Trustees’ annual report (including Directors’ report) for the period
From: Period start date 01 April 2022 to: Period end date 31 March 2023 Charity name: MUMBLES COMMUNITY ASSOCIATION
Charity registration number: 164553
Company number: CE005708
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our vision is to transform Underhill Park into a focal point for the people of Mumbles and surrounding area; attracting more people to the Park, and facilitating greater community inter- action. . |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We will ensure that this green area of Mumbles is safeguarded from other development in the future by taking a long lease on the Park. We will also: • improve the grounds of the Park; and • provide better social, learning and recreational space with modern facilities in a new Community Hub. These improved facilities will be for the benefit of all persons, without distinction of sexual orientation, age, disability, nationality, and race, or of political, religious or other opinions. |
| Statement confirming whether the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission in taking their decisions. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not in a position to award grants. |
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | All our Trustees are unpaid volunteers. |
| Other |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our principal focus this year has been managing a £2m capital project (TAD) to deliver much needed sporting and community facilities for the local community and sports clubs; our new Community Hub. This project will be completed in May 2023 and will be followed by a project to build an all-weather pitch. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our new Community Hub will be opening early in the next financial year. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We have raised over £2m in grants and donations to enable the charity to design and deliver the Community Hub. We are also raising further grants to enable the charity to construct an all-weather pitch during the 2023/24 financial year. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | This year has seen a significant increase in income via grants for the capital projects. This income has been restricted to the projects and therefore, although the charity has operated through one account most of the resources in it have been restricted and used only for the purpose defined by the grants. This is an abnormal situation and not reflective of the normal operating expenditure of the charity. The financial information therefore needs to be viewed in this context. The financial position on 31stMarch 2023 consists of: Non-current assets • investment in subsidiary £100 Current assets in the form of: • tangible assets £1,973,812. • cash at bank £391,918. • accrued income £84,563 • Vat reclaimed £38,352. • other current assets £4,146 Total assets £2,492,891 Current liabilities: • retentions £55,312 • due to subsidiary £100 • other £25~~8~~ Total liabilities £55,670 Total Net Assets £2,437,221 The cash funds available at 31stMarch 2023 for normal charity business are £179,103 the rest of the cash deposits are restricted and can only be used for the grant aided projects. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At this point in our charity’s development the Trustees have decided that holding reserves is unnecessary. The charity employs no personnel and offers nopension scheme. |
| Amount of reserves held | Para 1.22 | NIL |
| Reasons for holding zero reserves |
Para 1.22 | No staff employed or pension scheme in place |
| Details of fund materially in deficit |
Para 1.24 | None in deficit. |
| Explanation of any uncertainties about the |
Para 1.23 | There are no uncertainties at this point that would give rise to the charity not continuing as a going concern. |
charity continuing as a going concern
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Capital grants for the TAD project have come from: • Mumbles Community Council - £1,218,806 ~~•~~ The National Lottery - £418,904. • Welsh Rugby Union - £24,300 • Cymru Football Fed - £41,218 In addition, a grant has been received towards the cost of the all-weather pitch. • Sports Wales - £250,000 We have also received a number of smaller donations to assist in the development of the project and the day to day running of the charity. . |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example, trust deed, memorandum and articles of association etc |
Para 1.25 | Association Constitution |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Subject to Article 12(3) of the Constitution, the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause 15 (Retirement and removal of charity trustees), or as an additional charity trustee. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Underhill Management Company Ltd, a wholly owned subsidiary company, which started operating in February 2023 to manage the new facilities being provided by the TAD project. |
| Other |
Reference and administrative details
| Charity name | Mumbles Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1164553 |
| Charity’s principal address | 8, Riversdale Road, West Cross, Mumbles Swansea |
Names of the charity Trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Tse | Chairperson | |||
| Clive Davies | ||||
| Martin Rodwell | ||||
| Christopher Parkin | ||||
| Michael Podbielski | Secretary | |||
| Gerwyn Jones | Resigned August 2022 due to ill health. |
|||
| Peter C Bray | Treasurer | |||
| David Wilson | DeputyChair | |||
| Alexandra Deeks | ||||
| Fiona Catherine Rees | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|---|---|
| None | |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
There are no funds held on behalf of other charities |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not applicable |
Additional information (optional)
Names and addresses of advisers (optional information)
| Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (optional information) |
||
| None |
Exemptions from disclosure
Reason for non-disclosure of key personnel details There are no key personnel employed by the charity.
