East Boldre Village Hall CIO Registratlon No. 1164549 Annual Report and Financial Statements Year Ended 31 March 2025 Contents Page Annual Report Trustee& Committee and Volunteers Background. Structure, Governance and Risk Management Structure Purposes and Public Benef History and Property Governlln and Risks Remuneration Activities, Performance and Achievements Hull Redevelopment Projett Events ond Fundraising Communicotions Financial Rewew Trustee Approval Independent Examinefs Report Receipts and Payments Aryounts ststement of Fund5 ststement of Assets and Liabilities Notes to the Receipts and Payments Accounts
East Boldre Village Hall ao Reglstration No. 1164549 Annual Report Year ended 31 March 2025 The East Boldre Willage Hall stands within the New Forest National Park on Crown 8razlng land in Bagshot Moor near Beaulieu. on Main Road. East Boldre. Hampshire S042 7WD. Committee Members The Trustees on 31 March 2025 were: Michael Husband, Chair Gina Antczak Treasurer. Bookings Manager Michael Upton, Maintenance, Governance Jervis Devonshire, Maintenance, General Richard Ashmead, Legal Marc Heighway (appointed December 2024}. Heritage Gerard Pocock. Hall Development Principal Designer Tim Clog& Film Club, (appointed April 20251 Other Committee member5 on 31 March 2025 were Sven Olen. Secretsry Stephen Antczok, Heritage, Communications Tony Johnson (resigned trusteeship on September 20241, HerTtage During the year, the Charity had one part-time employee/caretaker and was assisted by 18 other volunteers helping with events, distribution of newsletters and bookings. Patron: Lord Montagu of Beaulieu Hall Redevelopment Sub-committee Commtttee members involved in the redevelopment sub0Mmittee durin8 theyear were: Gerard Pocock. Project Manager and Principal Designer Stephen Antczak Gina Antczak Michael Upton Richard Ashmead Heritage Sub-committee Committee members on the heritage sub-committee during the year were: Stephen Antczak Marc Hevdhway TonyJohnson Background. Property, Structure. Governance and Rlsk Management Structure The East Boldre Village Hall 1.the Chariv) is a charitable incorp)rated OanIsation ICIO- foundation model) govemed by its Constitution adopted on 20 November 2015, its operations beginning on l April 2016. Prior to tts conversion to a CIO, the Charity was a charitable trust (Registration No. 3018041 created on 16 June 1969 governed by its Trust Deed as of that date. Member Trustees are elected or reelected at the AGM. Local organisation5 and hall users can apply for representation on the Management Committee. those members being appointed by resolution at a duly constituted meeting.
East Boldre Village Hall ao Reglstration No. 1164549 Purposes and Public Benefft The objects of the Charity are to hold, malntaln and manage the Hall for the benefit of the local community, for use by both the inhabitants of and the visitors to East Boldre. This is by providing facilities for leisure and recreational usel promoting the local heritage of East Boldre, and furthering the cultural and social welfare of the communty. In shaping objectives and planning activities. the Trustees have considered the Charity Commission's guidance wtth due regard to guidance on public benefit and fee tharging. The Charity charges minimal or free entry to its exhibition5 and provides discounts to local and regular hirers. The fee model is designed to promote indusivity. Historyand Property The EasL Boldre Village Hall was built as a concert hall by the YMCA in 1918 for use by the Royal Air Force Training Airfield on Bagshot Moor. It was thought to be used as an Officerg Mess and came to be known a5 such. At the end of WWI, when all other military buildings on the Beaulieu Airfield were dismantled, pemission was granted by the Department for Environment, Food arbd Rural Affairs IDEFRAI, through Forestry England, for the building to be retained for the community, under a 60-year Licence. The Licence was initially granted to the Parochial Church Council and passed to volunteer trustees in 1965. It is the onty such militsry building remaining on the Beaulieu Airfields. The building is situated on Crown grazing land and as such the use of the hall is governed by licence. Hall ownership care of the trustees 15 grantÈd by a 60-year Llcence, the current Licence being renewable on 31 March 2076. The Premises Licence which allows for entertainment activities at the hall was updated and renewed in March 2019. Govemance and Risks The Trustees meet regularly, usually once a month, to review matters relating to the maintenance, finance. security, fundraisin& public event5. governance, and to review risks in this regard. The Trustees have drawn up policies on risks relating to conflicts of interest, intemal financial controls. trustee expenses, risk management, fire. health and safety. safeguarding, environment, data protection, equal opportunities. hall hire. Serious incident reporting and complaints. Policies are reviewed on an annual basis or as required. Remunerutlon None of the Charitvs Trustees orvolunteer5 receive remuneration or other benefit from their work Wtth the Charty. The Charity employs a local resident as a cleaner/caretaker on a part-time basis. Activities, Performance