewn8 the Charity's aims and objectNes. in planninE future activities. and setting the pol cies for the year. The charity furthers its charitable purposes for the public benefft through public cuFtural heritage events in Manchester with tickets priced set as acosybly as possible. These events present material and analysis of Delia Derbyshire IDD) Archive material and perfomiances of new creative responses laudio and visuall to the DD Archive The charity then carries out touring cultural heritage events and performances to take the heritsge and its educational impact further afield. We a0 design and de- liver educational electronic music workshops for people aged 6+ wtth nominal ticket prices for acces- A review ol our achievements and perforniance: How our acti¥ities delivered public benefit This year was dominated by our Doctor Who anniversary project as su8gested by trustees. Doctor Who 60 anniversary projert The project focussed on the 60th Anniversary of the th)ctor WI series to create opportunbties to share and celebrate Delia Derbyshire's heritage. Before designing the project. the team consulted with One Education Music Hub. John Rylands Research Library IJRRILI and Brighter Sound. Through the consultation, primary schools expressed a desire for a project which would inspire Key Stage 2 children (ages 8-111 to expbre music technology and sfEM, champion female innovators, and sup- port the teaching of diversity. One aim of ihe projert was to highlight the diversity of the original creative team, which included women working in a predominantly male environment IcomposltN)n, the BBC). Delia as a working class pioneer, and Warris Hussein Idirectorl who was of Indian heritage. The recent BBC 60th anni- versary TV special stars actor Ncuti Gawa. who is of Rwandan-scottish heritage. He follows Jodie Whittaker, who was the first female Doctor from 2018-2022. The TV series aims to portray diversity in its casting of the Doctor. and DD Day as an organi53tion also aims to champion these values. Based on the consultations, and input from partner OaniSatIOnS and trustees, a project was pro- posed which encompassed engaging 5 primary school pupils with heritage through 10 whole class
DELIA DERBYSHIRE DAY CIO "Inspiratbonal Days" new artistic works being created influenced by Delia's heritage. new oral histo- ries being collerted, and the establishment of the DD Day archive at JRRIL. The project was awarded £54,765 of NLHF funding in May. ar)d has been delivered within budget. Project outputs successfulty achieved= Establish DD Day Archive at JRRIL- our work is now docurnented. involving and representing a wider range of people in heritage. The archive will be accessible to members of the public from May 2024. It has been agreed that DD Day will bring in a new accession of heritage every 2 years. Volunteer programme- for younger volunteers. we had a brilliant team of 6 volunteers who com- mitted to the full project and got invofved in all Strands and stages of the project. Across all organ- ised se55ions lone-to-one mentorin& Steering group meetings, facilitated training sessions, deliv- ery of the DD Day 2023 event), the total time commitment for all six volunteers was 290 hours, equivalent to 48 hours for each individual. Volunteers were asked to estimate the number of hours they spent working on the projert in addition to the above organised contact time. The av- erage reported time spent was 17.5 hours for each volunteer. 10 Inspirational Days delivered in primary schools in Manchester{3 pupi151. recruited via One Education Music "Doctor Who at 60: The Origin Storf short film produced wtth the 31Y) school children, thanks to Belle Vue Produrtions for making this with us Creating new heritage= trans generational oral histories of BBC employees involved in Doctor Who therne creation - the interviews are now part of the Delia Derbyshire Day Archive at JRRIL 2 new commissioned audio visual works by 4 marginalised artists- released on DD Day 2023,. 1 new work cofflmissioned in partnership with Brighter Sound DD Day 2023 live event at Manchester Central Library- This additional element came from the vol- unteer steering committee, and was approved by DD Day Trustees. It was agreed that this was a good opportunity to increase the impart and ath of the project by creating new opportunities for the public to engage wf(h heritage, and it also provided an opportunity for DD Day to establish relationship5 With a new partner (Manchester Central Library). The event was open to the public and was well attended. by over 120 people. External evaluation report by Alex Winkcup- available as PDF by emailing us. Postlethwaite Music Foundation pported projec( Surnmer 2023 We were invited by Postlethwaite Music Foundation to apply to them for another small grant. We were then awarded £20(X) to carry out a 'Doctor Who remix, pilot project in Summer 2023 with Cheshire based non-profit organisation Music for Life. This involved bringing together acoustic and electronic music in a high xhool and one of its feeder primary xhools. We were excited to bring elertronic music education to more rural areas of North West England for the first time. We carried out a pilot project in partnership with Cheshire based music education provider Music for Life la non-profrt music education provider in Cheshire). As predicted. this was a unique opportunity for schoolchildren in Cheshire to participate in a pilot project integrating acoustic instruments with electronic music production. 2023 marked the 60th anniversary of Doctor Who $0 in this project stu- dents learned how electronic music pioneer Delia Derbyshirell937-21} produced the iconic theme tune and then created their own version of the theme tune using ipads and music technology liPads provided by DD Day using the Garageband appl, acoustic instruments and unique objects they sampled as well as their voices. Over 6 x I hour sessions, students worked with 2 professional elec- tronic music specialists aloneside Music for Life tutor Eve Harrison la professional composer. trum- pet player and an instrumental teacherl- The students were then supported to perfomi their elec- tronic and acoustic Doctor Who rernbxes INe at Tarporley Hi8h School end of year concert.
