## **East Peckham Silver Band** 

## **Notice of Annual General Meeting** 

To be held Thursday May 8th 2024 8.30pm East Peckham Village Hall 

**Committee** : Alec Pelmore, Keith Reynolds, Jill Cox, Chris Yelf, Debbie Reed, Tracy Vine, David Wynn, Adam Jones. 

**Musical Director** : Wally Hammonds 

## **Agenda** 

1. Apologies for Absence 

2. Minutes of the previous AGM 

3. Chairman’s Report 

4. Treasurer’s Report 

5. Election of the Committee 

6. Any other business 



## **East Peckham Silver Band** 

## **Minutes of Annual General Meeting held on Thursday April 21[st] 2023 9.00pm in East Peckham Village Hall** 

**Present:** Kevin Mylod, Adam Jones, Greg Forsyth, Jill Cox, Lin Sandys, Gay Jenner, Debbie Reed, Tracy Vine, Darren Lunney, Tanya McCulley, Bill Reed, Pam Price, David Wynn, Gary McCulley, Neil Jones, Alec Pelmore, Alec Taylor, Chris Yelf, Keith Reynolds, Mick Abbott, Mick Brooks 

## 1. Apologies for Absence: None received 

## 2. Minutes of the previous AGM were approved 

## 3. Chairman’s Report 

At last we were free from pandemic restrictions, although bandstands were still slow to resume activity so we had a slightly restricted programme. We managed to play at Ightham for their Jubilee fair and our regular slot at Broadstairs. An interesting addition was Carols at Chartwell and we hope this new connection with the National Trust will lead on to more engagements. 

The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs) fell short of regular expenses (hall hire plus other items - £2300); but this was more than made up by a £2000 surplus on Concerts. We have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment. 

I would like to pay especial thanks to Keith Reynolds who , while stepping down from active playing, has been beavering away sorting out our extensive library – he still comes every Thursday and I am hoping we can lure him back to a bit of blowing! 

Alec Pelmore 

## 4. Treasurer’s Report was adopted 

5. Election of the Committee Alec Pelmore, Jill Cox, Chris Yelf, Debbie Reed; Tracy Vine, David Wynn, Adam Jones, 

6. There was no other business 



## **East Peckham Silver Band – Chairman’s Report for the year to February 2024** 

The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs together with £898 from gift aid) covered regular expenses (hall hire plus other items - £2365) although the gift aid covers two years worth of subs. 

The concert programme has now more that recovered from Covid and, in addition, we seem to be filling in the quieter autumn and spring periods with church concerts. 

The resulting healthy concert income of £2700 comes as surplus. A sa result we have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment so once again a big big thank you to him. 

I would like to pay especial thanks to Keith Reynolds who continues to manage our our extensive library and our concert programme – he still comes every Thursday and we really couldn’t manage without him! 

Finally a mention of absent friends. During the year Gay’s husband Ken passed away and will be missed both as a loyal supporter and host of their ‘summer picnics in the garden’. And then Annie Reed, a much loved back row cornet player. Rest in peace. 

Alec Pelmore 



## **Treasurers Report** 

## Jill Cox 

## **EAST PECKHAM SILVER BAND** 

## **Receipts and Payments Account for the year ended 28 February 2024** 

|**Receipts**<br>Subscriptions<br>Donations<br>Concerts, Fetes, etc<br>Gift Aid<br>Interest on Bank Accounts<br>Other Income<br>Beamish Money<br>**Payments**<br>Music<br>Instruments and Equipment<br>Hire of Hall<br>Insurance<br>Musical Director's expenses<br>Conductor<br>Junior Band<br>Deputies<br>Uniform<br>Performing Rights<br>Trips<br>Donations<br>Stationery<br>Sundry Expenses<br>**Net surplus / deficit**|£<br>0<br>1692<br>408<br>0<br>180<br>0<br>40<br>141<br>85<br>0<br>85<br>27<br>135|2023/24<br>£<br>1477<br>765<br>2100<br>898<br>141<br>53<br>0<br>5435<br>2792<br>2643|2022/23<br>£<br>1500<br>639<br>1450<br>13<br>150|
|---|---|---|---|
||||3752<br>1465<br>354<br>150<br>40<br>153<br>118<br>32<br>161|
||||2473|
||||1279|





**These Accounts of the East Peckham Silver Band have been prepared according to accounting best practice with the knowledge and monies entrusted to me** 

## **Jill Cox** 

## **Accounting Technician** 

## **EAST PECKHAM SILVER BAND** 

## **Balance Sheet - 28 February 2024** 

## **Assets** 

## **Reserves** 

|Band Deposit Accounts<br>Barclays<br>Current<br>Barclays<br>Cash in hand<br>less uncashed invoice<br>Band Equipment Fund<br>Opening Balance<br>General Reserves<br>Opening Balance<br>Net pay/receipt for year|£<br>17421<br>1489<br>2643|2023/24<br>£<br>17421<br>1357<br>104<br>18881<br>-343.00<br>18538<br>1000.00<br>14895.00<br>2643<br>18538|2022/23<br>£<br>14280.00|
|---|---|---|---|
||||1489<br>126|
|||||
||||15895|
||||1000<br>13616<br>1279|
||||15895|