REGISTERED CHARfiY FIUMBER: 1164957 REPORT OF THE TRUSTEES UNAUDrrED FINAI¥CIAL STATEMEr FOR THE YEAR ENDED 31 MARCH 2024 FOR DOVER AOCIATIoN Cto Mccabe Ford Williall Chartered Accountallts Charlton House Dour Streei tK)VER Kent cr16 IBL
DOVER cOur[Y ASgKtATION CIO CON'I'L.Nfi OF THE FITriAF*CIAL gfATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees I 3 Independent ExAmkn¢r's Report ststement of Financfial Aetivities B3]aDce She Not¢¥ to th¢ FiDan¢i#l Statements 7 to 10 Detailed Staiernent ofFinaTreial Aetiyities
DOVER COMMUN[ A&S(lATIoN CIO REPORT OF THE TRLsfEES FOR THE YEAR E.NDED 31 MARCH 21124 The trustees present their rert the ftnaDcihl sfatemeDts of the tharity for the yeJJ ended 31 Marth 2024. The trustees bave adopted the provisions of Accounting Reponing by Charities.. Statement of Recommended Prdctice applicable to charities preparing their aXts tti accordallce with theFiDancial Reportillg Stsndard applicable in the UK and Republi¢ of treland (FRS 102) (effective l January 2019). OWECTIVES AND ACTtVlTIES Objectives and aims The charitable objects aTe to benefft the residents of Dover and the neighbDurhood by bringtiig togetber the said resident4 local authoritics and other organtsauons in a coTnJkm effort *liwic¢ education and to provide a real andlor virtual environment in the interests of social welfar¢ for re¢reation leiswe lin occupation with the objective of improving the condiÈion% of life for the r¢sTd¢Dts. In the fiwtherance of these objectives the tnL%tees bave the power to establish or secure a wnllnunity centre and to maintain, manage or c(poperate any slatutory authority in the Jnaintenance and ement of such a centre for activitiS5 promotedby the cbarity. Publie ben¢fJt The trustees have had re to the Charity C0mi10 guidallce (snpublic FthefiL ACHIEVEMENT AND PKRFORMANCE Charitable aetiiities Dover Community Agsociation owns snd rnaintains the services and fabric of Biggin Hall which is Sed as a conTrDllUllty, cuItLual venue and WO space. Our workillg Per. Future FOudry, 3.tre the building a day.tO-dxy bls. We have continued to sw)port Future Foundry by Providing a grant. We acknowledge and applaud all the great WO Lisa ou1t0 Ihver Commutiity Association ffA) trustee and director of Future Foundry is doing in caryyiDg out obligatioL8 of IA througb tIVitieS that have thlly engaged Mrytb the local conllnuniry, cultural and youtb wups. tn 2023 Future Foundry be£ame an Arts Council Engd National Portfolio OrgallisatioJ] alld secured an award to de]iver their work from BiEgill Hall. Other fi]nding awards were secured from Colyer Ferguson ComEllunity TTUSL National Loltery ComrnuDity Fu]Ad aud the Art Fun(L Refurbislunent WOTk on the adja¢¢nt MaisoD Dieu (fowo Hall) the ¢loswe of the tadyiwell Car Park continues to affect the footfall and access around the Hall alld h&8 had an impact on bookings for public events. To improve Biggin Hall accessibility the fiont sw was remodelle& doorwa)s fiKed and disability ai(ts for tables we purchased. and more stable chaits were borrowe Gates have been added to the front and side of the building to iwve secwity aThl deter anti-so¢ial behai40w. Biggin Hall hosts a range of different and activities throughout wttk, with a varÉety of key Pllblic events througbout the year including the Dover Yollth Festival and ProcessithL Througb tbe Creative and Cultutal Acces5 PrOgratt free. subsidised olld tsrgeted activities are provid¢d to increase acctt5 and inclusion W5tknin uuderrepreseDted groups, to encourdge grass roots conMnuDity developmenL The Hall provides free Use to grass roots cr¢ative. CUltrnI, environmentsl and community groups and free use to FUtse Creative micro-cbter groups for their meeting% prLxlu¢tion activitie5 aud ¢vents. 19 creative alld enviri)nmental organisations involving over 3.700 participants haye regularly ed BiggD Hall t year as well as seven other organisatiolls from the charity. council, and coMrnlty sectOTS. deonstratIng the i1CSe impoTtatJce of B]1rA Ft&ll to the community. FINANCIAL REVIEW Reserve5 policy At the yvdr end tbere were total fimds of £239,808 (2023 - £240.209). Of these fonds £202,S50 (2023 - £202,086) were rea(lily availabl¢ in¢om¢ fvnds. Page I
