Trustees, Annual Report for the period Period start date Pefiod end date Y!ai September ' 2023 From 01 To'31 August 2024 Section A Reference and administration details Charity name Potten End Pre-school Association Other names charity is known by Registered charity number (if any) 1168430 Charity's prlnclpal address The June Farmery Building Water End Road, Potten End Berkhamsted, Hertfordshire Post¢ode HP4 2QW Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Offieè lif any) Name of person lor body) entiti toa olnt trustee ifan Steven Haydon Tam Gough Nykkol Phillips Sarah Dallon Treasurer Chair Pre School Manager 10 12 13 14 15 16 17 18 19 20 TAR March 2012 Document Cla55ification= Internal Use- Trusted Partie5
Section B Structure, governance and management Description of the charity's trusts Type of governing document Constitution How the charity is constituted Charitable Incorporated Organisation (CIO) Trustee selection methods Elected by Trustees at any time, or by Members at a General Meeting Additional governance issues {Optional Information) You may choose to include additional information, where relevant, about.. policies and ProdureS adopted for the induction and Iraining of trustees., the Gharity's organisational structure and any wider network with which the charity works., relationship with any related parties.. trustees, consideration of major risk5 and the system and procedures to manage them. NIA Section C Ob"ectives and activities The charity works for the public benefit having as its objects the development and education of children and young people in particular by.. 1. promoting their care and safety 2. promoting Iheir education and promoting parental involvement 3. promoting their health and wellbeing 4. providing setvices to support them and their familie5 and carers 5. providing servi$ to individuals holding membership of the CIO and 6. furthering the aims of the Pre-school Learning Alliance Summary of the objects ofthe charity set out in its governing document TAR Marth 2012 Document cla55ification.' Internal Use- Trusted Parties
The development and education of children and young people in particular by.. 1. promoting their care and safety 2. promoting their education and promoting parental involvement 3. promoting their health and wellbeing 4. providing services to support them and their families and carers 5. providing services to individuals holding membership of the CIO and 6. furthering the aims of Ihe Pre-school Learning Allian Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) In ¢onsidering these activities the trustees have had regard to the guidance issued by the charity commission on public benef Additional details of objectives and activtties (Optional information) NIA You may choose lo include further statements, where relevant, aboul". policy on grantmaking., policy programme related investment.. contribution made by volunteers. TAR March 2012 Document Classiflcation.. Internal Use- Trusted Partie5
Section D Achievements and performance Trustees of Potten End Pre-school Association Annual Report for the period 1st September 2023 to 31°, August 2024 This has been a challenging year for the Pre-school with increases in all rLtnning costs as inflation htt most areas of expenditure for the Pre-school. We had staff wage increases disproporti'onate lo HCC funding. The decision was tsken not lo pass these increased costs to parents in terms of private fees, to maintain our commitment lo affordable, high quality childcare. This has resulted in an operating loss this year. A grant application was rejected due lo stricter Council criteria and focus on large projects. Part of the ongoing problem for this period was the need for new Iruslees and those with active links lo the Pre-school lo improve parent engagement with the committee. This has now been successful and a new trustee committee will be taking the Pre-school forward after the AGM. Finances now look healthy going into the new academic year. I wanted to lake this opportunity on behalf of all trustees from the last 4 years to thank all of the staff al the Pre-school. You do a fantasti¢ job giving the children the best experience they could have corning into a childcarelschool setting. In particular, I want lo thank Kay and Sarah. Kay has been wonderful from the first day I mel her. looking for a Pre-school for my daughter. She has been the beating heart of the Pre-school for many yeais and I know my daughlerfs lime there, as with countless other children, wouldn't have been as special without her. Sarah has been a fantastic manager from the moment she started. When we We recruiting for a new manager at the start of our lime as Trustees. I couldn't believe how ILtcky we'd been when we found her. She couldn't have been a more perfect fit and every day she's been at the helm that's been completely evident. Managing the Pre-school comes with lots of challenges, some hidden and some obvious, yel the Pre-Sch(iol wouldn't be where il is today had it not been for having her in place. I finally want to thank all the trustees, past