East Boldre Village Hall
CIO Registratlon No. 1164549
Annual Report and Financial Statements
Year Ended 31 March 2025
Contents
Page
Annual Report
Trustee& Committee and Volunteers
Background. Structure, Governance and Risk Management
Structure
Purposes and Public Benef
History and Property
Governlln￿ and Risks
Remuneration
Activities, Performance and Achievements
Hull Redevelopment Projett
Events ond Fundraising
Communicotions
Financial Rewew
Trustee Approval
Independent Examinefs Report
Receipts and Payments Aryounts
ststement of Fund5
ststement of Assets and Liabilities
Notes to the Receipts and Payments Accounts

East Boldre Village Hall
ao Reglstration No. 1164549
Annual Report
Year ended 31 March 2025
The East Boldre Willage Hall stands within the New Forest National Park on Crown 8razlng land in
Bagshot Moor near Beaulieu. on Main Road. East Boldre. Hampshire S042 7WD.
Committee Members
The Trustees on 31 March 2025 were:
Michael Husband, Chair
Gina Antczak Treasurer. Bookings Manager
Michael Upton, Maintenance, Governance
Jervis Devonshire, Maintenance, General
Richard Ashmead, Legal
Marc Heighway (appointed December 2024}. Heritage
Gerard Pocock. Hall Development Principal Designer
Tim Clog& Film Club, (appointed April 20251
Other Committee member5 on 31 March 2025 were
Sven Olen. Secretsry
Stephen Antczok, Heritage, Communications
Tony Johnson (resigned trusteeship on September 20241, HerTtage
During the year, the Charity had one part-time employee/caretaker and was assisted by 18 other
volunteers helping with events, distribution of newsletters and bookings.
Patron: Lord Montagu of Beaulieu
Hall Redevelopment Sub-committee
Commtttee members involved in the redevelopment sub￿0Mmittee durin8 theyear were:
Gerard Pocock. Project Manager and Principal Designer
Stephen Antczak
Gina Antczak
Michael Upton
Richard Ashmead
Heritage Sub-committee
Committee members on the heritage sub-committee during the year were:
Stephen Antczak
Marc Hevdhway
TonyJohnson
Background. Property, Structure. Governance and Rlsk Management
Structure
The East Boldre Village Hall 1.the Chariv) is a charitable incorp)rated O￿anIsation ICIO-
foundation model) govemed by its Constitution adopted on 20 November 2015, its operations
beginning on l April 2016. Prior to tts conversion to a CIO, the Charity was a charitable trust
(Registration No. 3018041 created on 16 June 1969 governed by its Trust Deed as of that date.
Member Trustees are elected or reelected at the AGM. Local organisation5 and hall users can apply
for representation on the Management Committee. those members being appointed by resolution
at a duly constituted meeting.

East Boldre Village Hall
ao Reglstration No. 1164549
Purposes and Public Benefft
The objects of the Charity are to hold, malntaln and manage the Hall for the benefit of the local
community, for use by both the inhabitants of and the visitors to East Boldre. This is by providing
facilities for leisure and recreational usel promoting the local heritage of East Boldre, and furthering
the cultural and social welfare of the communty.
In shaping objectives and planning activities. the Trustees have considered the Charity
Commission's guidance wtth due regard to guidance on public benefit and fee tharging. The Charity
charges minimal or free entry to its exhibition5 and provides discounts to local and regular hirers.
The fee model is designed to promote indusivity.
Historyand Property
The EasL Boldre Village Hall was built as a concert hall by the YMCA in 1918 for use by the Royal Air
Force Training Airfield on Bagshot Moor. It was thought to be used as an Officerg Mess and came to
be known a5 such. At the end of WWI, when all other military buildings on the Beaulieu Airfield
were dismantled, pemission was granted by the Department for Environment, Food arbd Rural
Affairs IDEFRAI, through Forestry England, for the building to be retained for the community, under
a 60-year Licence. The Licence was initially granted to the Parochial Church Council and passed to
volunteer trustees in 1965. It is the onty such militsry building remaining on the Beaulieu Airfields.
