Trustees, Annual Report for the period
Period start date
Pefiod end date
Y!ai
September ' 2023
From
01
To'31
August
2024
Section A
Reference and administration details
Charity name
Potten End Pre-school Association
Other names charity is known by
Registered charity number (if any)
1168430
Charity's prlnclpal address
The June Farmery Building
Water End Road, Potten End
Berkhamsted, Hertfordshire
Post¢ode
HP4 2QW
Names of the charity trustees who manage the charity
Dates acted if not for whole
ear
Trustee name
Offieè lif any)
Name of person lor body) entiti
toa
olnt trustee
ifan
Steven Haydon
Tam Gough
Nykkol Phillips
Sarah Dallon
Treasurer
Chair
Pre School
Manager
10
12
13
14
15
16
17
18
19
20
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Section B
Structure, governance and management
Description of the charity's trusts
Type of governing document
Constitution
How the charity is constituted
Charitable Incorporated Organisation (CIO)
Trustee selection methods
Elected by Trustees at any time, or by Members at a General Meeting
Additional governance issues {Optional Information)
You may choose to include
additional information, where
relevant, about..
policies and Pro￿dureS
adopted for the induction and
Iraining of trustees.,
the Gharity's organisational
structure and any wider
network with which the charity
works.,
relationship with any related
parties..
trustees, consideration of
major risk5 and the system
and procedures to manage
them.
NIA
Section C
Ob"ectives and activities
The charity works for the public benefit having as its objects the
development and education of children and young people in particular by..
1. promoting their care and safety
2. promoting Iheir education and promoting parental involvement
3. promoting their health and wellbeing
4. providing setvices to support them and their familie5 and carers
5. providing servi￿$ to individuals holding membership of the CIO
and
6. furthering the aims of the Pre-school Learning Alliance
Summary of the objects ofthe
charity set out in its
governing document
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The development and education of children and young people in
particular by..
1. promoting their care and safety
2. promoting their education and promoting parental involvement
3. promoting their health and wellbeing
4. providing services to support them and their families and carers
5. providing services to individuals holding membership of the CIO
and
6. furthering the aims of Ihe Pre-school Learning Allian
Summary ofthe main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
In ¢onsidering these activities the trustees have had regard to the
guidance issued by the charity commission on public benef
Additional details of objectives and activtties (Optional information)
NIA
You may choose lo include
further statements, where
relevant, aboul".
policy on grantmaking.,
policy programme related
investment..
contribution made by
volunteers.
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March 2012
Document Classiflcation.. Internal Use- Trusted Partie5