and Athievements The Hall provides a meeting venue and facilities for local residents and community organisations. Coffee momlngs and fllm nlghts have been popular in bringing villagers together. The hall Is used for Parish Council business and as a centre for the village eMeencY plan. It's used for regular fitness classes and occasional workshops for fftness and dance. by craft, horticultural and young famiers groups, for occupational and arts therapy, first-aid training, baby and toddler sensory classes, medltation, muslc bands, theatre workshops and numerou5 events, functions and parties. The hall is used as a centre by the NFHWA who hold talk5 and events at the hall and several successful movie night events have been piloted Sin March 2024. Hall Redevelopment Projert Having paused the redevelopment project to help prioritise focus on the village shop work on the project continued in earnest from 2024 with the strengthening of the hall team, production of the Schedule of Works, completion of the business plan and concentrdtion on fundraising. A builder has been chosen from four blind tenders received in October. Funding for the antleipated costs of about £500,000 Is expected to be secured in order for building works to begin by late summer and to be
East Boldre Village Hall ao Registration No. 1164549 completed by November 2025. The reopening of the hall is to be marked by an exhibition on the twelve military airfields. Funding received or secured during the year amounted to £162,500. This include5 grants from the New Forest District Council, Hampshire County Council, the New Forest National Park Authority and a generous donation of £5,(XKJ from an individual. Further local funding totalling £25,000 has been applied for ofter the year end. of which £IO,OCKI has been secured and the outcome regarding the other two funds is expected in June 2025. Applications were submitted in April 2025 to the National Lottery Heritage and Community Funds for a further £261,5(Kl and decisions are expected by the end of July 2025. Together wrth the hairs reSeeS. this funding is expected to cover the anticipated project costs but a crowdfunding appeal to both the local and heritage communtties will be launched to cover any remaining shortfall. The Community has been kept infornied of the progress of the project through public meetings and new51etters. A communtty focus group has been formed to advise on internal fittings and decor. Events und Fundn7i5ing A three-day exhibition on 500 years of Romani heritage in the New Forest was held on 25-27 May 2024. It wa5 highly successful, generating huge interest with SIXI visitors on each dayi 80% of whom werefrom the Romani Community. The exhibition wastsken to the Thorney Hill Community Centre for a week in June. attracting another I.0 visitors. Part of it w35 displayed at the New Forest Heritage Centre over the summer. the full exhibition being displayed for two weeks in October. The exhibition continues to generate a lot of interest both locally and from further afield. and the hall team has been approached for advice on school projects. The booklet published for the exhibition continued to sell long after the exhibition and copies have now sold out. A net total of over £3,0 was raised from the exhibition. A further exhibition on the centenary of the New Forest Romani Compounds is planned for 2026. The New Forest & Hampshire Wartime A550aation hold monthly talks at the hall which continue to be extremely popular with tickets selling out within an hour of going online. The improved internal layout of the hall will help to meet demand. All profits go to the hall towards the redevelopment projert and eight talks during the year generated net income of over £3.0. Following the success of the first pilot film night and tslk in March 2024, two further events were held during the year, a talk and film on the Vilcan rcraft and a Greek themed dinner with the film, Mamma Mia. Consistently full house5 at these events have confimied demand and the viabiltty of the hall purchasing its own cinematic and AV equipment which will make the events financially viable. The pub charity quiz held after the year end In April 2025 raised funds of £51X). Printing rlghts to the books by the late Alan Brown were donated to the hall and the books continue to Sell well with 142 copies sold of Twelve Airfield. Two more aitheld books by the late Alan Brown were remastered and published during the year, 'First To Go. and They Flew From The Forest, including 'Tale5 From The Crew Room.. which has never been previously published. A total of 80 of those books were sold during the year. The hall team'5 publication, 'From Forest Field To Western Fronv. also continues to sell well with 52 copies sold during the year and net income from all the books came to over £2.000. Communication5 Hall communication5 continue to be provided via new51etters. Suey5, updates to the Hall webslte and via social media. The hall and Parish website continues to be Fnaintained. updated and improved by a hall volunteer. The website contsins considerable infomiation about the hall. the plans for its redevelopment and an infomiative and photographic record of tts history and events.