The building is situated on Crown grazing land and as such the use of the hall is governed by licence.
Hall ownership care of the trustees 15 grantÈd by a 60-year Llcence, the current Licence being
renewable on 31 March 2076. The Premises Licence which allows for entertainment activities at the
hall was updated and renewed in March 2019.
Govemance and Risks
The Trustees meet regularly, usually once a month, to review matters relating to the maintenance,
finance. security, fundraisin& public event5. governance, and to review risks in this regard. The
Trustees have drawn up policies on risks relating to conflicts of interest, intemal financial controls.
trustee expenses, risk management, fire. health and safety. safeguarding, environment, data
protection, equal opportunities. hall hire. Serious incident reporting and complaints. Policies are
reviewed on an annual basis or as required.
Remunerutlon
None of the Charitvs Trustees orvolunteer5 receive remuneration or other benefit from their work
Wtth the Charty. The Charity employs a local resident as a cleaner/caretaker on a part-time basis.
Activities, Performance and Athievements
The Hall provides a meeting venue and facilities for local residents and community organisations.
Coffee momlngs and fllm nlghts have been popular in bringing villagers together. The hall Is used
for Parish Council business and as a centre for the village eMe￿encY plan. It's used for regular
fitness classes and occasional workshops for fftness and dance. by craft, horticultural and young
famiers groups, for occupational and arts therapy, first-aid training, baby and toddler sensory
classes, medltation, muslc bands, theatre workshops and numerou5 events, functions and parties.
The hall is used as a centre by the NFHWA who hold talk5 and events at the hall and several
successful movie night events have been piloted Sin￿ March 2024.
Hall Redevelopment Projert
Having paused the redevelopment project to help prioritise focus on the village shop work on the
project continued in earnest from 2024 with the strengthening of the hall team, production of the
Schedule of Works, completion of the business plan and concentrdtion on fundraising. A builder has
been chosen from four blind tenders received in October. Funding for the antleipated costs of about
£500,000 Is expected to be secured in order for building works to begin by late summer and to be

East Boldre Village Hall
ao Registration No. 1164549
completed by November 2025. The reopening of the hall is to be marked by an exhibition on the
twelve military airfields.
Funding received or secured during the year amounted to £162,500. This include5 grants from the
New Forest District Council, Hampshire County Council, the New Forest National Park Authority and
a generous donation of £5,(XKJ from an individual. Further local funding totalling £25,000 has been
applied for ofter the year end. of which £IO,OCKI has been secured and the outcome regarding the
other two funds is expected in June 2025. Applications were submitted in April 2025 to the National
Lottery Heritage and Community Funds for a further £261,5(Kl and decisions are expected by the
end of July 2025. Together wrth the hairs reSe￿eS. this funding is expected to cover the anticipated
project costs but a crowdfunding appeal to both the local and heritage communtties will be
launched to cover any remaining shortfall.
The Community has been kept infornied of the progress of the project through public meetings and
new51etters. A communtty focus group has been formed to advise on internal fittings and decor.
Events und Fundn7i5ing
A three-day exhibition on 500 years of Romani heritage in the New Forest was held on 25-27 May
2024. It wa5 highly successful, generating huge interest with SIXI visitors on each dayi 80% of whom
werefrom the Romani Community. The exhibition wastsken to the Thorney Hill Community Centre
for a week in June. attracting another I.0￿ visitors. Part of it w35 displayed at the New Forest
Heritage Centre over the summer. the full exhibition being displayed for two weeks in October. The
exhibition continues to generate a lot of interest both locally and from further afield. and the hall
team has been approached for advice on school projects. The booklet published for the exhibition
continued to sell long after the exhibition and copies have now sold out. A net total of over £3,0
was raised from the exhibition. A further exhibition on the centenary of the New Forest Romani
Compounds is planned for 2026.
The New Forest & Hampshire Wartime A550aation hold monthly talks at the hall which continue to
be extremely popular with tickets selling out within an hour of going online. The improved internal
layout of the hall will help to meet demand. All profits go to the hall towards the redevelopment
projert and eight talks during the year generated net income of over £3.0￿.