DELIA DERBYSHIRE DAY ao Participants were 50 x Year 6 pupils at TaNin Primary school + 15 x Years 7-9 Mu51C Students at Tar- porley High. Tarvin Primary is 3 feeder school for Tarporley High, hence this was a gre3t opportuni- ties to enthuse the Year 6 pupils with music before starting at Tarporley High in September 2023. It was also an opportunity for them to feel more comfortable and confident around their transition to High School by getting the know the building and attending a music cOnrt there. We met and exceeded the expected benef. For participants.. diversity/equal opportunity and ac- cessibility to relevant electronic music culture not usually available to more rural aas- visibility of professional electronic and acoustic composerslengineers as role models to both boys and girls: safe space to experiment- learning musical skills (ensemble. comwsin& arranging, performing). Benefits for the participants a150 included increased confidence and competence around music, music tech, (omposition. collaborative working. and learning about different styles of music. Also. they all re- ported really enjoying the experience. At le35t 50% of pupils carried on using composing with the Gar3geband app independently between and after the sessions. Bluedot Festival, Juty 2023 DD Day retumed to bluedot festival of science. art and music at Jodrell Bank. Cheshire. We designed and delivered a series of talkslpanel discussions around the 60th annrver5ary of Doctor Who. The sessions were overall very well attended - approx 350 audience and we were very lucky to be given the dry and clean space of a building given the somewhat flooded and mud laden condition of the poor festival site. An edited recordings of the talks has been ingested into the DD Day archive. First talk-. How They Made the Original Doctor Who theme > Host: Caro C IDD Day project man- ageflinstigatorl > Guests: Mark Ayres IDD Estate, DD Day trustee, BBC Archivist, Radiophonic Work- shop bandl + Dick Mills IBBC Radiophonic Workshop. Delia's tape assistant for production of original Doctor Who theme in 19631. Talk 2: Doctor Who and the current crisis= the role of drama in imagining flrtures > Host-. Sashwati Mira Sengupta IDD Day trustee) > Guests.. Matt Hills Iprofessor of media and film + writes about Doctor Whol, Lorna Jowett (Tvlfilmlculture reseircher, writes about Doctor Whol, Vinay Patel Iwriter including an episode of Doctor Whol Talk 3: The Changing Portrayal of the Scientist in Doctor Who > Host: David BUtr IDD Day chair of trustees) > Guests.. Emma Alexander lastrophysicist and xience communicator), Jen Gupts lastro- physicist and science Communicator). Simon Guerrier (writer, producer, writes about Dottor Whol. DD Day AGM, 20 Feb 2024 Present- David Butler {chair), Caro Churchill Iproject manager). Jenna Ashton {treasurerl, Mark Ayres Itrusteel, Sashwati Mira Sengupta {trustee) Absence5- apologies from Maya De Mello- new trustee A fully online AGM. Agenda: l. Welcome. introductions 2. Minutes from last AGM 3. Financial report for April 2022-April 2023 4. Review DD Day 2023 volunteers, expression of intet to join board of trustees, vote in new trus- tee Maya de Mello for younger trustee role (under 30 years old}
DEUA DERBYSHIRE DAY ao 5. Review DD Day 2023 NLHF projert 6. Review of other activities up to Feb 2024 7. Board meetings 8. What next? DD Day 2024 and other opportunities Generdl ststs Bloglsocial media- expanded audience and followers for period April 2023- April 2024: Delia Derbyshire Day website visitors approx 8CKN). DD Day mailing list 750 subscribers: Approximate social media platfomis followers.