REPORT OF THE TRISTEES R THE YEAR Ef4DED 31 MARCH 2024 FUTURE PLANS We continue to explore the otvothity of sourcing alditionai prerni tD meet expanding 4)¢ n¢¢d3. As this is a long-terni goal becausc of property cost InfiatiO it is becojning incrwill8ly unlikety tbat DCA .111 be able to utthrtake this alone. Bese of this, it is proposed w seek a safe. more Imtive illvestsllent (yportunity for our reserve fid8 which were earnwked for aproperty purcb&se. Plans are being forn]ulated to incre the offer of BiggtD Hall to the wider conllni]niry by pmviding new OPPOTtimtties for the matty 0p5 who use the hal]. (¥eatn]g space for wOLkshO meetings, quiel worki& event4 production and reltIOn. There are plans io improve the landscape sum)unding Biggin Hall through a garden design prnject to incorporate new platttfftg alld fillmiture Allg the makAtig skills of participattts frotll diff¢rent groups that use the Hall. srRUCTURE, GOVERNANCE AIW MANAGEMENr Governing document The charity is controlled by its constitution dated 21 Decanber 2015 and is acbaritsble TrKorporated Organisation. Recruitment and appointment of new trustees There should be no k&9 t1 3 and no more thall 7 elected tnttts. TrSte£S are appoiDt¢d by th¢ tOeMbe of the CIO. Risk management The trustees hive eornplied with their duty ttr identify and review the Tisks to wbich the dwity is exposed al to ejxsure appropriate controls are iTh place to provid£ re&sonable aS9]r againsi fralld and eOr. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity nll]llber 1164957 Principal address Redland Back Street Ringlvould DEAL Kent CT14 8HN Trustt¢s A M EIc4)cks N C HuTnphery-Smitb S Crowley J Nightingale L Oulto D Smet IDdependent Examiner Mr l D ptall FCA Mccabe Ford Williarns Chartered AcCoutat Charlton Hous¢ Dow Street DOVER Kent CT16 IBL Page 2
REPORT OFTHE TRuEE5 FOR THE YEAR ENDED 31 NLIRCH 21124 Approved by orderof th¢ board of tnth on. . . I signed on its behalf by.. AMEI ruste¢ Pag¢ 3
INDEPEf4DENf EXAMINER'S REPORT TO THE TRLTSTEES OF dep¢lldeDt ¢542er,$ report to th¢ trusteu of Dover Community knocialion CIO I report to the charity tnNees on my examinion of the xcounts of Dover Con]tnuDity Association CIO (the TDJst) for the Ye ended 31 March 2024. ResponsibAlities and basis of report As th¢ bhatity irnst¢es of tbe TnL%t you a r&%ponsibl¢ for the pr¢p4rntl( of the cOUDts in accordance with the r¢quir¢m¢nts of the Charities Act 2011 {the Act.). I report ID respect of my examioll of the Tn5 accouDts urrigl S10 145 of the A¢t and ifL canying out my a¥a]nation I have followed all applirable Directions given by the Cbarity Con]mi10n under Section 145(5Xb) of the ACL Independent e%amiDer's stste]nent I have completed my examination. I confirm that no llmterial matters have c4)m¢ to my aÉtsDtion in connection Fluth the examination giviD8 rne cause to be]Èeve that in ally material respect: accounting reciKth were not kept in respect of the Trust as requllrd by SKtAon 130 of the ACL. or the accoutLts do not accord with those Tecords. or the accounts do not mplY with the applicable Tequirements con¢¢Tning the fi)rnJ and content of accounts set out iL the Charities (Accounts and Reports) Regulations 28 Oth than any requirement that the accounts give a tNe alld fair vicw wbith is not a matt¢T cousidered as part of aD ]ndqdent eXamatiOn. I have no concerns and have come across no ot]w nllttas in comdion with the exam]llon to wbich atttntion 5bould be dramm in this report in order to enable A proper understanding ofthe accouthts to be reached. Mr l D Pascall FCA Mccabe Ford Williatns Chartered Accountallts Charlton House Dour Street DOVER Kent CT16 IBL Page 4