Other optional information
Mumbles Community Association
Registered Charity Number 1164553 (England and Wales)
Unaudited Annual Accounts
Period of accounts
Start date: 1st April 2022 End Date: 31st March 2023
for the period 1st April 2022 to 31 March 2023
Mumbles Community Association CHARITY INFORMATION
Legal Status:
Mumbles Community Association is a charitable incorporated organisation registered in England & Wales on 25th November 2015.
Aims & activities: Improving the facilities and activities provided within Underhill Park for the benefit of the inhabitants living in the Mumbles Community Council Wards of Swansea. These improved facilities will be for the benefit of all persons without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions .
Trustees: Simon Tse (Chair) Clive Davies Martin Rodwell Christopher Parkin Michael Podbielski Peter C Bray (Treasurer) David M Wilson (Vice Chair) Alexandra Deeks Fiona Catherine Rees Registered office address: Underhill Park Newton Road Mumbles Swansea SA3 4SL Charity Registration Number: 1164553
Page 1
| umbles CommunitYAssociati ALANCESHEET 31March2023 |
on | ||||
|---|---|---|---|---|---|
| 3LMar2022 | |||||
| Unrestricted | Restricted | Total |
Total | ||
| Note | FundsIncomeFunds f f, |
Funds f |
Fundst | ||
| Fixed Assets: | |||||
| Tangible assets | 1,973,8121,973,812 | 277,621 | |||
| Noncurrentassets | |||||
| Investments | 100 | 100 | |||
| Currentassets VATreclaimdue |
3 | 54 | 38,298 | 38,352 | 41,759 |
| Accruedincome | 4 | 84,s63 | 84,563 | 27.621 | |
| Cash atbank and inhand | 5 | t79,r03 | 2t2,8t6 | 391,91 8 | 124,065 |
| DuefromAssociateCompanies | 6 | 3,040 | 3,040 | ||
| Other | 7 | 1,105 | 1,105 | ||
| Total CurrentAssets | ls3302 | 335,677 | 518,979 | t93,445 | |
| Creditors:amountsfallingdue | |||||
| withinoneyear | |||||
| TradeCreditors | 4 | 0 | 4 | 50,875 | |
| Due toUnderhillManagement Co | 100 | 100 | |||
| Buildingcontract retention | 8 | 55,312 | 55,312 | 6,181 | |
| Accruals&deferred income | 9 | 254 | 0 | 254 | 4 |
| Total CurrentLiabilities | 358 | ssSD | 55,669 | 57,060 | |
| Netcurrentassets | 182,944280,365 | 463,309 | 136,386 | ||
| Totalnetassets | TAz@ | ||||
| Fundsof thecharity | |||||
| Unrestrictedfunds | l0 | r83,044 | 183,044 | r12,995 | |
| RestrictedFunds | 11 | 2,254,1772,254,177 | 301,012 | ||
| Total funds | :: | t83,0442,254,1'772.437,221 | 414 |
Mumbles Community Association
STATEMENT OF FINANCIAL ACTIVITIES Period 1st April 2022 to 31 March 2023
| Unrestricted Restricted Funds Income Funds Note £ £ Incoming resources 12 Donations & legacies 75,925 0 Charitable activities 300 1,695,977 76,225 1,695,977 Resources expended 13 Raising Donations 162 0 Charitable activities 1,284 363 Other 4,729 0 6,175 363 Net Income/(Expenditure) 70,049 1,695,615 Charity Fund movements Funds brought forward 112,995 286,329 Surplus/(Deficit) for the year 70,049 1,695,615 Funds carried forward 183,044 1,981,944 |
Total Funds £ 75,925 1,696,278 1,772,202 162 1,647 4,729 6,538 1,765,664 399,324 1,765,664 2,164,988 |
31Mar2022 Total Funds £ 69,130 335,063 |
|---|---|---|
| 404,192 325 40,538 6,048 |
||
| 46,912 | ||
| 357,281 | ||
| 42,043 357,281 |
||
| 399,324 |
Page 3
Mumbles Community Association
Statement of cash flows for the year ended 31 March, 2023
