Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2022 To 31 08 2023
Section A Reference and administration details
Charity name Anthony Roper Pre-School and Kindergarten CIO
Other names charity is known by Anthony Roper Pre-School
1164480
Charity's principal address The Nursery Unit, C/O Anthony Roper Primary School High Street, Eynsford Kent Postcode DA4 0AA
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| VickyEllis | Chair and Secretary | 1/9/2022 - 31/8/2023 | ||
| Nikki Jarrett-Smith | Treasurer | 1/9/2022 - 31/8/2023 | ||
| Donna Gifford | N/A | 1/9/2022 - 31/8/2023 | ||
| Samantha Aitchison |
N/A | 1/9/2022 - 31/8/2023 | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
||||
| Name | Dates acted if not for wholeyear |
|||
Names and addresses of advisers (Optional information)
Type of adviser
Name Address
Name of chief executive or names of senior staff members (Optional information)
Donna Gifford and Samantha Aitchison (Pre-School Managers)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
We are governed by a constitution.
(eg. trust deed, constitution)
TAR
March 2012
1
We are a CIO (Charitable Incorporated Organisation).
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Our constitution confirms that new trustees may be nominated and appointed by current Trustees.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
We continue to operate with a small group of trustees (two former parents of Pre-School children and our two Pre-School Managers), though we hope that new members may join our committee and take on a trustee role in the near future.
Safeguarding - All Trustees are subject to a DBS check and are required to understand their safeguarding responsibilities (as outlined in Keeping Children Safe in Education 2023). We undertake regular safeguarding training and have this as a rolling agenda item at our committee meetings. Training and Induction - Trustees meet regularly and work collaboratively on all aspects of the role. Induction and training routinely take place during regular committee meetings. We also access external training when required for example from The Education People or National College.
Wider Networks The Pre-School has been the lead setting of a local collaboration of similar settings until the end of the academic year 2023 and we continue to work with a number of external professionals, including Early Years Inclusion Advisors, the Local Inclusion Forum Team (consisting of Specialist Teachers, Health Visitors and Social Services representatives), a Sufficiency Officer etc. Pre-School staff continue to work collaboratively with staff from the Anthony Roper Primary School, for example to support student transitions.
Section C Objectives and activities
As outlined in our governing document (constitution): The charity works for the public benefit having as its objective the development and education of children and young people, in particular by:
Summary of the objects of the (1) promoting their care and safety, charity set out in its governing document (2) promoting their education and promoting parental involvement, (3) promoting their health and wellbeing,
(4) providing services to support them and their families and carers.
TAR
March 2012
2
In relation to these objectives, the charity’s main activity is to deliver the Early Year Foundation Stage to children aged 2-5, within our inclusive setting.
We do this by employing experienced, well qualified and highly competent Pre-School Managers and a team of talented Early Years Educators, who together provide opportunities for all children to learn, develop, stay safe and healthy. Our work being expertly supported by our work of our Admin Assistant.
We are guided by the needs and interests of our children and continue to Summary of the main deploy a key person approach to ensure the progress and well-being of activities undertaken for the individual children is carefully monitored. public benefit in relation to these objects (include within We provide our staff with regular training and maintain a stimulating this section the statutory learning environment. declaration that trustees have had regard to the guidance We listen to the views of children, parents and staff and use feedback to issued by the Charity inform our improvement work. Commission on public benefit)
We accurately assess our children and develop positive relationships with our stakeholders.
We value all children as individuals, we celebrate diversity, and we help the children in our care to be happy and healthy.
We have policies and procedures in place for all aspects of our work including safeguarding, child protection and health and safety. In all of our work we (the trustees) have regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about: We are not involved in grant making or social investments.
-
policy on grantmaking;
-
policy programme related investment;
We remain grateful to the efforts of our staff and parents in generating fundraising income, where possible.
- contribution made by volunteers.
TAR
March 2012
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
In terms of our main achievements this academic year (September 2022 to July 2023): • We are pleased to have completed a further academic year during which Covid had a less significant impact on our community. • We continue to employ a talented team of Early Educators who are in turn lead by extremely experienced and knowledgeable managers. Our staff are our most valuable asset, and we remain unfortunate to have retained a well-trained team of able and enthusiastic practitioners. • We have delivered high quality education to the children attending our setting and working proactively with our parent/carer stakeholders we are committed to evaluating and wherever possible improving provision. • We are proud to have gained the Education for Sustainable Development Award this year, being judged as ‘excellent’ in all areas. This recognises the significant focus of our setting on the environment and on re-using and re-cycling. • We are pleased to have been able to remain financially stable. This has not been the case for a number of local similar settings who have since ceased to exist. In 2022-23 like many settings we experienced a number of external factors that increased our outgoings, while, at the same time, we saw the number of children on our roll fall, in the main as a result of fewer parents electing to access early years education, beyond funded hours. This provided the setting with a period of challenge. Fortunately, as a result of the efforts of all members of our team and in particular as a result of the work completed by our treasurer and our administrator, we were able to navigate this challenging period. Working proactively with our external Sufficiency Officer, subsequently, we have planned and delivered a number of new approaches to help protect the setting financially going forward, despite the ongoing challenges to early years settings nationally.