Section D
Achievements and performance
Trustees of Potten End Pre-school Association Annual Report for the period
1st September 2023 to 31°, August 2024
This has been a challenging year for the Pre-school with increases in all rLtnning costs as inflation htt most areas of
expenditure for the Pre-school.
We had staff wage increases disproporti'onate lo HCC funding. The decision was tsken not lo pass these increased costs
to parents in terms of private fees, to maintain our commitment lo affordable, high quality childcare. This has resulted in
an operating loss this year.
A grant application was rejected due lo stricter Council criteria and focus on large projects. Part of the ongoing problem
for this period was the need for new Iruslees and those with active links lo the Pre-school lo improve parent engagement
with the committee. This has now been successful and a new trustee committee will be taking the Pre-school forward
after the AGM. Finances now look healthy going into the new academic year.
I wanted to lake this opportunity on behalf of all trustees from the last 4 years to thank all of the staff al the Pre-school.
You do a fantasti¢ job giving the children the best experience they could have corning into a childcarelschool setting. In
particular, I want lo thank Kay and Sarah. Kay has been wonderful from the first day I mel her. looking for a Pre-school
for my daughter. She has been the beating heart of the Pre-school for many yeais and I know my daughlerfs lime there,
as with countless other children, wouldn't have been as special without her.
Sarah has been a fantastic manager from the moment she started. When we We￿ recruiting for a new manager at the
start of our lime as Trustees. I couldn't believe how ILtcky we'd been when we found her. She couldn't have been a more
perfect fit and every day she's been at the helm that's been completely evident. Managing the Pre-school comes with lots
of challenges, some hidden and some obvious, yel the Pre-Sch(iol wouldn't be where il is today had it not been for having
her in place.
I finally want to thank all the trustees, past and present, for all your hard work. Il's not easy these days lo find time to step
up and help rLtn a Pre-school, particulady with no education experience, bul these type of settings on5y exist with Iruslee
volunteers. Thanks to Nykkol for her amazing fundraising efforts over the years, which have been vitsl lo the income
eeded to keep the school running. Huge thanks to Steve as Treasurer a5 well. The Treasurer is the most important role
in the Iruslee committee and the school couldn't have wished for a better Treasurer. There's no way I could have done
my role without Steve being there and a large part of the future health of the Pre-school will be down to him for years to
come.
Tom Gou9h
Committee Chalr
Pre-school Manager's Report
The school year has been a busy one and changes lo our staff team are a positive step forwards after our difficulties with
recruiting Staff. Helen Rowe joined us in July 2nd Dawn Hopps stsrted with us in Seplernber. Both are keen lo learn and
gel to know the children as well as our families and hopefully strengthen our staff team.
We have seen 18 new children and families join us over the school year as well as preparing our Uppers children for their
transition to school.
Funds have been light and the team have understood the need to use what we have and keep costs to a minimum
regarding, re50urce5, craft items elc. It has been a challenge bul essential in the running of the school. The team have
been looking at fundraising as well as other means such as available grants to help support further. Something discussed
with ¢ommittee to look into also for us.
We had a particular tough December with several staff off due to Covid which impacted plans and arrangemenls. This
resulted in asking parents lo reduce numbers where possible lo help us remain open before the Christmas break.
Families were understanding and supportive and the remaining staff team did an excellent job in keeping things going as
normally as possible.
Changes to funding have seen an increased interest in children who will have just tufned years wanting to join Lts
from next autumn. We forecast that autumn term will be bijsier than we have seen for quite some lime. This meant we
had lo plan ahead and look at our way of working overall in preparation. We will see the outcome next year.
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We had our Ofsted inspection over the summer. The inspection went well and we achieved a Good. The team were
disappointed to not receive Outstanding, something we would hope for with the way the school is run and the learning
opportunities, but overall we were happy with the outcome.
We continue to offer a wonderful learning environment and only hope this can develop further into next year with the
involvement of new families and committee members joining the team.
Sarah Dalton
Pre-school Manager
Section E
Financial review
Brief statement of the
charity's policy on reserves
The charity keeps sufficient reserves to fund the orderly closure of the
Pre-school in the event ils ongoing operation ￿aSeS to remain financially
viable.
Details of any funds materially
in deficit
NIA.
Treasurers Report
For the period 1st September 2023_ 31st August 2024
The Pre-school has
a Main fund which is used for collection of fees and lo pay salaries and ongoing running cost5., and
a Deposit fund which holds all surplus cash which is reviewed regularly with transfers made in and out of the
main fund to ensure sufficient funds are available for day to day operations. Interest is earned on the deposit
fund.
Main Fund
For the year ending 31 Altgust 2024 the Main fund opened with a balance of £10,595 and closing balance of £4,762, this
represents a net reduction in funds of £5.833..
£9,525 was transferred in from the Deposit account during the year to cover operating costs
Deposlt Fund
For the year ending 31 August 2024 the Deposit fund opened with a balance of £53,190 and decreased by £10.246 in
year which includes £9,525 was transferred to the main account during the year.
The Deposit account closed with a balance of £42.944
Petty Cash
Petty cah opening balance was £311 and ¢losed with £222 representing a reduction in funds of £89
Overall Financial performan¢¢
The Pre School Children numbers for the ftnal term increased from 29 in prior year to 32 this year, the number of weekty
sessions being provided in the final lem of the year decreased from 195 to 192. However the number of childreri and
sessions in Autumn and spring terms were significantly down on prior year.
Fee income overall wa5 £109,550. compared lo £117,169 for the prior representing an decrease of £7,619. The reduced
income was down to much lower intake in Autumn and Spring terms which was partly recoupSed with increases in funding
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rates and price increases applied lo piivale fees. Fund raisi8ng income was £1.919 in the year down £1,698 on prior
year In¢ome of £3,617, This in part was again down to lower number of children in the setting during the year. Total
income was £113,116, compared lo £121,497 in prior year, represents a decrease of £8,381 in yea¥.
Vve were impacted by the National Living Wage increases in year1g0/0), Staffing levels were the same as prior year.
Some savings were made with staffing hours during the year, With the lower cohort unpaid leave for staff occurred during
the year resulting in some savings. All of these factors resulted ir¢ increased sa18ry costs for the year, Staff costs for the
year were £111,692. compared to £102,109 for the prior year, an increase of £9,583.
Total expenditure was £129,284 compared lo £118,283 for the prior year, an Increase of £11,001. Expenditure this year
did include £2,850 of costs lo replace the fencing. 11 was agreed lo keep other project expenditure lo a minimum due to
Ihe18ck of grant support as well as the financial pressures incurred again for continuing high inflation.
The inflationary pressures on costs and low intake al the start of the year could not be offset by rate increases and
resulted in a deficit for the year of £16. 168 which was lower than the budgeted expected loss of £21,942
The intake for FY25 is much stronger with 32 registered children at the start of the term and 193 weekly sessioTIS
provisioned. The budget for FY25 shows a small surplus incomè for the year of £771.
The Independent examination of our accounts have been approved and signed by Streets Chartered Accountants .
Steven Haydon
Treasurer
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the Charity's trustees
Signaturels)
Full namels)
Position (e.g•> Secretaryi Chair,
etc)
Tom Gough
Steve Haydon
Chair
Treasurer
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Document Classification.. Inteinal Use- Trusted Parties

