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2025-12-31-accounts

The Old Woking Community Centre

2026 Reports for the Annual General Meeting & the Charities Commission for the Financial year of: 1[st] January 2025 to 31[st ] December 2025

Chairperson’s Report --- from Mrs Sandra Hay (Chairperson & Trustee)

Secretary’s Report --- from Mrs Tracey Nunn (Secretary, Centre Manager and Trustee)

1

Treasurer’s presentation of the accounts for the financial year 1[st] January 2025 to 31[st] December 2025 --- from Mr Ian Hay (Treasurer and Trustee) --- below on Pages 3 to 5

2

OWCC annual income and expenditure for the financial year of 2025

(Explanatory notes for numbers below) (Explanatory notes for numbers below) FYI
Notes
Incomings		 Incomings percentages
1 Hall hire income & deposits £97,644.80
69
2 Donations from other organisations £550.00
<1%
3 Reimbursements £22,381.18
16
4 Repayments from court case £700.00
<1%
5 Grants £20,000.00
14
Total incomings £141,275.98
Outgoings Outgoings percentages
6 Wages & Payroll £6,232.50
5
7 Site management £1,300.00
<1%
8 Electricity £29,260.43
21
Water & Sewage £1,280.17
<1%
9 Cleaning & locking up £28,467.75
21
Any Cleaning supplies £552.59
<1%
PHS (hygiene products & services) £1,754.33
1
Grundon Waste & Recycling £2,869.07
2
10 Security & Fire (OHMS) £6,279.00
5
BT Phone & Internet/Computer £1,964.90
1
11 Music & Hall Licences £817.03
<1%
Insurance £12,658.89
9
Ground Rent to Woking Borough Council £47.24
<1%
Bank Charges £102.00
<1%
12 Petty Cash £2,180.33
2
13 Office or Centre Equipment £27,127.90
20
14 Office Expenses £265.00
<1%
15 ALL Maintenance/Repairs £7,683.51
6
Window Cleaning £186.00
<1%
16 Annual Audit & Charities Commission reports £250.00
<1%
17 AGM Costs £131.52
<1%
18 Legal £198.28
<1%
19 Advertising / Open Day events £17.14
<1%
Returned deposits from Hall hire £5,145.00
4
20 Any others £540.25
<1%
Total outgoings £137,310.83
Incomings versus Outgoings +£3,965.15
Current Account totals
January 1st 2025 bank statement balance: £8,363.48
December 31st 2025 bank statement balance £8,327.83
Savings Account totals
1stJanuary 2025 bank statement balance: £6,113.94
31stDecember 2025 bank statement balance £10,189.27
Savings account interest +£74.53

3

Total in Bank 1[st] January 2025 bank statement balance:

£14,477.42 £18,517.10 + £4,039.68

31[st] December 2025 bank statement balance

Total surplus/ ~~deficit~~

---- Incoming moneys additional explanatory notes:

---- Outgoing moneys additional explanatory notes:

4

Independent Examiner's Report for the accounts for the

Old Woking Community Centre for the financial year 2025

I am reporting on the accounts of the Old Woking Community Centre (hereafter known as “OWCC”) for the financial year between 1[st] January 2025 and 31[st] December 2025, which are set out on the attached pages

The accounts have been presented by Mr Ian Hay (Treasurer and Trustee of the OWCC) and have been agreed to by a meeting of the Trustees

Signed: Name:
Ian Hay
Treasurer & Trustee		 Date:
February 1st2026

Respective responsibilities of said members and examiner

Basis of independent examiner's report

Independent examiner's statement

Signed: Name: Elizabeth Pullen Address: Whitefriars, Tilford Road, Farnham, GU10 2DF

Date: 09-04-2026

To view previous years accounts, please click on: https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/5067646/accounts-and-annualreturns

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Trustees of the Old Woking Community Centre

(hereafter known as the OWCC)