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details |
Our policy is to hold the equivalent of a (short) term’s funds as a reserve to enable us to manage cash flow during the autumn terms, when income is lower and to enable us to pay our staff, should the Pre-School need to close for a period due to unforeseen circumstances, such as building damage. We are currently working to build up our reserves following this year’s financial challenges. |
|---|---|
| No funds are materially in deficit currently. | |
| (Optional information) |
TAR
March 2012
4
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s main sources of funds are fees collected from children (mainly aged 2 years) and income received from KCC for those children aged 3 and above who are entitled to funded sessions. We receive a smaller amount of funding for children identified as Free for Two (FF2). We receive some funding via fundraising.
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Nicola Jarrett-Smith Full name(s) Victoria Ellis Position (eg Secretary, Chair, Chair Treasurer etc) Date 26/2/2023
TAR
March 2012
5
CHARITY COMIAISSION FOR ENGLAM) AND WALES rtyNo .If•ft Annual accounts for the To 01h)912022 J1fif/2023 Section A Statement of financial activities Prtor yw Incomlng re•ourt (Not• 31 F01 F02 F04 F05 251 3.837 5.252 5,252 811 139.611 246 157.472 135.193 Tothl R••ourc•• •xp•nd•d (Not• 41 141.256 145.674 26.349 135.594 26.349 S10 3.878 400 179,705 Total 161.913 3.878 N•t Incomdl•xp•ndikn) b•ftx• Inv••tsn•rt q•ln•l{lo•M) 813 20.687 20.147 17.899 N•t Onc{eXPendItUr•) sls 20.687 540 20,147 17,89 817 Oih•r rnc¢)gnl••d 9•In(lO1). Pl•t mov•m•ntln fimds R•¢ondll•tton olfimd&' 13782 1.862 11.920 32.1%7 5.979 Tot•1 funds ¢affl•d fonv•
Section B Balance sheet Flxed a88ets lThtThJlbl• •M4ts 7n9lbl• •ss•ls FOI Ftrl FC6 (Not• n 293,594 203,$ 314.565 Curr•nt a88ats $ttxk• C•sh •t b•fi* •nd kn h•nd TO1CrtaI8•ty BIQ 30,422 30,422 n• y••r INol• 81 344.587 on• y••f (Not• 8> 303.469 303.469 344,587 Fund• of th• Ch•rlty End¢)rnt lund R•strkt•d Incofft• fvrth (Nots •) Unrn•lrlcW knrKls ¢N¢)1•9) 2.4Q2 2.402 301,C¢7 1,862 342,ns 301.7 344,587 Syft tri omor CC17• {Exo
Section C Notes to the accoiints Note 1 Ba81• of pr•p•rallon Th1¥ •Ktlon Should b• cofftp by am ¢h•rftl•s. 1.1 Ba818 of accounllng transacti value unless O1hw8e stated in th• r•levant note(s) to these accounts. ' and wth" preparing l'r ac¢cnts ffi Kcordarth wrth Final ReportifVJ stard apphcable m the UK WMI Repth d Ir•laThJ {FRS 102) 16 2014 the FinwKial R•pMry SI apph¢•t4e in the Urxted lfjrvJdom and Rawb1 of Irdand (FRS 102) ' an¢J *ith tM Chantss A¢1 2011. CC178 (Excd)
12 IK¢XIE Y Y•# Y•• •
Ye¥ Y•• 14 AsseT8 Y•• Y•• Yw
514Ctloti C Notc.s tL) tIIL' 4CCOilnt5 Nots3 251 T•xI 151 &252 Totsl 246 I1•n 11 S•p•rn Kccts 82.69t 82 891 63Q19 4.418 139811 T¢al 115.193 * u8• 145674 ¢¢17• IE
aitrs ID 3r(CbLin45 wi Ir4L•rrf• 1) $46 524 87 87 674 074 137 $14 157514 45 124$ 73 5273 7? IX472 13fd 142 C¢17• If*
y4•r ¢¢17• (E
Section C Notp4 tn Ih?.Ir.rniiiit Note 6 Paid •mploy••• 11.1 Stsff Costs Th1• yw L••t y••r 8•l•rt•s •nd w•q Socl•l •CUflty costs P•n•lofi ¢a•ts Id•fin•d •th•m•) 137.e86 1.833 2.521 133.384 1.759 2.371 142,020 137.514 11.2 A¥•r•q• hNO count In th• y• Th• prt• ol lh• Cha In th• Th1• y••r Nun L•sl ymr 11 Total 11 11 CC17• {EKd)