East Boldre Village Hall CIO Registration No. 1164549 Financial Review The attached Receipts and Payments Accounts have been prepared for the year ended 31 March 2025 having regard to Charity Commission guidance. Receipts Receipts of £9,780 in the year to March 2025 were sli8htly down on the previous year reiptS of £10,112. Hires were down generally due the anticipation of buildin8 works and uncertainty over their start date. This has partly contributed to core costs exceeding letting5 by £302. The Trustees are confident that the redevelopment projert will increase hire income by at least 30% and ensure that hire income will exceed core costs by margins of between 8% and 20%. Net reIpts raised from historical talks, including donation5 came to £3,489 and those from the Romani exhibition, including donations and a grant of £600 from the East Boldre Educational Charity, amounted to £3,847. Income of £2.000 wa5 raised from the sale of airfield books, and £958 from the movie night events. Grants were received in the year towards the hall project of £500 from the Hampshire County Council Councill0rf5 Fund. £5.01)O from the Beaulieu Beaufort Foundation and £2(Ki from the New Forest District Council Councillorfs Fund. Further grants were secured in the year of £2,IYJO from the New Forest National Park Communities Fund. £24,500 from the HCC Communlty Fund. and £25.mO from the NFDC Communities Fund. A bid for £I.cKKj from the Community Infrastructure Levy was approved by the NFDC on 2 April 2025. Adonation of £4,000 was received during the year. increased to £S.(XX) with the receipt of Gtft-Aid shortw afterthe year end. Payments A hi8h fixed electricity contract ended in August 2024, electricity costs being halved thereafter. This is the main reason for tore costs being higher than letting income. Capital and exceptional Costs include rnainly a new tamiac apron to the carpark1£4,0001, a new heating control System to reduce energy wastage1£4561, and panels for the Romani exhibition1£9941. Redevelopment costs in the year of £4,142 included an asbestos survey1£6601, structural survey cost51£2,7771, and energy audit for a Energy Perfomiance Certificate1£3421 and a planning application1£3631. Resee5 Total resetves have increased by £11.6011£4.613 in the previous year) to £61,9611£50.360 in the previous yearl. At 31 March 2025, the reserves were presented by £834 on the current account, £6.674 on deposit. £54,364 on a high-interest. notice account and £90 in petty cash. On 31 March 2025. the restricted reserves for the hall development project were £16,586 and designated reserves were £39,S(Kl. The reseNes poliry is to maintain sufficient non-designated and unrestricted reserves to cover at least six months running costs and unrestricted reserves of £5.876 on 31 March 2025 are expected to be more than sufficient for that purpose. Trustee Approval The trustees declare that they have approved the tru5tee< report above for the year ended 31 March 2025. Si8ned on behalf of the trustees on Gina Antczak. Treasurer Michael Hus
East Boldre Village Hall CIO Registration No. 1164549 Independent Examiner's Report to the trustees/members of the East Boldre Willage Hall on the accounts for the year ended 31 March 2025 I report to the trustees/members on my examination of the accounts, which are set out on pages 7 and 8, of the above charitable incorporated or8anisation {'the Chariw) for the year ended 31 March 2025. Responsibilities and basis of report As the trustees of the Charity, you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. You have chosen to have an independent examination although an audtt is not required for this year under section 14412) of the Act. I report in respect of my examination of the Charitvs accounts carried out under settion 145 of the Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent examiner's sL*ement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect: the accounting records were not kept in accordance with sectlon 130 of the Act or the accounts do not accord wtth the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understanding of the accounts to be reached. Signed by- Name: John Graves Relevant professional qualification or body: Fellow of the Instltute of Chartered Accountants in England and Wales Address: Heatherlea House. Main Road. East End. Lymington, S0415ST OnDate:
