**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2022 **To** 31 08 2023 ## Section A Reference and administration details **Charity name** Anthony Roper Pre-School and Kindergarten CIO **Other names charity is known by** Anthony Roper Pre-School **1164480** **Charity's principal address** The Nursery Unit, C/O Anthony Roper Primary School High Street, Eynsford Kent **Postcode DA4 0AA** ## **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||VickyEllis|Chair and Secretary|1/9/2022 - 31/8/2023|| ||Nikki Jarrett-Smith|Treasurer|1/9/2022 - 31/8/2023|| ||Donna Gifford|N/A|1/9/2022 - 31/8/2023|| ||Samantha
Aitchison|N/A|1/9/2022 - 31/8/2023|| ||**Names of the**
**trustees for the**
**charity, if any, (for**
**example, any**
**custodian**
**trustees)**|||| ||**Name**|**Dates acted if not**
**for wholeyear**||| |||||| ## **Names and addresses of advisers (Optional information)** **Type of adviser** **Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Donna Gifford and Samantha Aitchison (Pre-School Managers) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document We are governed by a constitution. (eg. trust deed, constitution) **TAR** March **2012** 1 We are a CIO (Charitable Incorporated Organisation). How the charity is constituted (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Our constitution confirms that new trustees may be nominated and appointed by current Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. We continue to operate with a small group of trustees (two former parents of Pre-School children and our two Pre-School Managers), though we hope that new members may join our committee and take on a trustee role in the near future. **Safeguarding -** All Trustees are subject to a DBS check and are required to understand their safeguarding responsibilities (as outlined in Keeping Children Safe in Education 2023). We undertake regular safeguarding training and have this as a rolling agenda item at our committee meetings. **Training and Induction -** Trustees meet regularly and work collaboratively on all aspects of the role. Induction and training routinely take place during regular committee meetings. We also access external training when required for example from The Education People or National College. **Wider Networks** The Pre-School has been the lead setting of a local collaboration of similar settings until the end of the academic year 2023 and we continue to work with a number of external professionals, including Early Years Inclusion Advisors, the Local Inclusion Forum Team (consisting of Specialist Teachers, Health Visitors and Social Services representatives), a Sufficiency Officer etc. Pre-School staff continue to work collaboratively with staff from the Anthony Roper Primary School, for example to support student transitions. ## **Section C Objectives and activities** As outlined in our governing document (constitution): The charity works for the public benefit having as its objective the development and education of children and young people, in particular by: **Summary of the objects of the** (1) promoting their care and safety, **charity set out in its governing document** (2) promoting their education and promoting parental involvement, (3) promoting their health and wellbeing, (4) providing services to support them and their families and carers. **TAR** March **2012** 2 In relation to these objectives, the charity’s main activity is to deliver the Early Year Foundation Stage to children aged 2-5, within our inclusive setting. We do this by employing experienced, well qualified and highly competent Pre-School Managers and a team of talented Early Years Educators, who together provide opportunities for all children to learn, develop, stay safe and healthy. Our work being expertly supported by our work of our Admin Assistant. We are guided by the needs and interests of our children and continue to **Summary of the main** deploy a key person approach to ensure the progress and well-being of **activities undertaken for the** individual children is carefully monitored. **public benefit in relation to these objects (include within** We provide our staff with regular training and maintain a stimulating **this section the statutory** learning environment. **declaration that trustees have had regard to the guidance** We listen to the views of children, parents and staff and use feedback to **issued by the Charity** inform our improvement work. **Commission on public benefit)** We accurately assess our children and develop positive relationships with our stakeholders. We value all children as individuals, we celebrate diversity, and we help the children in our care to be happy and healthy. We have policies and procedures in place for all aspects of our work including safeguarding, child protection and health and safety. In all of our work we (the trustees) have regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: We are not involved in grant making or social investments. - policy on grantmaking; - policy programme related investment; We remain grateful to the efforts of our staff and parents in generating fundraising income, where possible. - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** In terms of our main achievements this academic year (September 2022 to July 2023): • We are pleased to have completed a further academic year during which Covid had a less significant impact on our community. • We continue to employ a talented team of Early Educators who are in turn lead by extremely