| OPERATING ACTIVITIES: Net Income Due from Underhill Management Company Ltd Prepayments:Prepaid - Insurances Accrued income Re-chargeable Expenses Trade Creditors & Accruals Due to Underhill Management Company Retentions 3% Accruals VAT refundable Net cash provided by operating activities INVESTING ACTIVITIES: Construction WIP - Phase 1 (exc AWP) Construction WIP - AWP Underhill Management Company Shares Net cash used in investing activities FINANCING ACTIVITIES: (Decrease) in Unrestricted Funds - MCA (Decrease) in Restricted Funds - CCS (Decrease) in Restricted Funds - MCC (Decrease) in Restricted Funds - WRU Increase in Restricted Funds - AWP Restricted Funds:RIF-WRU2 Restricted Funds:RIF-SW Retained Earnigs Unrestriced Funds - MCA Net cash provided by financing activities INCREASE/(DECREASE) IN CASH & CASH EQUIVALENTS Cash & cash equivalents beginning of the year CASH & CASH EQUIVALENTS END OF YEAR Adjustments to reconcile Net Income to Net Cash provided by operations: |
2023 2022 £ £ 1,765,664 357,281 (3,040) (159) (56,942) (27,621) (946) (50,871) 50,397 100 49,131 6,181 250 3,407 (41,759) 1,706,594 344,479 (1,654,393) (277,621) (41,798) (100) (1,696,291) (277,621) (32,800) (21) (51) (363) (43,199) (9,187) 300 1,225 16,800 250,000 32,800 257,550 (42,046) 267,853 24,812 124,065 99,253 391,918 124,065 |
|---|---|
Page 4
Mumbles Community Association
NOTES TO THE FINANCIAL STATEMENTS
31 March 2023
| Unrestricted Restricted Total Funds Funds Funds Note £ £ £ 1 Tangible assets Construction WIP - New Changing Rooms 1,932,014 1,932,014 Construction WIP - All Weather Pitch 41,798 41,798 1,973,812 1,973,812 In furtherance of its objects, the Charity is constructing six new changing rooms, Community Hub and Café, improvements to existing Pavilion, together with a new All Weather Pitch. 2 Investments Underhill Management Company Ltd 100 100 100 Ordinary Share share @ £1 each 0 100 0 100 3 VAT reclaim due Opening balance 115 41,644 41,759 Feb 2022 refunded (108) (18,389) (18,497) Mar 2022 refunded (8) (23,254) (23,262) Mar 2023 filed 54 38,298 38,352 Closing balance 54 38,298 38,352 In November 2021 the charity voluntary registered for Vat under the 'Opt to Tax the Land' scheme available with HMRC. 4 Accrued income Opening balance 27,621 27,621 Mumbles Community Council grant received (21,194) (21,194) The National Lottery grant drawdown received (6,427) (6,427) Mumbles Community Council#2 grant drawdown 84,563 84,563 Closing balance 0 84,563 84,563 5 Cash at bank and in hand Opening balance 112,883 11,182 124,065 Funds received in the year 77,364 2,229,415 2,306,780 Funds (paid out) in the year (11,145) (2,027,781) (2,038,926) Closing balance 179,103 212,816 391,918 6 Due From Associate Companies Underhill Management Company Ltd 3,040 3,040 Total 3,040 0 3,040 Amounts paid by the charity on behalf of it's subsidairy due to the delay incurred in opening its subsidiary's bank account. 7 Other Prepaid Insurances 159 159 Rechargeable Expenses 946 946 Total 1,105 0 1,105 8 Building contractor retentions TAD Builders Ltd 55,312 55,312 Total 0 55,312 55,312 Page 5 |
31Mar2022 Total Funds £ 277,621 |
|---|---|
| 277,621 | |
| 0 0 18,497 23,262 |
|
| 41,759 0 21,194 6,427 |
|
| 27,621 99,254 346,068 (321,257) |
|
| 124,065 | |
| 0 | |
| 0 6,181 |
|
| 6,181 | |
Mumbles Community Association
NOTES TO THE FINANCIAL STATEMENTS
31 March 2023