Annual Report for the Charities Commission for the

Financial Year: 1[st] January 2025 to 31[st] December 2025

(a) Objectives and Activities

1. Summary of the purposes
of the charity as set out
in its governing
document		 •The charity’s objectives are the provision of facilities to advance
education, for recreation and for other leisure-time occupation in the
interests of social welfare with the objective of improving the
conditions of life for the inhabitants of the Hoe Valley Ward of
Woking Borough Council (hereafter called the Area of Benefit)
•To maintain and manage Old Woking and District Community Centre
for the benefit of residents of the Area of Benefit
•To promote community development and the advancement of the
voluntary sector within the Area of Benefit for the benefit of its
residents
2. Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular the activities,
projects or services
identified in the accounts		 •The use of the halls for hire for social activities for the local residents
that are approved by the Trustees (clubs, societies, groups, dance,
religious meetings of any faith, birthday parties…) and meet the
purposes of the charity as written in Section 1
•The use of the halls for hire for educational activities for the local
residents that are approved by the Trustees (cubs, scouts, a Russian
language school, an Arabic school, dance groups, martial arts,
children’s nursery and other child related activities ….) and meet the
purposes of the charity as written in Section 1
•The use of the halls for no hire or reward for the activities for the
local residents that are approved by the Trustees (eg committee
meetings held on behalf of other local charities) and meet the
purposes of the charity as written in Section 1
•The use of some of the halls for Woking College’s performing arts
department for no hire or reward because of their contribution to the
refurbishment costs. Woking College now has a 125-year lease to
these halls
3. Statement confirming
whether the Trustees
have had regard to the
guidance issued by the
Charity
Commission on public
benefit		 The Trustees have paid due regard to guidance issued by the Charities
Commission in deciding what activities the charity should undertake
4. Policy on grant making The OWCC may make grants to other charities or organisations. However,
these are always in accordance with the purposes of the charity as set out
in its governing document
Details of any grants are set out in the annual accounts and are detailed
at the AGM
No grants or donations were made to any other organisation during this
financialyear

6

5. Contribution made by
volunteers		 Occasional small financial donations have been given to the OWCC by
users and volunteers
However, the greatest contribution made by the volunteers is their time,
energy, enthusiasm and good-heartedness
For example:
•All the Trustees are volunteers with one exception --- the Office
Manager (who is also the secretary to the Board of Trustees and a
Trustee herself) does now receive a small remittance of £500 a
month which is declared to the HMRC
•The other office management team are all volunteers
•Many of the evening activities are run by volunteers
•Much of the day-to-day responsibilities and maintenance of various
kinds are undertaken by Trustees and other volunteers
Without the time, energy, enthusiasm and good-heartedness so freely
given by our Trustees and other volunteers, the OWCC would not be able
to exist as it does now
6. Other information The OWCC now has:
•an internal floor area (within its seven halls, four small music rooms,
three office spaces and an artificial turf outdoor space) of about 720
square metres
and
•32 abled car parking spaces
•three accessible car parking spaces
•three abled car parking spaces with electrical hook-ups
•one accessible car parking spaces with electrical hook up
and
•two sets of male, female and accessible toilets
and
•three accessible external doors with ramps and doors wide enough
for wheelchair access
and
•four dedicated fire exits with crash bars as well as two further
entrances/exits for use by all users
All in all, the OWCC is one of the largest and one of the least expensive
communitycentres in the whole of Surrey

7

(b) Achievements and Performance

7. Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole		 Please refer to Section 2.
It is fair to say that without the availability of the halls that we have at our
disposal for the use by our local residents, many of these meetings and
activities would not be able to go ahead as planned as:
•Our hall hire rates are amongst the lowest in the area so local groups
would have to pay more elsewhere and would then, possibly, have to
charge their members more
•Other local halls may not have the capacity that we have and these
local groups may find it difficult to find alternative venues
8. Other As stated before in Section 1, we are part of the local community and we
aim to helpthe local communityin everywaythat we can

(c) Financial Review

9. Review of the charity’s
financial position at the
end of the period		 Please refer to the detailed accounts given above on pages 3 to 5
10. Statement explaining
the policy for holding
reserves stating why
they are held		 •It is the Trustees’ view that the reserves should provide the charity
with adequate financial stability and the means for it to meet its
charitable objectives for the foreseeable future. There was no formal
reserves policy prior to 2012 as reserves had been run down to an
inadequate level
•The Trustees propose to rebuild the charity’s reserves to a level which
is at least equivalent to three months operational expenditure
currently in the region of about £25,000
•The management committee regularly reviews the amount of reserves
required to ensure that they are adequate to fulfil the charity’s
continuing obligations on a bi-monthly basis at their meeting
11. Amount of reserves held Based on Section 10 and the fact the building has had a £3 million plus
refurbishment, it is anticipated that the need for funds for major repairs
and replacements is a minimal risk at the current time. Currently, reserves
now exceed £10,000
12. Details of fund materially
in deficit or in surplus for
the financialyear		 The summary of the accounts (on pages 3 to 5) show details of the
surplus for the last financial year
13. Explanation of any
uncertainties about the
charity continuing as a
going concern		 •The Trustees do not have any uncertainties as to the OWCC
continuing as a going concern
•The Trustees review the hall hire charges on an annual basis and,
where appropriate, raise these charges
•The Trustees actively seek grants and other funding opportunities
when needed for new projects
•The Treasurer provides detailed financial reports every month and at
every bi-monthly Trustees’ meeting for scrutiny and discussion. These
reports are scrutinised and commented upon by the Trustees
14. The charity’s principal
sources of funds
(including any
fundraising)		 The vast majority of income comes from the hire of our halls and we do,
when necessary, apply for grants for large repairs and replacement of
items