DOVER commu ASSOCIATION CIO STATEMENT OF FLNLNCIAL A(ThtTIES FOR THE YEAR EfqDED 31 MARCH 2024 2024 Total 2023 Totsl fimds fiujd Notes INCOME ENDOWMENTS FROM Charitable aetiviti&s Provision of facilitie5 at Biggin Hall 15.000 15.000 15,000 lllvesttllt incojne 3,491 3,491 817 Totsl 18,491 18,491 15,817 ENDITLryiE ON Charitablt aetivities Provision of facilities at Biggin Hall 18,892 18,892 14,643 P4ET INCOMEI(LXPENDrruRE) {401) (401) 1,174 RECONCILIATION OF FUTr4DS l otal fiuKi8 brougkni forwaTd 240209 240,209 239,035 TOTAL FUIIDS CARRtED FORWARD 239,808 239,808 240,209 The notes form part of these fuwiGial statenkents Page 5
DOVER COMhfUYITY A&SOCIATION CIO BALANCE SHEET 31 tKARCH 2024 2024 2023 FIXED ASSETS Tangible assets 37258 38,123 CURRENI ASSETS Debtors Cash at bank .702 202,168 2,196 201,210 203,870 203,406 CREDrroRS Amounts falling dlle within one y¢ar (1.320) (1,320) NET CURRENT ASSETS 202,550 202,086 TOTAL ASSETS LESS CURRENr 239.808 240,209 NET ASSETS 239,808 240,209 FiJf4DS Unrestricted fund5 io 239,808 240209 TOTAL FUNDS 239.808 240,209 The fmancial stateeThts were approved by the Board of TnLSte£s alld allthixised for i&sue on a>25. and were siglled on irs behalf by. AMEIC - Ttee The notes fom) part of tIe finallcial statments Pw6
I)OVER COMMiJNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 LWCH 2024 STATufoRY INFORMATION The Dover Colnmunity l#tIon CIO is a Charitable Incorpor thganisation registered in England. The charitys registered number, wirKipal address and nature of operatiOL% can l)e foulld ill the Report of the TLITStees. The presentiilion of the finallcial Statem is the Pound S¢¢rling (4. ACCOUNTING POLlCtLs Bas of preparing the fati] stgtemellts The firwcial 5tat¢uNIts of the charity. wljicb is a pub]ic benefft tity der FRS 102, have been prepjred É accordance with the Clwities SORP (FRS 102) 'Accouniing and Reporting by Chatities.. Statement of Recon]mended Practice applitable io tharities prcparing their accots in accordance with the Fitiancial Rci7n8 Standard applicable ill the Ll( and Republic of Ire]and (FRS 102) (effective l January 2019),. Financial Reporting Standard 102 The FIEla1 Reportillg Stsudard app]i¢able in the LX and Republic of tTeland' and the Cbariti¢s Act 2011. The financial statements have E*en prepared under th¢ historical cost onvention. The trustres consider that there are no malffial wicthatnties about the Charity's ability to continue as a going ooncern. The tharity ha5 taken advantage of the folloThiDg discloswe exemption in prewing these fjnancial statem¢nts, as pern]itted by FRS 102 The Financial Reporting Standard applicable in the UK and Rq)ublic of Ireland.: the requiTements of Section 7 Statement of Cash Flows. Income All income is recogntsed in the Statanent of Financial Activtties once the cbarty entiilement to the fimds, it is probable that the income will be received aud the amount can be measured reliably. Government graDts Grants for the pwp05e of giving it])tnth fioanclal SUpt with no reld costs are recognised as incornc when rcceivable. ExnditU Liabilities are recognised as expenditure a5 soon ag there is a legal or consttuctive obligation coll)nttlng the dwity to that expenditure, it is PTobablc that a trallsfrr of ecoDQllJiC benefits will be required in settlBment alld the amount of tbe obligation be reliably. Expenditwe is accounted for on an a[ualS basis aud b been classified under headings that wgate all cosi related io the category. Where eosts CèmLOt be directly attributed to particul8r headings they have been o]located to activities on a basis consistent the use of resources. Grants offered subject to conditions whicb have Th)t been met at the year end date are noted as a cotnmitment but not aCcnd &g expenditure. Tallgible red a55ets Depreciation is pTovided at th¢ followiDg rat¢s in order to write off each asset over its estimated useful life. Freehold property /• on cost Taxation The charity is exernpt from tax on its cltstitable Activities. Fmnd o¢counting Unrestricted fimds call be ed IA accordance with the charitable objectives at tbe discrEtioll of the trustees. Page 7 continued...
