## **Trustees’ Annual Report for the period** **From 1[st] January 2024 To 31[st] December 2024** **Charity name: BURTLE VILLAGE HALL** ## **Charity registration number: 1164684** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the provision and
maintenance of a village hall for use by the
inhabitants of the area of benefit without distinction of
political, religious or other opinions, including use for
meetings, lectures and classes, and other forms of
recreation and leisure time occupation, with the
object of improving the conditions of life for the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Hall is the social hub of the village and is fully
licensed with a well-stocked bar, run and staffed by
volunteers from the Management Committee and
other villagers. The Management Committee control
and run the bar, even if it is hired by an outside
group, and the Bar Manager is a member of the
Committee,| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees fulfil their primary objective of the
provision and maintenance of a Village Hall and also
organises regular events for the benefit of the village
and to raise much needed funds for maintenance
and refurbishment.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The running costs are kept as low as possible by the continuing generosity of the village and the voluntary Para 1.38 work of Trustees and other villagers. However, the Contribution made by Hall now employs a professional Cleaner to maintain volunteers the standard and consistency of cleaning. The Management Committee ensures all statutory regulations regarding fire, electricity and other services are maintained by professional contracts. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Many different types of events organised by local
groups take place in the Hall and it is well used for
private celebrations such as birthday parties,
wedding receptions, funeral wakes, and anniversary
parties.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial situation, despite concerns earlier in the
year, has finished on a reasonably sound footing with
no major losses and this was with some careful
housekeeping and reduction in monthly costs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees shall approve a Reserves Policy and
determine the extent and nature of reserves for each
year| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The principal sources of funds are: Hall Rental, Donations, Events, 100 Club. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Voluntary, approved at the AGM| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Burtle Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|1164684| |Charity’s principal address|Burtle Village Hall, Burtle Road, Burtle, Somerset, TA7 8NB| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Ward Parry|Chair||| ||Neil Haigh|Treasurer||| ||Sarah Louise Seago|Bar Manager||| ||Jamie Anderson|Bookings Secretary||| ||Michelle Henderson|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Simon Ward Parry **Position (eg Secretary,** Chair **Chair, etc) Date** 01/10/2025 **----- Start of picture text -----**
Charity Name No (if any)
Burtle Village Hall 1164684
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2024 31/12/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grant Income - - - -
Invoices/Hall Rental 5,700 - - 5,700 3,093
Donations/Misc 3,771 - - 3,771 4,147
Events 9,785 - - 9,785 5,894
Adjustment - - - - - 8
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
19,256 - - 19,256 13,126
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 19,256 - - 19,256 13,126
A3 Payments
Repairs/Maintenance 4,483 - - 4,483 3,585
Phone/Broadband 654 - - 654 653
Electricity/Water 3,135 - - 3,135 3,112
Insurance 2,527 - - 2,527 2,108
General 1,401 - - 1,401 675
Cleaning 500 - - 500 2,095
Fees 473 - - 473 92
Stock Purchases 3,966 - - 3,966 1,380
Adjustment - - - - 15
- - - -
Sub total [ 17,139 ] - - 17,139 13,715
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 17,139 - - 17,139 13,715
Net of receipts/(payments) 2,117 - - 2,117 - 589
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,418 - - 23,418 -
Cash funds this year end 25,535 - - 25,535 - 589
**----- End of picture text -----**
CCXX R1 accounts (SS) 07/04/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
Signed by external auditor
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Signature
**Details**
**Details**
Village Hall
Fixtures & Fittings
Balance at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bar Float
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,535**
**-**
**-**
**-**
**-**
**25,535**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**180**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**500,000**
**-**
**20,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
ANITA HEDGES
Print Name
Neil Haigh|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
26/03/2025
Date of
approval
26/03/2025| CCXX R2 accounts (SS) 07/04/2025 2