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2022-12-31-accounts

Chairman’s Report for the Annual General Meeting for the financial year January 1[st] 2021 to December 31[st] 2022

We have encountered another very challenging year.

Firstly, I would like to thank Norman Johns for his many years as a Trustee and also Helen Grant and Audrey Lewis, our cleaners, who we have sadly lost this year. Also thanks to Louise and Fernando Morales for their emergency and maintenance work.

Continuing delays have had a severe detrimental effect on our finances and we have also lost a number of regular hirers due to these delays.

I should also like to place on record our thanks to Tracey Nunn and Ian Hay and all the Trustees for their extra sterling work done during the year.

We look forward to opening late summer in our new refurbished building.

From: Holger Marsen --- chairman

Trustees of the Old Woking Community Centre (hereafter known as the OWCC) Annual Report for the Charities Commission for the financial year January 1[st] 2022 to December 31[st] 2022

Objectives and Activities Objectives and Activities
1. Summary of the
purposes of the
charity as set out in
its governing
document		  The charity’s objectives are the provision of facilities to advance
education, for recreation and for other leisure-time occupation
in the interests of social welfare with the objective of improving
the conditions of life for the inhabitants of the Hoe Valley Ward
of Woking Borough Council (hereafter called the Area of Benefit)
 To maintain and manage Old Woking and District Community
Centre for the benefit of residents of the Area of Benefit
 To promote community development and the advancement of the
voluntary sector within the area of benefit for the benefit of its
residents
2. Summary of the
main activities in
relation to those		  The use of the halls for hire for social and educational activities
for the local residents that are approved by the Trustees (clubs,
societies, groups,dance,Sundayreligious meetings of anyfaith,
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.		 birthday parties, cubs, scouts, girl guides, English as a foreign
language….) and meet the purposes of the charity as written
above in Note 1
 To promote community development and the advancement of
the voluntary sector within the area for the benefit of the local
residents, the Trustees do approve the use of the halls for no
hire or reward (e.g. committee meetings held on behalf of other
local charities) as per the purposes of the charity as written
above in Note 1
 To maintain and manage the OWCC for the benefit of residents
of the Area of Benefit
3. Statement
confirming whether
the Trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit		 The Trustees have paid due regard to guidance issued by the
Charities Commission in deciding what activities the charity should
undertake.
The Trustees are also responsible for the preparation of the
accounts for the financial year having had the accounts examined by
a person with accountancy/financial training and occupation. The
Trustees consider that an audit is not required under section 144(2)
of the Charities Act 2011 (the 2011 Act) that an independent
examination is needed and has been satisfactorily concluded for the
financialyear inquestion.
Additional information
4. Policy on grant
making		 The OWCC does occasionally make grants to other charities or
organisations. But these are always in accordance with the purposes
of the charity as set out in its governing document. No grants were
made duringthis financialyear.
5. Policy on social
investment
including program
related investment		 N/A
6. Contribution made
by volunteers		 Occasional small financial donations are given to the OWCC by users
and volunteers.
However, the greatest contribution made by the volunteers is their
time, energy, enthusiasm and good-heartedness. For example:
 All the Trustees are volunteers
 The office management team are all volunteers
 The local on-site library and Internet Café are run by volunteers
and, though not currently active in 2022, should return after our
refurbishment
 Many of the evening activities are run by volunteers
 Much of the day to day “jobs” and DIY are undertaken by
Trustees and other volunteers --- special mention must be made
of our Trustee Louise Morales (ably assisted by her husband
Fernando) who is often the first person on site when there are
maintenance repairs required
 Without the time, energy, enthusiasm and good-heartedness so
freely given by our Trustees and other volunteers, the OWCC
would not be able to exist as it is now
7. Other Before our refurbishment:
 The OWCC had a floor area of about 720 square metres as well
as 44 abled car parking spaces and three disabled car parking
spaces
 The OWCC had three pairs of toilets (male and female), one
disabled toilet and disabled access with a ramp and a door wide
enough for wheelchair access
 On top of this, there were several storage rooms and cupboards
and a raised stage of 45 square metres suitable for productions
 The building had three dedicated fire exits with crash bars as
well as three further entrances/exits for use by all users
 All in all, the OWCC is one of the largest and one of least
expensive community centres in the whole of Surrey
After our refurbishment --- the building will be upgraded, updated
and provide more facilities for use by the local sixth form college and
the local community as a whole.
Our floor space is still the same and will include a café which is a
new addition. We will have two pairs of male and female toilets, two
disabled toilets and three children’s toilets. We will have two lifts
and two entrances including wheelchair access.
More details of this (and our reopening in the summer of 2023) will
beprovided within nextyear’s report.
Achievements and Performance
8. Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits
to society as a
whole.		 Please refer to Note 2.
The Community centre has been a hub for the social development
and education for a huge variety of users. Our spaces have been
used at low cost by people of all ages, of all races and religions
without prejudice helping to promote community development and
the advancement of the voluntary sector within our area of benefit.
Our gaining of significant grants this year to renovate and maintain
the centre will ensure the building is available to the local
community for at least the next 125 years.
Additional information
9. Achievements
against objectives
set		 N/A
10. Performance of
fundraising activities
against objectives
set		 N/A
11. Investment
performance against
objectives		 N/A
12. Other Please refer to Note 1.
Financial Review
13. Review of the
charity’s financial
position at the end
of the period		 Our income stream has been reduced by both Covid and our closure
for refurbishment.
We did receive two grants during 2022 to help offset these losses.
Please refer to the detailed accounts given in the attachments
