Trustees’ Annual Report for the period
From 1[st] January 2024 To 31[st] December 2024
Charity name: BURTLE VILLAGE HALL
Charity registration number: 1164684
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Hall is the social hub of the village and is fully licensed with a well-stocked bar, run and staffed by volunteers from the Management Committee and other villagers. The Management Committee control and run the bar, even if it is hired by an outside group, and the Bar Manager is a member of the Committee, |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees fulfil their primary objective of the provision and maintenance of a Village Hall and also organises regular events for the benefit of the village and to raise much needed funds for maintenance and refurbishment. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The running costs are kept as low as possible by the continuing generosity of the village and the voluntary Para 1.38 work of Trustees and other villagers. However, the Contribution made by Hall now employs a professional Cleaner to maintain volunteers the standard and consistency of cleaning. The Management Committee ensures all statutory regulations regarding fire, electricity and other services are maintained by professional contracts.
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Many different types of events organised by local groups take place in the Hall and it is well used for private celebrations such as birthday parties, wedding receptions, funeral wakes, and anniversary parties. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial situation, despite concerns earlier in the year, has finished on a reasonably sound footing with no major losses and this was with some careful housekeeping and reduction in monthly costs. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees shall approve a Reserves Policy and determine the extent and nature of reserves for each year |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The principal sources of funds are: Hall Rental, Donations, Events, 100 Club. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Voluntary, approved at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Burtle Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1164684 |
| Charity’s principal address | Burtle Village Hall, Burtle Road, Burtle, Somerset, TA7 8NB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Ward Parry | Chair | |||
| Neil Haigh | Treasurer | |||
| Sarah Louise Seago | Bar Manager | |||
| Jamie Anderson | Bookings Secretary | |||
| Michelle Henderson | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Simon Ward Parry
Position (eg Secretary, Chair Chair, etc) Date 01/10/2025
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Charity Name No (if any)
Burtle Village Hall 1164684
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2024 31/12/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grant Income - - - -
Invoices/Hall Rental 5,700 - - 5,700 3,093
Donations/Misc 3,771 - - 3,771 4,147
Events 9,785 - - 9,785 5,894
Adjustment - - - - - 8
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
19,256 - - 19,256 13,126
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 19,256 - - 19,256 13,126
A3 Payments
Repairs/Maintenance 4,483 - - 4,483 3,585
Phone/Broadband 654 - - 654 653
Electricity/Water 3,135 - - 3,135 3,112
Insurance 2,527 - - 2,527 2,108
General 1,401 - - 1,401 675
Cleaning 500 - - 500 2,095
Fees 473 - - 473 92
Stock Purchases 3,966 - - 3,966 1,380
Adjustment - - - - 15
- - - -
Sub total [ 17,139 ] - - 17,139 13,715
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 17,139 - - 17,139 13,715
Net of receipts/(payments) 2,117 - - 2,117 - 589
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,418 - - 23,418 -
Cash funds this year end 25,535 - - 25,535 - 589
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CCXX R1 accounts (SS)
07/04/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees Signed by external auditor B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Signature Details Details Village Hall Fixtures & Fittings Balance at bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Bar Float Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 25,535 - - - - 25,535 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 180 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 500,000 - 20,000 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name ANITA HEDGES Print Name Neil Haigh |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 26/03/2025 Date of approval 26/03/2025 |
CCXX R2 accounts (SS)
07/04/2025
2