East Peckham Silver Band
Notice of Annual General Meeting
To be held Thursday May 8th 2024 8.30pm East Peckham Village Hall
Committee : Alec Pelmore, Keith Reynolds, Jill Cox, Chris Yelf, Debbie Reed, Tracy Vine, David Wynn, Adam Jones.
Musical Director : Wally Hammonds
Agenda
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Apologies for Absence
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Minutes of the previous AGM
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Chairman’s Report
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Treasurer’s Report
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Election of the Committee
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Any other business
East Peckham Silver Band
Minutes of Annual General Meeting held on Thursday April 21[st] 2023 9.00pm in East Peckham Village Hall
Present: Kevin Mylod, Adam Jones, Greg Forsyth, Jill Cox, Lin Sandys, Gay Jenner, Debbie Reed, Tracy Vine, Darren Lunney, Tanya McCulley, Bill Reed, Pam Price, David Wynn, Gary McCulley, Neil Jones, Alec Pelmore, Alec Taylor, Chris Yelf, Keith Reynolds, Mick Abbott, Mick Brooks
1. Apologies for Absence: None received
2. Minutes of the previous AGM were approved
3. Chairman’s Report
At last we were free from pandemic restrictions, although bandstands were still slow to resume activity so we had a slightly restricted programme. We managed to play at Ightham for their Jubilee fair and our regular slot at Broadstairs. An interesting addition was Carols at Chartwell and we hope this new connection with the National Trust will lead on to more engagements.
The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs) fell short of regular expenses (hall hire plus other items - £2300); but this was more than made up by a £2000 surplus on Concerts. We have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment.
I would like to pay especial thanks to Keith Reynolds who , while stepping down from active playing, has been beavering away sorting out our extensive library – he still comes every Thursday and I am hoping we can lure him back to a bit of blowing!
Alec Pelmore
4. Treasurer’s Report was adopted
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Election of the Committee Alec Pelmore, Jill Cox, Chris Yelf, Debbie Reed; Tracy Vine, David Wynn, Adam Jones,
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There was no other business
East Peckham Silver Band – Chairman’s Report for the year to February 2024
The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs together with £898 from gift aid) covered regular expenses (hall hire plus other items - £2365) although the gift aid covers two years worth of subs.
The concert programme has now more that recovered from Covid and, in addition, we seem to be filling in the quieter autumn and spring periods with church concerts.
The resulting healthy concert income of £2700 comes as surplus. A sa result we have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment so once again a big big thank you to him.
I would like to pay especial thanks to Keith Reynolds who continues to manage our our extensive library and our concert programme – he still comes every Thursday and we really couldn’t manage without him!
Finally a mention of absent friends. During the year Gay’s husband Ken passed away and will be missed both as a loyal supporter and host of their ‘summer picnics in the garden’. And then Annie Reed, a much loved back row cornet player. Rest in peace.
Alec Pelmore
Treasurers Report
Jill Cox
EAST PECKHAM SILVER BAND
Receipts and Payments Account for the year ended 28 February 2024
| Receipts Subscriptions Donations Concerts, Fetes, etc Gift Aid Interest on Bank Accounts Other Income Beamish Money Payments Music Instruments and Equipment Hire of Hall Insurance Musical Director's expenses Conductor Junior Band Deputies Uniform Performing Rights Trips Donations Stationery Sundry Expenses Net surplus / deficit |
£ 0 1692 408 0 180 0 40 141 85 0 85 27 135 |
2023/24 £ 1477 765 2100 898 141 53 0 5435 2792 2643 |
2022/23 £ 1500 639 1450 13 150 |
|---|---|---|---|
| 3752 1465 354 150 40 153 118 32 161 |
|||
| 2473 | |||
| 1279 |
These Accounts of the East Peckham Silver Band have been prepared according to accounting best practice with the knowledge and monies entrusted to me
Jill Cox
Accounting Technician
EAST PECKHAM SILVER BAND
Balance Sheet - 28 February 2024
Assets
Reserves
| Band Deposit Accounts Barclays Current Barclays Cash in hand less uncashed invoice Band Equipment Fund Opening Balance General Reserves Opening Balance Net pay/receipt for year |
£ 17421 1489 2643 |
2023/24 £ 17421 1357 104 18881 -343.00 18538 1000.00 14895.00 2643 18538 |
2022/23 £ 14280.00 |
|---|---|---|---|
| 1489 126 |
|||
| 15895 | |||
| 1000 13616 1279 |
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| 15895 |