and present, for all your hard work. Il's not easy these days lo find time to step up and help rLtn a Pre-school, particulady with no education experience, bul these type of settings on5y exist with Iruslee volunteers. Thanks to Nykkol for her amazing fundraising efforts over the years, which have been vitsl lo the income eeded to keep the school running. Huge thanks to Steve as Treasurer a5 well. The Treasurer is the most important role in the Iruslee committee and the school couldn't have wished for a better Treasurer. There's no way I could have done my role without Steve being there and a large part of the future health of the Pre-school will be down to him for years to come. Tom Gou9h Committee Chalr Pre-school Manager's Report The school year has been a busy one and changes lo our staff team are a positive step forwards after our difficulties with recruiting Staff. Helen Rowe joined us in July 2nd Dawn Hopps stsrted with us in Seplernber. Both are keen lo learn and gel to know the children as well as our families and hopefully strengthen our staff team. We have seen 18 new children and families join us over the school year as well as preparing our Uppers children for their transition to school. Funds have been light and the team have understood the need to use what we have and keep costs to a minimum regarding, re50urce5, craft items elc. It has been a challenge bul essential in the running of the school. The team have been looking at fundraising as well as other means such as available grants to help support further. Something discussed with ¢ommittee to look into also for us. We had a particular tough December with several staff off due to Covid which impacted plans and arrangemenls. This resulted in asking parents lo reduce numbers where possible lo help us remain open before the Christmas break. Families were understanding and supportive and the remaining staff team did an excellent job in keeping things going as normally as possible. Changes to funding have seen an increased interest in children who will have just tufned years wanting to join Lts from next autumn. We forecast that autumn term will be bijsier than we have seen for quite some lime. This meant we had lo plan ahead and look at our way of working overall in preparation. We will see the outcome next year. TAR March 2012 Document Classification.. Internal U5e- Trusted Parties
We had our Ofsted inspection over the summer. The inspection went well and we achieved a Good. The team were disappointed to not receive Outstanding, something we would hope for with the way the school is run and the learning opportunities, but overall we were happy with the outcome. We continue to offer a wonderful learning environment and only hope this can develop further into next year with the involvement of new families and committee members joining the team. Sarah Dalton Pre-school Manager Section E Financial review Brief statement of the charity's policy on reserves The charity keeps sufficient reserves to fund the orderly closure of the Pre-school in the event ils ongoing operation aSeS to remain financially viable. Details of any funds materially in deficit NIA. Treasurers Report For the period 1st September 2023_ 31st August 2024 The Pre-school has a Main fund which is used for collection of fees and lo pay salaries and ongoing running cost5., and a Deposit fund which holds all surplus cash which is reviewed regularly with transfers made in and out of the main fund to ensure sufficient funds are available for day to day operations. Interest is earned on the deposit fund. Main Fund For the year ending 31 Altgust 2024 the Main fund opened with a balance of £10,595 and closing balance of £4,762, this represents a net reduction in funds of £5.833.. £9,525 was transferred in from the Deposit account during the year to cover operating costs Deposlt Fund For the year ending 31 August 2024 the Deposit fund opened with a balance of £53,190 and decreased by £10.246 in year which includes £9,525 was transferred to the main account during the year. The Deposit account closed with a balance of £42.944 Petty Cash Petty cah opening balance was £311 and ¢losed with £222 representing a reduction in funds of £89 Overall Financial performan¢¢ The Pre School Children numbers for the ftnal term increased from 29 in prior year to 32 this year, the number of weekty sessions being provided in the final lem of the year decreased from 195 to 192. However the number of childreri and sessions in Autumn and spring terms were significantly down on prior year. Fee income overall wa5 £109,550. compared lo £117,169 for the prior representing an decrease of £7,619. The reduced income was down to much lower intake in Autumn and Spring terms which was partly recoupSed with increases in funding TAR March 2012 Dc>cument cla55ification.' Internal Use- Trusted Parties