DOVER COMlU ASSOCIATION CIO NOTES TO THE FIYL ATr4CLIL STATEMENTS. conttllued FOR THE YEAR ENDED 31 IllARCH 2024 ACCOUNTING POLICIES- CODIiTtued Fund #ecounting Restricted fidS can onty be used for Wicular restric(ed pwposes thE obje£ts of the clwity. Restiictions arise when specified by the donor or when filltds are raised for particular tricted purpose5. Fllrtlter explanation of thenature and purpose of each find is included in the not&% to the financial statements. INVESTMENT 2024 2023 Dep)sit account interest 3,491 817 GRANTS PAYABLE 2024 2023 Provision of facilities at Biggllj Hall 15.¢M)O 15,000 The iotsl grallts paid to institutions duriDg the year follows: 2024 2023 Future Foundry CIC 15.000 15,000 TRusfEES' REMUNERATION AND BEI*SFirs There wett no IsteeS. remuneration or other benefits for the year ended 31 Marth 2024 nor for tbe year ended 31 March 2023. Trn5tee5' eipeDses During the year expens&q totalling £NIL12023 - £10) weAE paid to one trustee. TANGIBLE FIXED ASSE15 Freehold property COST At l Awil 2023 alld 31 March 2024 43,253 DEPRECIATION At l April 2023 ChargE foryear 5,130 865 At 31 March 2024 5,995 r4ET BOOK VALUE At 31 mCh 2024 37,258 At 31 March 2023 38,123 Page 8 continued...
DOVER COMMUNITY A&SOCIATION CIO NOTES TO THE FITriLNCIAL STATEMETriTS- conttllued FOR TKE YEAR EPIDED 31 TrIARCH 2024 DKBTOBS: Amourffs FALLING DIJE wrrHIN ONE YEAR 2024 2023 D¢btors PrepaynThts 220 1,482 841 1.355 1,702 2.196 CREDITORS: AMOLY(rs FALLING DIIE wrruiN ONE YEAR 2024 2023 Accrued expenses 1,320 lJ20 ANALYSIS OF fqET A&SETS BETWEEN FUTrIDS 2024 Totsl 2023 Totsl fimds Unrestricted Reslricto fund Fixed assets Current assets CuiTent liabilities 37258 203,870 (1.320) 37.258 203,870 (1,320) 38,123 203.406 {1,320) 239,808 239,8L18 240,209 10. MOVEMENT IN FUPIDS Net movement in funds At 31.3.24 At 1.4.23 Unrestrieted funds General 240209 (401) 239,808 TOTAL FtiNDS 240.209 (4011 239,808 Net movement in fimds, included iti the above are &s follows: Jncoming Resources expe1 Movement in fidS UnrLstrieted funds General fid 18.491 (18,892) (401) TOTAL FUNDS 18,491 {18,892) (401) Page 9 continued...
DOVER COMMUNITY ASSOCIATIO.N ao NOTES TO TE FINthCIAL STATEME.r<tS- continued FOR THE YEAR EfiDED 31 MARCH 2024 10. MOVEMENf IN FUNDS. contlnTr¢d Cotnparatives for movement in fuDds Net At 31.323 At 1.4.Z2 Unrestricted fullds General fund 239.035 1,174 240,209 239.035 1,174 240,209 Collyarativ¢ n0Vem¢llt ill funds. iDcluded in th¢ abov¢ ar¢ follows: Re50wces expended Movement in r1d5 UDre5tricted fllnd5 General fimd 15,817 (14,643} 1,174 TOTAL FUM)S 15.817 (14,643) 1,174 ii. RELATED PARTY DISCLOSURES L Oulton ts a paid diwtor of Fllkne FO CIC. the year tbe charity charged rent and utilitiEs totalling £16.177 (2093 - £16,386) to Future FouhY CIC. At the yeor eud £220 (2023 - £8411 was outstandin& Tlke charity also made a wt of £15:OIM) (2023 - £15.(MM)) to Future FO CIC. Page 10
DETAILED sfATE4qENf OF FLA'cIAL AcriVlEs FOR YEAR EYDED 31 MARCH 2024 2024 2023 INCOME AND ENDOWMENTS Investmellt llleon Deposit ¢0nt intrfest 3,491 817 Cbaritable acttvitie5 Rentreceivable 15,000 15,000 Total intoming resollre 18,491 15,817 EXPEf4DITifRE Charitable 8ctiTrrytie5 Rates and water Insurance Sunthi¢s Repairs n]aintenance Bank charges FKeeknold PTopety depreciation Grants to institutions 333 1.355 19 (65) 1236 29 (3,802) 60 865 15,000 l5.(M)O 17.632 13323 Support costs Covernanee costs Independellt eXaminS fee 1,260 1,320 Total resources expended 18,892 14,643 Net (expenditureyillcome (401) 1,174 This page does not foTm part of the stthtory ffflanciai statements Page 11