Following the success of the first pilot film night and tslk in March 2024, two further events were
held during the year, a talk and film on the Vilcan ￿rcraft and a Greek themed dinner with the film,
Mamma Mia. Consistently full house5 at these events have confimied demand and the viabiltty of
the hall purchasing its own cinematic and AV equipment which will make the events financially
viable.
The pub charity quiz held after the year end In April 2025 raised funds of £51X).
Printing rlghts to the books by the late Alan Brown were donated to the hall and the books continue
to Sell well with 142 copies sold of Twelve Airfield￿. Two more aitheld books by the late Alan
Brown were remastered and published during the year, 'First To Go. and They Flew From The
Forest, including 'Tale5 From The Crew Room.. which has never been previously published. A total
of 80 of those books were sold during the year. The hall team'5 publication, 'From Forest Field To
Western Fronv. also continues to sell well with 52 copies sold during the year and net income from
all the books came to over £2.000.
Communication5
Hall communication5 continue to be provided via new51etters. Su￿ey5, updates to the Hall webslte
and via social media. The hall and Parish website continues to be Fnaintained. updated and
improved by a hall volunteer. The website contsins considerable infomiation about the hall. the
plans for its redevelopment and an infomiative and photographic record of tts history and events.

East Boldre Village Hall
CIO Registration No. 1164549
Financial Review
The attached Receipts and Payments Accounts have been prepared for the year ended 31 March
2025 having regard to Charity Commission guidance.
Receipts
Receipts of £9,780 in the year to March 2025 were sli8htly down on the previous year re￿iptS of
£10,112. Hires were down generally due the anticipation of buildin8 works and uncertainty over
their start date. This has partly contributed to core costs exceeding letting5 by £302. The Trustees
are confident that the redevelopment projert will increase hire income by at least 30% and ensure
that hire income will exceed core costs by margins of between 8% and 20%.
Net re￿Ipts raised from historical talks, including donation5 came to £3,489 and those from the
Romani exhibition, including donations and a grant of £600 from the East Boldre Educational
Charity, amounted to £3,847. Income of £2.000 wa5 raised from the sale of airfield books, and £958
from the movie night events.
Grants were received in the year towards the hall project of £500 from the Hampshire County
Council Councill0rf5 Fund. £5.01)O from the Beaulieu Beaufort Foundation and £2(Ki from the New
Forest District Council Councillorfs Fund. Further grants were secured in the year of £2,IYJO from the
New Forest National Park Communities Fund. £24,500 from the HCC Communlty Fund. and £25.mO
from the NFDC Communities Fund. A bid for £I￿.cKKj from the Community Infrastructure Levy was
approved by the NFDC on 2 April 2025. Adonation of £4,000 was received during the year.
increased to £S.(XX) with the receipt of Gtft-Aid shortw afterthe year end.
Payments
A hi8h fixed electricity contract ended in August 2024, electricity costs being halved thereafter. This
is the main reason for tore costs being higher than letting income. Capital and exceptional Costs
include rnainly a new tamiac apron to the carpark1£4,0001, a new heating control System to reduce
energy wastage1£4561, and panels for the Romani exhibition1£9941. Redevelopment costs in the
year of £4,142 included an asbestos survey1£6601, structural survey cost51£2,7771, and energy
audit for a Energy Perfomiance Certificate1£3421 and a planning application1£3631.
Rese￿e5
Total resetves have increased by £11.6011£4.613 in the previous year) to £61,9611£50.360 in the
previous yearl. At 31 March 2025, the reserves were ￿presented by £834 on the current account,
£6.674 on deposit. £54,364 on a high-interest. notice account and £90 in petty cash.
On 31 March 2025. the restricted reserves for the hall development project were £16,586 and
designated reserves were £39,S(Kl. The reseNes poliry is to maintain sufficient non-designated and
unrestricted reserves to cover at least six months running costs and unrestricted reserves of £5.876
on 31 March 2025 are expected to be more than sufficient for that purpose.
Trustee Approval
The trustees declare that they have approved the tru5tee< report above for the year ended 31
March 2025.