below.
14. Statement
explaining the policy
for holding reserves
stating why they are
held		  It is the Trustees’ view that the reserves should provide the
charity with adequate financial stability and the means for it to
meet its charitable objectives for the foreseeable future
 The Trustees propose to maintain the charity’s reserves to a
level which is at least equivalent to three months operational
expenditure
 The Board of Trustees review the amount of reserves that are
required to ensure that they are adequate to fulfil the charity’s
continuingobligations on a bi-monthlybasis at their meeting
15 Amount of reserves
held		 Currently £10,000.
16 Reasons for holding
zero reserves		 N/A
17 Details of fund
materiallyin deficit		 The OWCC is not in overall deficit.
18 Explanation of any
uncertainties about
the charity
continuing as a
going concern		  All charities which rely on funding from users and from grants
face an uncertain financial future
 The Trustees address this by reviewing the hall hire charges on
an annual basis and, where appropriate, raise these charges
 The Treasurer provides detailed financial reports every month
and at every bi-monthly Trustees meeting for scrutiny and
discussion
 The Trustees feel confident that, with careful financial
management and the attraction of the newly refurbished
building, we will continue to be in good financial health once we
reopen in the summer of 2023
Additional information
19 The charity’s
principal sources of
funds (including any
fundraising)		 The vast majority of income comes from the hire of our halls and we
do, when necessary, apply for grants for large repair and
replacement of items.
Finding the funds for our refurbishment have not been easy but we
are very pleased to report that “Your Fund Surrey” (a grant of
£988.389 for which we are extremely grateful), Woking College and
Woking Borough Council have all worked well together in the
fundingof and the management of our refurbishment.
20 Investment policy
and objectives
including any social
investment policy
adopted		 N/A
21 A description of the
principal risks facing
the charity		  The increased maintenance costs of this building which was
opened in 1961 --- this will be a reduced risk once the
refurbished building reopens in the summer of 2023
 The rising costs of running such a large and energy inefficient
building in terms of all utilities and cleaning costs --- this will be a
reduced risk once the refurbished building reopens in the
summer of 2023. We will be using the latest air source heat
pump system, all our windows will be triple-glazed and the hall
walls will be lined to retain the heat.
 The increased costs of the utilities supplied to the OWCC may
have to be reflected in the hall hire rates
 Vandalism --- this risk will be reduced with the new security
systems that have been built into the refurbished building
 The diminishing number of people willing to be volunteers ---
always an issue for anycharity
22 Other N/A
Structure,Governance and Management
23 Type of governing
document (trust
deed, royal charter)		 Constitution as can be found on our website at:
https://www.oldwokingcommunitycentre.co.uk/about-owcc/our-
constitution/
24 How is the charity
constituted? (e.g.
unincorporated
association,CIO)		 CIO
25 Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
Trustees		 Elected at the AGM (which is open to all local residents) as detailed
within the Constitution.
Additional information
26 Policies and
procedures adopted
for the induction
and training of
Trustees		 The Chairman (or an appointed deputy) will introduce new Trustees
to the position and provides new Trustees with Charity Commission
documents on responsibilities of Trustees as well as answering any
queries new Trustees may have.
27 The charity’s
organisational
structure and any
wider network with
which the charity
works		 The OWCC is structured as such:
 Please refer to Note 34
 The general day to day running of the Centre is undertaken
mainly by Mrs Nunn as the Office Administrator, Mr Marsen as
Chairperson and Mr Hay as Treasurer. They are responsible for
the hall bookings, the financial side of all transactions, general
maintenance together with the employ of professionals, the
security/locking up of the Centre and the maintenance of good
clean order
 The other Trustees attend the regular bi-monthly trustee
meetings and advise on issues then and in between if required
 All Trustees are responsible for the OWCC and will, often, meet
and act accordingly
28 Relationship with
any related parties		  Woking Borough Council own the ground lease and are
managing renovations and we now have a lease of 125 years
with Woking Borough Council
 We have a sublease with Woking College and a management
agreement with them
 There are no official relationships with other charities or
organisations except for those already mentioned above
 However, we do have close working links with the local residents
who hire our halls because we are part of this local community
and we aim to serve the local community as already detailed
above
29 Other N/A
Reference and Administrative details
30 Charityname Old WokingCommunityCentre
31 Other name the
charityuses		 Old Woking and District Community Centre
32 Registered charity
number		 1164738
33 Charity’s principal
address		 Sundridge Road
Kingfield Woking
SurreyGU22 9AT
34 Names of the
charityTrustees		 Trustees with office for the entire financial year:
 Mr Holger Marsen(Chairperson)
who manage the
charity		  Mrs Tracey Nunn (Secretary & Office Manager)
 Mr Ian Hay (Treasurer)
Trustees and committee members for this financial year:
 Mrs Peggy Goring
 Mrs Christine Grant
 Mrs Louise Morales
 Ms Helen Grant
 Mrs Nicky Murza-Murzicz
 Mr Sajid Ali
Trustee(s) who have retired from their position:
 Mr Norman Johns
35 Office(if any) As above in Note 34.
36 Dates acted if not
for wholeyear		 N/A
37 Name of person (or
body) entitled to
appoint trustee (if
any)		 The appointment of Trustees is through an election at the AGM
(which is open to all local residents) as detailed within the
Constitution.
Reference and Administrative details
38 Corporate Trustees
– names of the
directors at the date
the report was
approved		 N/A
39 Name of Trustees
holding title to
property belonging
to the charity		 N/A
40 Funds held as
custodian Trustees
on behalf of others		 N/A
42 Description of the
assets held in this
capacity		 The building and the contents within are owned by the OWCC.
43 Name and objects of
the charity on
whose behalf the
assets are held and
how this falls within
the custodian
charity’s objects		 N/A
44 Details of
arrangements for
safe custody and
segregation of such
assets from the
charity’s own assets		 N/A
Additional information
45 Names and
addresses of
advisers		 N/A
46 Name of chief
executive or names		 N/A
of senior staff
members
47 Exemptions from
disclosure
and reason for non-
disclosure of key
personnel details		 N/A