Date
16101125
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Oocument Classification.. Internal Use- Trusted Parties

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Sectlon A
Independent Examiner's Report
Report to the trusteesl
members of
Potten End PTe School Association
On accounts for the year
onded
31 August 2024
Charlty no
{If any)
1164830
Set out on pages
I report lo the Iruslees on my examination of the acwunls of the above
harily Ilhe Trust I for the year ended 3110812024.
Responsibllitles and As the charity trustees of the Trust, you are re$ponsSble for the preparation
basls of report of the accounts in accordance with the requirements of the Charities Act
2011 {'Ihe Acr).
l Teport in respect of my examinatson of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed the applicable Directions given by the Charity Commission
under section 145{5)Ibl of the Act.
I have completed my examination. I confirm that no m81erial matters have
corne lo my attention (other than that disdosed below'l in connection wlth
the examination which gives me cause to belleve that in, any material
respect..
accounting records were Th)t kept in accordance with section 130 of
the Act OT
the accounts do not acccKd with the aGcounling records
Independent
exarninerfs slatement
I have no concerns and have corne across no other mallers in connectKJn
with the examination lo which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
. Please delefe the words in the brackets rfthey do not apply-
Date..
1611212024
Slgned:
Name:
Alan Endersby
Relevant professional
quallficatlonlsl or body
(If any):
FCA
Address:
Streets S J Males Limited, B88epoinl Business & Innovation Centre.
110 Butterfield. Luton LU2 8DL
IER
October 2018

Section B
Di$cl0sure
Only complete if the examiner needs lo highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance lor
examiners).
None.
Glve here brfgf details of
any Items that the
•xaminer wishes to
dlsclose.
IER
October 2018

CHARITY COMMISSION
FOR ENGLAND AND WALE5
Potten End Preschool
Recei
ts and
ments accounts
CC16a
For the period
from
01st September
2023
31st August
2024
To
Section A Receipts and payments
Maln fund
Deposit fund
Petty cash
to the nèarp$t£
rotal funds
Last year
to the neare5t£
to the nearest
to the Trearest£
to the nearest £
A1 Rèce
Fee Income
Donation5
Granis
Fuqdraisino Incorne
nifomi Income
Other Income
109.S50
598
109.$50
598
If7,189
62
455
202
1,464
t,919
384
665
113,116
3,617
300
349
121,497
102
665
2,129
110,685
102
sset an
see table .
Investment sa
è$,
110.865
102
113,116
121.497
A3Pa
ment5
Insurance & Subscripbon5
Unifomi Expenditure
Consumabie51Station8rylCleaning
Buildings and garden fflainlenance
Rent ¥nd rates Ind council tsx
Payroll and pollcy seTvice$
Staff co515
siaff Ir8ining
T61ephone and intsrnet
Electricity and wa￿( rates
F￿ndrai￿ll9 CQ515
Other expenses
J,150
3.150
3SS
3,390
1,4Z2
1,05B
590
102,109
187
1.307
2.789
1.177
1.231
118.283
3.775
627
656
667
111,692
3.799
3,483
656
667
111,692
881
1,199
2,711
84
962
129,284
2.8SO
1.199
2,711
53
962
126.373
31
Sub total
2,650
61
A4e
ment
urthasès ete
Buildinu. office & $ub*diesworft
Sub total
126,373
2,850
61
129,284
If8,283
Net of receipts/(payments)
AS Transfeis between funds
A6 Cash funds last year end
Cash funds this year end
15,488
9,65S
95
4,762
721
9,525
53,199
42,944
41
130
311
16,168
3,214
222
47.928
64.096
Section B Statement of assets and liabilities at the end of the period
Main fund
to ttèarOSt E
Soclal fund
Pettv cash
to nearost £
to nearest £
61 Cash funds
Cuffeni Ac¢ouni
4,762
s3￿ngs account
Cash in Hand
42.944
222
Total cash funds
4,762
42.944
222
re*l>ts&nd pasrymeN5
sccounl(s11
CCKX R1 attounts ISSI
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