Si8ned on behalf of the trustees on
Gina Antczak. Treasurer
Michael Hus

East Boldre Village Hall
CIO Registration No. 1164549
Independent Examiner's Report
to the trustees/members of the East Boldre Willage Hall
on the accounts for the year ended 31 March 2025
I report to the trustees/members on my examination of the accounts, which are set out on
pages 7 and 8, of the above charitable incorporated or8anisation {'the Chariw) for the year
ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the Charity, you are responsible forthe preparation of the accounts in
accordance with the requirements of the Charities Act 20111'the Act'l. You have chosen to
have an independent examination although an audtt is not required for this year under
section 14412) of the Act.
I report in respect of my examination of the Charitvs accounts carried out under settion
145 of the Act and in carrying out my examination. I have followed the applicable
Directions given by the Charity Commission under section 145{5)Ib) of the Act.
Independent examiner's sL*ement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that, in any
material respect:
the accounting records were not kept in accordance with sectlon 130 of the Act or
the accounts do not accord wtth the accounting records
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in orderto enable a proper
understanding of the accounts to be reached.
Signed by-
Name:
John Graves
Relevant professional qualification or body: Fellow of the Instltute of Chartered Accountants in
England and Wales
Address:
Heatherlea House. Main Road. East End. Lymington, S0415ST
OnDate:

East Boldre Village Hall
ao Registration No. 1164549
Recèlpts and Payments Accounts
Yoar Ended 31 2025
Notes
Year Ended
31 Mar¢h 2025
31 M¥Gh 2024
RECaPTS
lrtcome. fundraising and InterEsi
Lettuys Rec•pts
9.780.C(*
8.B89.47
3,842.28
1.834.32
24.116.07
10.112.OJ
3.05184
3.839.20
702.71
17,768.75
Bank knlwe¥t
Grantsand donatlon$
Grants & Dcnat+wts . G￿eral
Grwls & Dcnalitins. Hall Red&dOWn￿
1,412.83
9,931.W2
803.95
2.675.74
314.09
11.344.45
Total Recelpts
4￿.52
21.6BO.53
PAYMENTS
El￿1￿￿tY & Wat
IT & CommLnicaticns
MaIni￿arte8 & Cayeiakl
Admirwslrdtiw Li¢ew & ￿1￿¢
3,630.95
425.95
4.972.10
38.10
1.016.40
10.IW.SO
2.647.37
55T.24
5.341.31
169.01
95a.51
Total Runnlng C03ts
9,703.80
0￿r Captal Nems and E¥¢epU(•wl C(kAts
F￿￿r￿s￿re Costs-
Costs. Red8￿C￿nort
Hal Rede*1optn￿I Costs
5.591.87
3.466.31
4B8.95
4.229.76
3.29rTr.9ts
729.32
745.73
2.478.00
TOtsI P8yrnef
23.859.39
10.947.53
LeiUrvJs Ir￿(￿ne less Rtm￿4￿3 Costs
Net and Ex¢eptlwJ lem8
Nei Fur*JrsAslffj. Grants arvj DonatlCffl5- G2reral
Nei FundraslrvJ, Costs, GRrts & rAir￿IC￿- 5
Nel Flrwce Recelpts
PECEPTS
403.9)
.2W.