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Declarations 48 The Trustees declare The Trustees declare that they have that they have approved the Trustees’ report above. approved the Trustees’ report Mr Holger Marsen (Chairperson) above. Mrs Tracey Nunn (Secretary & Office Manager) Mr Ian Hay (Treasurer) Mrs Peggy Goring Mrs Christine Grant Mrs Louise Morales Ms Helen Grant Mrs Nicky Murza-Murzicz Mr Sajid Ali Signed on behalf of the Trustees (Holger Marsen --- Chairman) Date: 27-01-2023

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Financial report follows.

Financial summary for the financial year 2022.

OWCC annual income and expenditure for 2022

OWCC annual income and expenditure for 2022 OWCC annual income and expenditure for 2022 OWCC annual income and expenditure for 2022
Income
Hall hire income £36,347.00
Various refunds £51.95
**Total incoming moneys ** £36,398.95
Expenditure
Personnel Wages for two cleaners £7,756.32
Pension(Nest)for two cleaners £351.63
HMRCpayments £0.00
Gifts for staff with Covid £111.98
Utilities Gas £5,462.00
Electricity £5,876.00
Water & Sewage £1,222.12
Running costs Bee nest removal and hedge trimming £4,648.70
To store before the refurbishment £1,738.43
PHS(sanitarysupplies) £657.60
Window Cleaning £0.00
Grundon waste and recyclingbins £3,593.88
Security& Fire,lockingup,night cleaning £6,725.91
BT Phone & Internet/Computer £1,778.28
Licence £293.16
Insurance £4,850.32
Ground Rent/payroll to WBC £201.54
Others Office Supplies £47.27
Office or Centre Equipment £378.24
Office Expenses £0.00
Audit of Accounts £50.00
AGM Costs £0.00
Solicitor for new leases £10,328.40
Advertising £143.13
Donations to…. £0.00
Bank Charges £99.30
Others for the refurbishment £1,626.34
Total expenditure £57,940.55
Savings account Savings account
January1st in Savings Account £22,000.18
Transferred to Current Account -£22,000.00
Grants into Savings Account £10,000.00
Interest £4.74
December 31st Savings Account £10,004.92
Current account Current account
Jan 1st current account £9,920.50
Moneys into Current Acc. £36,398.95
Moneys out of Current Acc. £57,940.55
Other Grant from WBC £1,000.00
Transfer from Savings Acc. £22,000.00
Dec 31st Current account £11,378.90

Overall:

Jan 1st Savings Account £22,000.18
Jan 1st Current Account £9,920.50
Total on Jan 1st both accounts £31,920.68
Dec 31st Savings Account £10,004.92
Dec 31st Current Account £11,378.90
Total on Dec 31st both accounts £21,383.82
Deficit for this financialyear £10,536.86

To view previous year's accounts, please click on: https://register-of-charities.charitycommission.gov.uk/charity-search/-/charitydetails/5067646/accounts-and-annual-returns

Independent Examiner's Report for the accounts for the Old Woking Community Centre for the financial year 2022

I am reporting on the accounts of the Old Woking Community Centre (hereafter known as “OWCC”) for the financial year between January 1[st] 2022 and December 31[st] 2022, which are set out on the attached pages.

The accounts have been presented by Mr Ian Hay (Treasurer and Trustee of the OWCC) and have been agreed to by a meeting of the trustees.

Signed: Name:
Ian Hay
Treasurer & Trustee		 Date:
10-1-2023

Respective responsibilities of said members and examiner.

Basis of independent examiner's report

Independent examiner's statement

Signed: Name: Elizabeth Pullen

Address: Whitefriars, Tilford Road, Farnham, GU10 2DF

Date: 14[th] Jan 2023

---------- end of the financial report ----------