- Fab00k- 2.2K folbwers- X- 2.8K followers: In5ta- gram- 2K followers- YouTube- 50K total video views Change to trustees- Maya de Mello was voted in unanimously as a trustee at our AGM in Feb 2024. Learni The NLHF was generally a great success and ran smoothly with a passionate and dedicated team supported by partners and public. We learned a k)t. mainly that younger volunteers bring a fresh en- thusiasm and perspertive to your work, they were so inspired by Delia and DD Day and gave ItK)% commitment to the project. As dtd the new project staff. The education project revealed new chal- lenges for schools lespecially p05t COVIDI but teachers also expressed demand for our educational work. This was the first time we carried out external evaluation which was really helpful as a more objective view and revealed both strengths to celebrate and weaknesses we want to work on. The P05tlethwaite Music Foundation projert offered an exciting new area for development (geo- graphically and musically speaking) for us. We will be looking for further opportunities to continue to develop this kind of work. Financial Review Our principal sources of fvnds for this year were funding awards from Postiethvrnite Music Founda- tion1£20) and National Lottery Heritsge Fund1£54,7651. Expenditure has supported the key objective5 of the organisation directly through the online public engagement projects, events and activities. Bank Balance: Start balance 6 April 2023 Income Expenditure Remaining balance 5 April 2024 £ 30,981.81 £ 32.257 £ S8, 635 £ 5736 Investment powers and polky The trustees, having regard to the liquidity requirernents of operating the charity, have kept availa- ble funds in a 'Treasurers Account,. Reser¥es polici and going concern The balance held in unrestricted reseryes at 5 Aprll 2024 was £5.516 of which all are free reserves. The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approxi- mately three months of unrestrirted charitable expenditure. The trustees consider that this level will
DEUA DERBYSHIRE DAY ao provide sufficient funds to respond to applications for grants and ensure tlt support and govern- ance costs are covered. The trustees consider that the charTty is a going concern. Any reliance on grant funding is managed through a flexible approach to activitie5 and projett delivery. Risk management The trustees have conducted a review of the major risks to which the charity is exposed, and sys- tems have been established to mitigate those risks. Plans for Future Periods Future projerts- Project develoFiment and fundraising for future projetts respjnding to feedback and evaluation gathered this year. We are pbanning a 'Doctor Who remix. pilot projert phase 2 with Music for Lrfe, hopefully funded by Postlethwaite Music Foundation, which will involve Music for Life learning to integrate electronic music education within its offer, thereby increasing the reath of our work into rural Cheshire. We know bluest FestNal will not happen in 2024 due to the flooding on the site in 2023. Fundraising- We will continue to fundraise on a project basis at pSent. whilst continuing to ex- plore other streams of income. The DD Day shop is generating a modest contribution to our core costs alongside an 'agency' style contribution from each independent bookings. Thanks to: The organisations who supported our work this year: our online SUPF)Orters who are vital in spread- ing the word about our work and Delia's,. and of course we thank Delia for being such an inspiring. dedicated craftswoman and creatNe talent with such a fascinating bo(ty of work to tsp into and act as a springboard for new music and art. Structure govemance and rnanagement The Charity is a registered charity and is constituted under a trust deed dated 19 December 2015. Appointment Of trustees New trustees are appointed by existing trustees and serve for minimum 2 years after which they may put themselves foThvard for rtrappointment. The Trust Deed provides for a minimum of 3 tru> tees. to a maximum of 12 trustees. with no more than 3 trustees due for re-appointment in any one year. At the annual trustee meetin85, the trustees agree the broad strategy and areas of actlvrty for the Charity, includir)g investment. reserves and risk management policies and performance. The day to day administration of the Charity is delegated to the Project Manager lin a voluntary capacity, paid on a project basisl. Trustee indurtion and tTrinin New trustees will be provided with.. l. A copy of the current version of this constitution: and 2. A copy of the CIO'S latest Trustee< Annual Report and statement of accounts.