rates and price increases applied lo piivale fees. Fund raisi8ng income was £1.919 in the year down £1,698 on prior year In¢ome of £3,617, This in part was again down to lower number of children in the setting during the year. Total income was £113,116, compared lo £121,497 in prior year, represents a decrease of £8,381 in yea¥. Vve were impacted by the National Living Wage increases in year1g0/0), Staffing levels were the same as prior year. Some savings were made with staffing hours during the year, With the lower cohort unpaid leave for staff occurred during the year resulting in some savings. All of these factors resulted ir¢ increased sa18ry costs for the year, Staff costs for the year were £111,692. compared to £102,109 for the prior year, an increase of £9,583. Total expenditure was £129,284 compared lo £118,283 for the prior year, an Increase of £11,001. Expenditure this year did include £2,850 of costs lo replace the fencing. 11 was agreed lo keep other project expenditure lo a minimum due to Ihe18ck of grant support as well as the financial pressures incurred again for continuing high inflation. The inflationary pressures on costs and low intake al the start of the year could not be offset by rate increases and resulted in a deficit for the year of £16. 168 which was lower than the budgeted expected loss of £21,942 The intake for FY25 is much stronger with 32 registered children at the start of the term and 193 weekly sessioTIS provisioned. The budget for FY25 shows a small surplus incomè for the year of £771. The Independent examination of our accounts have been approved and signed by Streets Chartered Accountants . Steven Haydon Treasurer Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the Charity's trustees Signaturels) Full namels) Position (e.g•> Secretaryi Chair, etc) Tom Gough Steve Haydon Chair Treasurer TAR March 2012 Document Classification.. Inteinal Use- Trusted Parties
Date 16101125 TAR March 2012 Oocument Classification.. Internal Use- Trusted Parties
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of Potten End PTe School Association On accounts for the year onded 31 August 2024 Charlty no {If any) 1164830 Set out on pages I report lo the Iruslees on my examination of the acwunls of the above harily Ilhe Trust I for the year ended 3110812024. Responsibllitles and As the charity trustees of the Trust, you are re$ponsSble for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 {'Ihe Acr). l Teport in respect of my examinatson of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. I have completed my examination. I confirm that no m81erial matters have corne lo my attention (other than that disdosed below'l in connection wlth the examination which gives me cause to belleve that in, any material respect.. accounting records were Th)t kept in accordance with section 130 of the Act OT the accounts do not acccKd with the aGcounling records Independent exarninerfs slatement I have no concerns and have corne across no other mallers in connectKJn with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delefe the words in the brackets rfthey do not apply- Date.. 1611212024 Slgned: Name: Alan Endersby Relevant professional quallficatlonlsl or body (If any): FCA Address: Streets S J Males Limited, B88epoinl Business & Innovation Centre. 110 Butterfield. Luton LU2 8DL IER October 2018
Section B Di$cl0sure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance lor examiners). None. Glve here brfgf details of any Items that the •xaminer wishes to dlsclose. IER October 2018
CHARITY COMMISSION FOR ENGLAND AND WALE5 Potten End Preschool Recei ts and ments accounts CC16a For the period from 01st September 2023 31st August 2024 To Section A Receipts and payments Maln fund Deposit fund Petty cash to the nèarp$t£ rotal funds Last year to the neare5t£ to the nearest to the Trearest£ to the nearest £ A1 Rèce Fee Income Donation5 Granis Fuqdraisino Incorne nifomi Income Other Income 109.S50 598 109.$50 598 If7,189 62 455 202 1,464 t,919 384 665 113,116 3,617 300 349 121,497 102 665 2,129 110,685 102 sset an see table . Investment sa è$, 110.865 102 113,116 121.497 A3Pa ment5 Insurance & Subscripbon5 Unifomi Expenditure Consumabie51Station8rylCleaning Buildings and garden fflainlenance Rent ¥nd rates Ind council tsx Payroll and pollcy seTvice$ Staff co515 siaff Ir8ining T61ephone and intsrnet Electricity and wa( rates Fndraill9 CQ515 Other expenses J,150 3.150 3SS 3,390 1,4Z2 1,05B 590 102,109 187 1.307 2.789 1.177 1.231 118.283 3.775 627 656 667 111,692 3.799 3,483 656 667 111,692 881 1,199 2,711 84 962 129,284 2.8SO 1.199 2,711 53 962 126.373 31 Sub total 2,650 61 A4e ment urthasès ete Buildinu. office & $ubdiesworft Sub total 126,373 2,850 61 129,284 If8,283 Net of receipts/(payments) AS Transfeis between funds A6 Cash funds last year end Cash funds this year end 15,488 9,65S 95 4,762 721 9,525 53,199 42,944 41 130 311 16,168 3,214 222 47.928 64.096 Section B Statement of assets and liabilities at the end of the period Main fund to ttèarOSt E Soclal fund Pettv cash to nearost £ to nearest £ 61 Cash funds Cuffeni Ac¢ouni 4,762 s3ngs account Cash in Hand 42.944 222 Total cash funds 4,762 42.944 222 rel>ts&nd pasrymeN5 sccounl(s11 CCKX R1 attounts ISSI Docurnent cla55ification.- Irsternal Use- Trusied Partie5 1410112025