| Unrestricted Funds Note £ 9 Accruals & deferred income Accrued bank charges 4 Accrued accounting fees 250 Total 254 10 Charity Funds - Unrestricted Opening balance 112,995 (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year 70,049 Retained earnings Fund transfers (To Restricted) Closing balance 183,044 11 Charity Funds - Restricted Mumbles Community Council (MCC) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Fund transfers (From Unrestricted) Closing balance 0 Welsh Rugby Football Union (WRU) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 All Weather Pitch (AWP) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Welsh Government (WG) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Page 6 |
Restricted Funds £ 0 0 4,666 (363) 0 4,304 17,500 (16,687) 7,500 16,687 25,000 1,225 0 300 1,525 250,000 (250,000) 250,000 250,000 |
Total Funds £ 4 250 254 112,995 0 0 70,049 0 0 183,044 4,666 (363) 0 0 0 0 4,304 17,500 (16,687) 7,500 16,687 0 25,000 1,225 0 300 0 0 1,525 250,000 0 0 (250,000) 250,000 250,000 |
31Mar2022 Total Funds £ 4 |
|---|---|---|---|
| 4 32,821 79,718 478 (21) |
|||
| 112,995 4,666 (79) 58 21 |
|||
| 4,666 17,500 |
|||
| 17,500 0 1,225 0 0 |
|||
| 1,225 0 250,000 |
|||
| 250,000 | |||
Mumbles Community Association
NOTES TO THE FINANCIAL STATEMENTS
31 March 2023
| Unrestricted Funds Note £ Mumbles Community Council (MCC#2) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 The National Lottery (TNL) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Welsh Rugby Football Union (WRU#2) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Sports Wales (SW) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Cymru Football Foundation (CFF) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 The National Lottery (TNL#2) Opening balance (Income recognised in the year) Deposits received in the year Surplus/(Deficit) in the year Retained earnings Closing balance 0 Page 7 |
Restricted Funds £ 21,194 1,218,806 1,240,000 6,427 370,251 376,678 0 0 16,800 16,800 0 0 250,000 250,000 0 41,218 41,218 0 48,653 48,653 |
Total Funds £ 21,194 0 1,218,806 0 0 1,240,000 6,427 0 370,251 0 0 376,678 0 0 16,800 0 0 16,800 0 0 250,000 0 0 250,000 0 0 41,218 0 0 41,218 0 0 48,653 0 0 48,653 |
31Mar2022 Total Funds £ 0 21,194 |
|---|---|---|---|
| 21,194 6,427 |
|||
| 6,427 | |||
| 0 | |||
| 0 | |||
| 0 | |||
| 0 | |||
Mumbles Community Association
NOTES TO THE FINANCIAL STATEMENTS
31 March 2023
| Unrestricted Restricted Total Funds Funds Funds Note £ £ £ 11 Total Restricted Income Funds Opening balance 301,012 301,012 (Income recognised in the year) (17,050) (17,050) Deposits received in the year 1,953,527 1,953,527 Surplus/(Deficit) in the year (233,313) (233,313) Retained earnings 250,000 250,000 Fund transfers (From Unrestricted) 0 Closing balance 0 2,254,177 2,254,177 12 Incoming resources (Income recognised) Donations & Legacies: Donation Income 58,136 58,136 CAF Donate Income 140 140 Gift Aid income 17,614 17,614 CAF Gift Aid income 35 35 Total 75,925 0 75,925 Charitable Activities: Performance related Grants 1,695,977 1,695,977 Other 300 300 Total 300 1,695,977 1,696,278 Unrestricted funds income is recognised on receipt. Restricted grants received in advance, income is recognised in the month payments are made. Monthly drawdown of awarded building grants are treated as income in the month. 