3,127.47
3.605.30
7ff2.71
£613.00
(S.591.87)
6.805.99
9,055_19
1.634.¥
11.801.13
ststvmBnt of Funds
ResevvE5 at 31 March 2024
Restrfcted Fur
D8s19￿ted Res*w Note 6
UNe51rict*l Res8￿￿
Total reserw at 31 March 2024
Net Flecdpts for 2024125
Re5prvesat 31 March 20Z5
Restricted ReseTres Note 5
DesfvJrBted Re5eThES Note 6
Urrfastricléd R8s•A*#
ReSP￿25at 31 March 2025
Cash fundsal
31 M¥¢h 2QS
31 March 2024
7.530.66
ST,￿0.￿)
S,329.78
S).360.42
11.601.13
61.*1.55
16,585.85
39.5W.00
S.87S.70
688.74
4,21e.57
442e6.e3
188.48
.673.61
54.263.91
90.18
Petty Cash
61.961.55
so.3￿.42
Statement of Assets and Liabilitiès
31 2025
31 M8r¢h 2024
Catsh fithds
Builrfmg Oi¢eTrxd to 31 M8rth 2076)
St(¢k ofBook$ sa￿ let costl We 7
Olher Mn.mLkieiary a5sels held Lse
Returnable FiknbBr4o DeposlVLellirvJs Depostts
61.W2
749,014
1.249
50.960
713,347
1.212
31.6&
111X)I
796,474
845,613
Gfna Anlczak, Tt&3SL
Mlchad Hus
d. Chalmi

East Boldre Village Hall
CIO Registration No. 1164549
Notes to the Recelpts and Payments Accounts
Year Ended 31 March 202S
Year Ended
31 uar¢h 202
Yèar Endèd
31 MaT¢h 2024
1 ADatyg1s of Lettltvj Inc4Jme
DHntr. Yog3 ond fitre55 classes I￿gUla*
Regular Gtoups and CoifBe Pknffiin53
Tralnlng IWbrkshop$
e%Ents anl m8elJng5
stage hire and dftmawor*shops
Band pracll
Par&8s1Re￿p1IonsI8d-h0cother
0￿￿Or£￿S1o￿al groUpSffL￿1Ijre Hi
2.345.00
765.00
4.783.00
680.00
s5￿0
627.00
5251)0
90.00
2270.00
1.026.00
4.405.00
870.00
170.00
782.00
485.00
105.00
9.780.00
10,112.00
2 Mahrtenqnce
Cleaning and (zretsknng
Carelaklng suppl￿¥
$￿rfty$￿1ems
Repair5 & replarnm•nts
Elerarlcal thec*s
Other
4,120￿0
161.89
595.02
412D
3.720.00
184.34
595.06
152.94
670.00
18.97
53.99
4.972.10
5,341.31
3 Capftaland ExcgptlDn81 knm8
New tamacAproTh to C8rp8
rnal hau painÈng
New heafng conirol S￿18￿
Ethibition Panels
Fire alarm rnain panel
Projector
Cooker
Roordeaner
Drain inspecti
4,000.00
141
456￿0
993
0.00
0￿0
1B1.98
0.00
719.74
45.00
5B9.00
1.8D526
150.00
5,591A7
3290.98
4 Fundralskny. C*ants and rR)natkn
RomanY￿1b1tr0n gran18
Donalon5 frorn Rorn8nl ethfolfjoTrl9eneral
Romanl Ethlbloon Ine
Net Book $8les
)iie NightlneQ
Q￿zNIght{Aetj
600fj0
810.13
2.437.01
2.000ts6
958.19
0.00
4D1.00
4D2.95
0.00
1.65620
224.32
443.00
6A0599
3,127.47
5 Hall D8VetownentProfvct. P*str*t•d Fw
Bal￿￿ at1 Npdl
Don?ffons and (>ants
NFHWA T￿kS rec£ipts- pasfnents
Donations aiNFHWA Talks & Exthlbffjons plus Caft￿1
ktetings. Communicaffons and Team Bulthng
ptonning appiK*fjons, P￿slo[la1 Fees &￿TrE
7,530.66
3,925J6
9,796.00
3?5333
135ts2
187.721
{4.142.041
2,500.00
3,093A7
489.83
12.478.001
Total NetRe￿IptS In pthjd
Balan￿ 8t31
9,055.19
3,605.30
16￿85￿5
7,530.66
fj Da8tgnatAd Fund
Exzptional repai15 and maintenonce
Hall D￿￿k)PMent
Bal•n￿ 4t31 ￿Tch
5,000.00
34.5DO.00
5,000.00
32.500.00
39500.00
37,500.00
7 Stock of 8ook5 atcost
From ForestNeld to ￿￿8￿rn From 141
Aan Brown Collecbon
200
(PY1931
(PY971
68526
564.00
937.98
273.54
alanr* 8t31
1,24926
1211.52