DEUA DERBYSHIRE DAY ao Reference and administrative inforniation Charity Name: Delia Derbyshire Day CIO Charity Number.. 1164959 Trustees Dr David Butler Chair of Trustees Dr Jenna Ashton Mark Ayres Sa5hwati Sengupta Treasurer Project Manager Caro Churchill Principal Office % David Butler Martin Harris Centre University of Manchester Oxford Road Manchester M13 9PL Independent Examiners Community Accountancy Service Limited The Grange Pilgrim Drive Beswick Manchester MII 3TQ Bankers TSB Bank- online banking
DEUA DERBYSHIRE DAY CIO Trustees responsibilities in relation to the financial statements The charity trustees are responsible for preparing a trustees 'annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standard5 (United Kingdom Gen- erally Accepted Accounting Practicel- The law applicab to charities in England and Wales requires the charity trustees to prepare finan- cial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resour5, of the charity for that period. In preparing the financial statements, the trustees are required to= Selett suitable accounting principle5 and then apply them consistently- Observe the methods and prin¢iples in the applicable Charities SORP- Make judgments and estimates that are reasonable and prudent: State whether applicable accounting standards have been followed. subjett to any material departures that must be disclosed and explained in the financial statements: Prepare the financial statements on a going COnrn basis unless it is appropriate to pr sume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at ary time the financial position of the charity and to enable them to ensure that the fi- nancial statements comply with the Charities Act 201L the applicable Charities (Accounts and Re- ports) Regulations. and the provision of the Trust deed. They are also responsible for feguardIng the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on 7th January 2025 and signed on their behalf by= Dr Jenna Ashton Treasurer
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF DF.LIA DERBYSHIRE DAY CIO REGISTERED CHARITY1¥40. 1164959 I report on the accounts of the charity, for the y¢ar ended 5th April 2024 which are set out on pag¢s 9 to 18. Respective Responsibilities of Trustees and Examiner "I'he Charl s trusl¢¢5 ar¢ responsible for the pparatiOn of the accounts. The charity trustees Consider that an audil is not required forthis yw under section144(2) of the Charilies Act 2011 (th¢ 2011 Acl) and thai an independenl examination is needed. The charity is preparing accrued accounts and l am qualified io undertake the examination by being a qualified member of th¢ As%)cialion of Chartered certifi Accountan It is my r¢sponsibility to- Examine the accounts under section 145 of the 2011 Act: follow the proc¢dures laid down in the general Di[tionS given by the Charity Commission under section 145(5Kb) of the 2011 Act" and To state whether panicular matters have come to my attention. Basis of Independ¢nt Examiners Report My examination w&s carried out in accordance with the General Directions given by the ch(lty Commission. An cxamination includes a revievi'ofthe accounting records kept by the chatity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account& and seeking ¢xplanations from you as trust¢¢s con¢¢ming any such matiers. The procedures undertaken do not provide all the evidencc that would b¢ required in an audil. and consequently no opinion is givcn as to wthether the accounts present a'the and fair vievi ' and the report is limited to those matleTS Set out below. Independent Examiner's Statemen¢ In ci)nnection with my examination, no tnatter has com¢ to my attention: ( l) which giv¢s me reasonable cause to believe that in any materkal respect the requirements: to keep accounting records have in accordance with s¢¢tion 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and to comply with th¢ accounling requirements of the 2011 ACL have not b¢¢n met. or (2) to which. inmy opinion. attention should be drawn in order to enable aproper understsnding of the accounts to be reached. Av. AM King FCCA Dale.. 7, Janu&Uy 2025 Community Accountancy Service Ltd Th¢ Grange, Pilgrim Drive. Beswick, Manchester, Ml13TQ
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