East Boldre Village Hall ao Registration No. 1164549 Recèlpts and Payments Accounts Yoar Ended 31 2025 Notes Year Ended 31 Mar¢h 2025 31 M¥Gh 2024 RECaPTS lrtcome. fundraising and InterEsi Lettuys Rec•pts 9.780.C( 8.B89.47 3,842.28 1.834.32 24.116.07 10.112.OJ 3.05184 3.839.20 702.71 17,768.75 Bank knlwe¥t Grantsand donatlon$ Grants & Dcnat+wts . Geral Grwls & Dcnalitins. Hall Red&dOWn 1,412.83 9,931.W2 803.95 2.675.74 314.09 11.344.45 Total Recelpts 4.52 21.6BO.53 PAYMENTS El1tY & Wat IT & CommLnicaticns MaIniarte8 & Cayeiakl Admirwslrdtiw Li¢ew & 1¢ 3,630.95 425.95 4.972.10 38.10 1.016.40 10.IW.SO 2.647.37 55T.24 5.341.31 169.01 95a.51 Total Runnlng C03ts 9,703.80 0r Captal Nems and E¥¢epU(•wl C(kAts Frsre Costs- Costs. Red8Cnort Hal Rede1optnI Costs 5.591.87 3.466.31 4B8.95 4.229.76 3.29rTr.9ts 729.32 745.73 2.478.00 TOtsI P8yrnef 23.859.39 10.947.53 LeiUrvJs Ir(ne less Rtm43 Costs Net and Ex¢eptlwJ lem8 Nei FurJrsAslffj. Grants arvj DonatlCffl5- G2reral Nei FundraslrvJ, Costs, GRrts & rAirIC- 5 Nel Flrwce Recelpts PECEPTS 403.9) .2W. 3,127.47 3.605.30 7ff2.71 £613.00 (S.591.87) 6.805.99 9,055_19 1.634.¥ 11.801.13 ststvmBnt of Funds ResevvE5 at 31 March 2024 Restrfcted Fur D8s19ted Resw Note 6 UNe51rictl Res8 Total reserw at 31 March 2024 Net Flecdpts for 2024125 Re5prvesat 31 March 20Z5 Restricted ReseTres Note 5 DesfvJrBted Re5eThES Note 6 Urrfastricléd R8s•A# ReSP25at 31 March 2025 Cash fundsal 31 M¥¢h 2QS 31 March 2024 7.530.66 ST,0.) S,329.78 S).360.42 11.601.13 61.*1.55 16,585.85 39.5W.00 S.87S.70 688.74 4,21e.57 442e6.e3 188.48 .673.61 54.263.91 90.18 Petty Cash 61.961.55 so.3.42 Statement of Assets and Liabilitiès 31 2025 31 M8r¢h 2024 Catsh fithds Builrfmg Oi¢eTrxd to 31 M8rth 2076) St(¢k ofBook$ sa let costl We 7 Olher Mn.mLkieiary a5sels held Lse Returnable FiknbBr4o DeposlVLellirvJs Depostts 61.W2 749,014 1.249 50.960 713,347 1.212 31.6& 111X)I 796,474 845,613 Gfna Anlczak, Tt&3SL Mlchad Hus d. Chalmi
East Boldre Village Hall CIO Registration No. 1164549 Notes to the Recelpts and Payments Accounts Year Ended 31 March 202S Year Ended 31 uar¢h 202 Yèar Endèd 31 MaT¢h 2024 1 ADatyg1s of Lettltvj Inc4Jme DHntr. Yog3 ond fitre55 classes IgUla Regular Gtoups and CoifBe Pknffiin53 Tralnlng IWbrkshop$ e%Ents anl m8elJng5 stage hire and dftmaworshops Band pracll Par&8s1Rep1IonsI8d-h0cother 0Or£S1oal groUpSffL1Ijre Hi 2.345.00 765.00 4.783.00 680.00 s50 627.00 5251)0 90.00 2270.00 1.026.00 4.405.00 870.00 170.00 782.00 485.00 105.00 9.780.00 10,112.00 2 Mahrtenqnce Cleaning and (zretsknng Carelaklng suppl¥ $rfty$1ems Repair5 & replarnm•nts Elerarlcal thecs Other 4,1200 161.89 595.02 412D 3.720.00 184.34 595.06 152.94 670.00 18.97 53.99 4.972.10 5,341.31 3 Capftaland ExcgptlDn81 knm8 New tamacAproTh to C8rp8 rnal hau painÈng New heafng conirol S18 Ethibition Panels Fire alarm rnain panel Projector Cooker Roordeaner Drain inspecti 4,000.00 141 4560 993 0.00 00 1B1.98 0.00 719.74 45.00 5B9.00 1.8D526 150.00 5,591A7 3290.98 4 Fundralskny. Cants and rR)natkn RomanY1b1tr0n gran18 Donalon5 frorn Rorn8nl ethfolfjoTrl9eneral Romanl Ethlbloon Ine Net Book $8les )iie NightlneQ QzNIght{Aetj 600fj0 810.13 2.437.01 2.000ts6 958.19 0.00 4D1.00 4D2.95 0.00 1.65620 224.32 443.00 6A0599 3,127.47 5 Hall D8VetownentProfvct. Pstrt•d Fw Bal at1 Npdl Don?ffons and (>ants NFHWA TkS rec£ipts- pasfnents Donations aiNFHWA Talks & Exthlbffjons plus Caft1 ktetings. Communicaffons and Team Bulthng ptonning appiKfjons, Pslo[la1 Fees &TrE 7,530.66 3,925J6 9,796.00 3?5333 135ts2 187.721 {4.142.041 2,500.00 3,093A7 489.83 12.478.001 Total NetReIptS In pthjd Balan 8t31 9,055.19 3,605.30 16855 7,530.66 fj Da8tgnatAd Fund Exzptional repai15 and maintenonce Hall Dk)PMent Bal•n 4t31 Tch 5,000.00 34.5DO.00 5,000.00 32.500.00 39500.00 37,500.00 7 Stock of 8ook5 atcost From ForestNeld to 8rn From 141 Aan Brown Collecbon 200 (PY1931 (PY971 68526 564.00 937.98 273.54 alanr 8t31 1,24926 1211.52