experienced and knowledgeable managers. Our staff are our most valuable asset, and we remain unfortunate to have retained a well-trained team of able and enthusiastic practitioners. • We have delivered high quality education to the children attending our setting and working proactively with our parent/carer stakeholders we are committed to evaluating and wherever possible improving provision. • We are proud to have gained the Education for Sustainable Development Award this year, being judged as ‘excellent’ in all areas. This recognises the significant focus of our setting on the environment and on re-using and re-cycling. • We are pleased to have been able to remain financially stable. This has not been the case for a number of local similar settings who have since ceased to exist. In 2022-23 like many settings we experienced a number of external factors that increased our outgoings, while, at the same time, we saw the number of children on our roll fall, in the main as a result of fewer parents electing to access early years education, beyond funded hours. This provided the setting with a period of challenge. Fortunately, as a result of the efforts of all members of our team and in particular as a result of the work completed by our treasurer and our administrator, we were able to navigate this challenging period. Working proactively with our external Sufficiency Officer, subsequently, we have planned and delivered a number of new approaches to help protect the setting financially going forward, despite the ongoing challenges to early years settings nationally. ## **Section E Financial review** |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**|Our policy is to hold the equivalent of a (short) term’s funds as a reserve
to enable us to manage cash flow during the autumn terms, when income
is lower and to enable us to pay our staff, should the Pre-School need to
close for a period due to unforeseen circumstances, such as building
damage. We are currently working to build up our reserves following this
year’s financial challenges.| |---|---| ||No funds are materially in deficit currently.| ||**(Optional information)**| **TAR** March **2012** 4 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The charity’s main sources of funds are fees collected from children (mainly aged 2 years) and income received from KCC for those children aged 3 and above who are entitled to funded sessions. We receive a smaller amount of funding for children identified as Free for Two (FF2). We receive some funding via fundraising. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Nicola Jarrett-Smith **Full name(s)** Victoria Ellis **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 26/2/2023 **TAR** March **2012** 5 CHARITY COMIAISSION FOR ENGLAM) AND WALES rtyNo .If•ft Annual accounts for the To 01h)912022 J1*fif/2023 Section A Statement of financial activities Prtor yw Incomlng re•ou￿rt (Not• 31 F01 F02 F04 F05 251 3.837 5.252 5,252 811 139.611 246 157.472 135.193 Tothl R••ourc•• •xp•nd•d (Not• 41 141.256 145.674 26.349 135.594 26.349 S10 3.878 400 179,705 Total 161.913 3.878 N•t Incomdl•xp•ndikn) b•ftx• Inv••tsn•rt q•ln•l{lo•*M) 813 20.687 20.147 17.899 N•t Onc￿￿￿{eXPendItUr•) sls 20.687 540 20,147 17,89 817 Oih•r rnc¢)gnl••d 9•In￿(lO1￿). Pl•t mov•m•ntln fimds R•¢ondll•tton olfimd&' 13782 1.862 11.920 32.1%7 5.979 Tot•1 funds ¢affl•d fonv• Section B Balance sheet Flxed a88ets lTht*ThJlbl• •M4ts 7*n9lbl• •ss•ls FOI Ftrl FC6 (Not• n 293,594 203,$ 314.565 Curr•nt a88ats $ttxk• C•sh •t b•fi* •nd kn h•nd TO1￿C￿￿rtaI8•ty BIQ 30,422 30,422 n• y••r INol• 81 344.587 on• y••f (Not• 8> 303.469 303.469 344,587 Fund• of th• Ch•rlty End¢)rnt lund R•strkt•d Incofft• fvrth (Nots •) Unrn•lrlcW knrKls ¢N¢)1•9) 2.4Q2 2.402 301,C¢7 1,862 342,ns 301.￿7 344,587 Syft￿ tri omor CC17• {Exo Section C Notes to the accoiints Note 1 Ba81• of pr•p•rallon Th1¥ •Ktlon Should b• cofftp￿ by am ¢h•rftl•s. 1.1 Ba818 of accounllng transacti￿ value unless O1hw￿8e stated in th• r•levant note(s) to these accounts. ' and wth" preparing l￿'r ac¢c￿nts ffi Kcordarth wrth Fin￿￿al ReportifVJ sta￿rd apphcable m the UK WMI Repth d Ir•laThJ {FRS 102) 16 2014 the FinwKial R•pMry SI￿ apph¢•t4e in the Urxted lfjrvJdom and Rawb1￿ of Irdand (FRS 102) ' an¢J *ith tM Chantss A¢1 2011. CC178 (Excd) 12 IK¢XIE Y* Y•# Y•• *• Ye¥ Y•• 14 AsseT8 Y•• Y•• Yw 514Ctloti C Notc.s tL) tIIL' 4CCOilnt5 Nots3 251 T•x*I 151 &252 Totsl 246 I1•n￿ 11 S•p•rn Kccts 82.69t 82 891 63Q19 4.418 139811 T¢*al 115.193 * u8• 145674 ¢¢17• IE aitrs ID 3r(CbLin45 wi Ir4L*•rrf• 1) $46 524 87 87 674 074 137 $14 157514 45 124$ 73 5273 7? IX472 1*3fd 142 C¢17• If* y4•r ¢¢17• (E Section C Notp4 tn Ih?.Ir.rniiiit Note 6 Paid •mploy••• 11.1 Stsff Costs Th1• yw L••t y••r 8•l•rt•s •nd w•q Socl•l *•CUflty costs P•n•lofi ¢a•ts Id•fin•d •th•m•) 137.e86 1.833 2.521 133.384 1.759 2.371 142,020 137.514 11.2 A¥•r•q• hNO count In th• y• Th• p*rt• ol lh• Cha￿ In th• Th1• y••r Nun L•sl ymr 11 Total 11 11 CC17• {EKd) Nol• 7 Tot*1 At** t•gbv*¥ rftr• y• 419.420 419.420 419.U 20 Y•ws 101, 20.•71 20,Vi Tw•lw¥' *A WKI qlll* J 12S,831 7.> Illl bopl 314A05 314,Sq6 C¢17•lE 50(.'lioi) C Noiv5 lo the accoL*lItS N*)t• 8 Cr•dllorn •nd •cen￿l• 1.1 AMly•l• d crnthl AmeAxft• l*llbng *kn wlthl on• Th1• y4•r Amount• l•llng •ft•f L••t y••r y••r L••1 y•Ar A¢uu•l• for qr*rt• P•y4b B•nk lo•n• •nd ownl Trnd• cr•dKo P•yYn•nl• rnc•l¥•d on •¢¢MI tsr ¢onlrn¢t• p•rfornwnc•4•l•l•d grnnf• Tu411on •nd •o¢l•l •Kwlty Tat•l C¢17• ie¥£ 111. 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