13 Resources expended Incurred raising funds: Costs Incurred seeking donations 3 3 CAF Donate Fees 3 3 CAF Gift Aid Fees 1 1 Advertising & Media Expenses 155 155 Total 162 0 162 Charitable activities: Architect Fees 363 363 Design Fees 0 Consultant Engineers 0 Surveys 675 675 Planning Fees 0 Plant Hire 0 Equipment Expensed 499 499 Stationery & Office 110 110 Total 1,284 363 1,647 Other: Bank charges 60 60 Legal fees 313 313 Accounting fees 2,950 2,950 Accounting Software 436 436 Website Maintenance 43 43 English/Welsh Translation Services 139 139 Insurances 159 159 Membership subscriptions 91 91 Trustees Meetings 31 31 |
31Mar2022 Total Funds £ 22,166 0 28,846 249,921 58 21 |
|---|---|
| 301,012 57,154 2,855 8,404 716 |
|
| 69,130 320,892 14,171 |
|
| 335,063 184 83 22 36 |
|
| 325 10,791 1,250 28,267 0 230 0 0 0 |
|
| 40,538 92 4,743 500 412 259 30 |
Page 8
Mumbles Community Association
NOTES TO THE FINANCIAL STATEMENTS
31 March 2023
| March 2023 | ||||
|---|---|---|---|---|
| Note Licences DBS Checks Investment administration Total |
Unrestricted Funds £ 449 58 4,729 |
Restricted Funds £ 0 |
Total Funds £ 449 58 0 4,729 |
31Mar2022 Total Funds £ 12 |
| 6,048 |
Investment administration expense incurred registering Underhill Management Company Ltd as a wholly owned subsidiary company by shares, to manage the Park facilities on behalf of the Charity.
No expenses or salaries were paid to Trustees in the year.
Page 9
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trnstees CtraDiy Name Mumbles Community Association On accounts for the year ended 31 March 2023 Charity no (rfany) Set out on pages I report to the trustees on my examination of the aoUnt& of the above i charity (Yhe TTusf) for the year ended 3110312023. Responsiblllties and basls of report As the ttanty's trustees, you are responsibie for the preparation of the aGccJunts in accordanc wnh the requirements of the Charities Act 2011 (°the A¢t°). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under sectton 145(5)(bl of the Act. Independent The chaiity's gross income exceeded £250,000 and l am qualified to examiners statement undertake the examination by being a qualified member af the Instttute of Chartered A1rrfants in England & Wales. I haye completed my examination. I confirm that no material matters have ome to rny attention in connection ryth the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan wlth section 130 of the Chartttes Act," or the accounts did not accord w5th the accountlng records", or the accounts did not comply with the applicable requirements conceming the form and content of acGourrts set out in the Charitiès (Accounts and Report5) Regulations 2008 other than any requirement that the accourrts give a Irue and faiv view which Isinot a matter considered as part of an independent examination. I have no concerns and have come acxoss no other matters In connection with the examination to which attention should be drawi in this report in order to enable a proper understanding of the accounts to be reathed. I Signed: Date: 1711112023 Name: rim Taylor IER Oct 2018
Relevant profosslonal qualificattonls) or body lif any): FCA Addre53: 9 Chapel street, muMes. Swansea, SA3 4NH Section B Disclosure Only complete if the examiner needs to highlight rnaterial rnatters of concem I (see CC32, Independent examination of chanty aGGounts.' directions and guidance for examinets). Givo here brfof deta118 of any Items that tha examlner wlshes to dlsclose. IER Oct 2018