Nol• 7 Tot1 At t•gbv¥ rftr• y• 419.420 419.420 419.U 20 Y•ws 101, 20.•71 20,Vi Tw•lw¥' A WKI qlll J 12S,831 7.> Illl bopl 314A05 314,Sq6 C¢17•lE
50(.'lioi) C Noiv5 lo the accoLlItS N)t• 8 Cr•dllorn •nd •cenl• 1.1 AMly•l• d crnthl AmeAxft• lllbng kn wlthl on• Th1• y4•r Amount• l•llng •ft•f L••t y••r y••r L••1 y•Ar A¢uu•l• for qr*rt• P•y4b B•nk lo•n• •nd ownl Trnd• cr•dKo P•yYn•nl• rnc•l¥•d on •¢¢MI tsr ¢onlrn¢t• p•rfornwnc•4•l•l•d grnnf• Tu411on •nd •o¢l•l •Kwlty Tat•l C¢17• ie¥£
111. Iiiiiiiiiiig 111111111111 111111111111 11111111111 111111111111 Elllllllllll 11111111111
CHARITY COMMISSION FOR ENGL ANO WALES Independent examlnerfs report on the accounts S•ctlon A Indopondent Examin•r's Report Report to lh• tru•l••l memb•rn of AnOx>ny Rw PrtrsttK and lQrKleryarten CIO On •cc•unts for th• y •nd•d Y•ar Ended 314 2023 Ch•rtty no (11 any) 116H&) I f•fKWt ts) the cffl my of the crf thè al¥ (kne fof It y ended 3110V2021. R••pon•bbllhkn and baskl ol rnport cwnts in acc¢ wth the requ¥)eThts d tho Ch8nls AL12011 (kn• kr). I reFort of my of TNst'6 &ccrtKrf8 ¢xrt tslef 145 d thé 2011 Ai in cor oul my èxamirts)n. I Ml•f 145(5Xb) the A¢ •xamln•rf• •lat•ffl•nt my •It•)tn In Thryth ts ey•mmlK>n gi¥e8 me au80 to th In. maier•l rnspect of (y CoUnt$ dKI C4%nK vnth the ftyuY•mth (Actcthts a1 Rep)rts) RegulatThs 2008 than requ¥wl ltst th• w)tml3 and Iw. ¥ew whKh * nc¢ 8 mallef ¥•tth thé èxnn•lw to shCk1 be drawn Ihm feporl In 25A)6r2024 Pe1 Furg R•l•vant FCCA quallnudonli) body 111 anyk. I AddM•s: IER Oct 2018
CHARITY COMMISSION , FOR ELA)I AND WALES Independent examlnorfs report on the accounts Seclion A Independent Examir)er'$ Report Report to th• trn•t•wl m•mb•rn al Anthony Roper Pltsst and "rKleWg8rten CIO On Kcounts forth• yfr4f •nd•d Yéar Ended 31. Auw¥l 2023 Charlty no (rf •nyl 116M80 I i•rort lo the tw¥lo0s my oxwnin81wt ofthe ol 8t# thty nhe Tnjst? for th• ended 3110W2021. R••pon•lbllHl•• Ind il• ol r•port A• the dwW8 1rn8t••1. yoj are r•ffitJblo fr ollh• 8ccounlB in wrth the rtquwwn¢Thts ol tr•0 Chw'l• ALI 201 f rtho hLri. I rem n 1pt of my ex8min?lth ol the Twst'# accwnls carried urKlef sectN)n 145 LI the 2011 Ad in c4rfyJtvJ out my exaM•rn. I ha foltyw&l all I •pplrabl8 r•)rO 9i¥n ty lh• Ch¥lty C<•MIW urmlw sedr4) 1451511bl ol the A Ind•pnd•nt I havè complèièd my exaMina1h I confwm th4t no m8tenal m&tters ha •x4mln•rf• ¥tal•rn•Trt ID my allenlk)n in wth the OyAm¥)an which giveg rne to beli? th In, any maion81 iespect th8 accountiTrJ rx¢¢ds w¥e nol 8cc¢KdwK• wrfh 8ectson 13 of Ihe Ch8ffls or the a7(nts acc¢yd wrth t1 aCtntIng rerds.. or oco)unts d1 N)t ¢(Pty vliih Ihe opplicablo eonc¢ming the fomi and Ntent of oUnt$ 8ét ¢JJl Ih• Ch¥ (Attounts and Rekxlrtsl Régulat$ 2008 ¢xhw than wy reqU•nl lh Ihe )(15 give a and la vw ncrt a mattef COn8er•d as part ofan Hrdrrt tx0.0n. I ha¥e no Conce arKI hathry cm woss no dhèr matt•ffs In wrth th• •x¥nnatDn lo att1) shoubd be draym in Ihm r¢w)rt In order lo M•blD a pffjpw WbdO9 oltho accwnts to Slgfb•d: 2sh)ed2024 N•m•: PetsT Martm R•l•vant pr¢l•8Blon•l FCCA qu•llnutl¢n(•) or Ix•dy <11 any): Addr••8: Fwnttoft Aaytynts Ltd, 1. Flw Wonni• H•. RoJ Se¥onoas, K•nt TN13 2RY IER (kt 2018