8

15. A description of the
principal risks facing the
charity		 •The increased maintenance costs of this building which was opened in
1961 but extensively refurbished in 2023
•The rising costs of running such a large building in terms of all utilities
and cleaning costs
•Vandalism
•The diminishing number of people willing to be volunteers
•The absence of “staff” on site in afternoons and evenings
16. Other The independent examination of the accounts for the financial year was
carried out in accordance with the general directions given by the
Charities Commission and HMRC
Please see the signed examination of the accounts review on page 4

(d) Structure, Governance and Management

17. Type of governing
document (trust deed,
royal charter)		 Constitution --- as can be found on our website at:
https://www.oldwokingcommunitycentre.co.uk/all-about-us/our-
constitution/
18. How is the charity
constituted? (e.g. CIO)		 Charitable Incorporated Organisation (CIO)
19. Trustee selection
methods including details
of any constitutional
provisions e.g.
election to post or name
of any person or body
entitled to appoint one or
more
Trustees		 Elected at the AGM (which is open to all local residents) as detailed within
the Constitution
20. Policies and procedures
adopted for the induction
and training of Trustees		 •The Office Manager(s) will introduce new Trustees to the position and
a different current Trustee provides new Trustees with Charity
Commission documents on responsibilities of Trustees as well as
answering any queries new Trustees have
•It is felt that the number of seven to ten Trustees is sufficient to
maintain and further the objectives of the OWCC. However, all/any
volunteers to become either Trustees or friends/volunteers of the
OWCC are always welcome subject to the usual DBS checks and
suitabilityinterviews
21. The charity’s
organisational structure
and any wider network
with which the charity
works		 The OWCC is structured as such:
 We have a management committee of volunteer Trustees (with up to
12 allowed) including Chair, Treasurer and Secretary, as well as a
maximum of five other Trustees who all help with the running of the
centre
 We employ Mrs Nunn our secretary as office manager.
•All Trustees attend the regular bi-monthly Trustee meetings and
advise on issues then and in between if required
•All Trustees receive a monthly financial statement together with
comments, issues and spending plans for the following month(s)
•All Trustees feel a keen responsibility for the OWCC and will, often,
meet and act accordingly

9

22. Relationship with any
related parties		 There are no official relationships except with Woking College. However,
we do have close working links with the local residents and various
community groups who hire our halls because we are part of this local
community and we aim to serve the local community as already detailed
above

(e) Reference and Administrative details

23. Charity name Old Woking Community Centre
24. Other name the charity
uses		 Old Woking and District Community Centre
25. Registered charity
number		 1164738
26. Charity’s principal
address		 Sundridge Road Kingfield Woking
Surrey GU22 9AT
27. Names of the charity
Trustees who manage
the charity		 Trustees with office for the entire financial year:
•Mrs Sandra Hay (Chairman)
•Mrs Tracey Nunn (Secretary & Office Manager)
•Mr Ian Hay (Treasurer)
Trustees and committee members for the entire financial year:
•Mrs Louise Morales
•Mr Holger Marsen
•Mrs Valerie Marsen
•Miss Pav Dhuga
NB: Each is a Trustee for a period of three years and then either retires or
is re-elected at the AGM)
Trustees and committee members for part of the financial year:
 Mr Steve Morton was co-opted as a Trustee and committee member
during the financial year and is to be formally voted in at the AGM
•Mrs Peggy Goring passed away during this financial and her
enthusiasm for this charity and her unwavering support will be greatly
missed
28. Name of person (or body)
entitled to appoint
Trustee (if any)		 The appointment of Trustees is through an election at the AGM, open to
all local residents as detailed within the Constitution:
https://www.oldwokingcommunitycentre.co.uk/all-about-us/our-
constitution/
29. Description of the assets
held in this
capacity		 The building and the contents within are owned by the OWCC

10

The Trustees declare that they have approved the Trustees’ reports above on April 10th 2026

Signed on behalf of all the Trustees:

(Sandra Hay --- Chairperson) Date: April 10[th] 2026

----------------- END OF THE REPORT -----------------

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