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2024-04-05-accounts

Annual Report for the Year Ending 5 April 2024

as approved at the Annual Ecclesial Business Meeting

of Clevedon Christadelphians on 17 October 2024

Structure and Administration

Clevedon Christadelphians was entered on the Register of Charities on 19 November 2015. Registered charity number: 1164479

Our governing document was amended to correct our activities post covid and due to the demographic changes which have occurred in recent years. It was accepted by Charities Commission and entered on the register on 22 Mar 2023 and is listed as “CONSTITUTION ADOPTED 16 APR 2015 AS AMENDED ON 20 OCT 2022 as amended on 04 Dec 2022”.

“CLEVEDON CHRISTADELPHIANS” is an Unincorporated Association. It is an autonomous Christian group managed by the Arranging Committee (trustees). The organising of many activities is shared by a number of members. During the year the Arranging Committee met monthly[a] and four “Business Meetings” open to all members were held. All decisions of the Arranging Committee were ratified at a Business Meeting. All members holding positions of responsibility were elected by the annual ballot and trustees appointed at the Annual General Meeting 19 Oct 2023.

The annual ballot and AGM appoints persons holding office from 1 Jan – 31[st] December the following calendar year ie the AGM on 19 Oct 2023 accepted the annual report for the financial year from 6 Apr 2022 to 5 Apr 2023 and appointed trustees for the period 1[st] January-31[st] December 2024. Consequently it would be possible for a change of trustee to occur during the year covered by this report. However, this did not happen.

Property

The address of Clevedon Christadelphians is:

Clevedon Christadelphians Coleridge Vale Road North Clevedon North Somerset BS21 6NL

As an unincorporated association, the ownership of property is not permitted, hence the ownership of our hall is vested in two current holding trustees.

On 22 April 2015 the Land Registry issued a grant of Possessory Title for this property to the Holding Trustees:

Replacement and additional Holding Trustees have now been agreed but legal notification remains outstanding.

a Excluding August

Clevedon Christadelphians - Annual Report number 10 Page 1 of 4

The Trustees of the Charity form the Arranging Committee:

These officers were all confirmed when the annual ballot was approved unanimously at the Annual General Meeting of the Church held on 19[th] October 2023.

Membership

The year started with 26 members and ended with 27. We were pleased to welcome two members by transfer from the Christadelphian Church in Newport but were saddened by the unexpected sudden death of one of our members.

Charity Objects

The charity's objects (the objects) as agreed with the Charities Commission of England & Wales are:

Aims and Public Benefit

Clevedon Christadelphians aim to provide a place for Christian Worship and activities which flow from a commitment to following the Lord Jesus Christ.

During the year, many of our activities, which had previously been curtailed by Covid 19 restrictions, and restarted last year, have continued but with restricted frequency mainly due to the age and health of the organisers and the changed demographic post Covid.

Clevedon Christadelphians - Annual Report number 10 Page 2 of 4

However, our Sunday communion services have continued each week, where many members were able to attend in person whilst some others joined using Zoom. One benefit of this was participation of the wider Christadelphian community without producing significant GHG emissions due to travelling large distances by using Zoom for speakers from further away.

We also continued the following activities:

Activities

In addition to our Sunday morning communion services, a Bible study class took place most Thursday evenings, again via zoom. This has proven to be well supported with considerable environmental benefits over meeting in person as happened prior to the pandemic.

Sunday School was held in person during School terms. However, due to reduced membership, we now have only one class which takes place during the Sunday Morning Service at 11,15am.

Youth Group has struggled to meet in person due to the availability of its members. It has been decided that this will not continue beyond the end of the academic year. This will be removed from our charitable objects in due course.

Prayer meetings were also held at monthly intervals on Sundays, in person and on zoom.

Communal “Fellowship” lunches were again held in person when numbers made these viable.

Successful charitable events took place during the year:

Once again we had a stand at the Clevedon Flower Show where, in addition to publicising our activities, we provided some craft activities for children under the theme “God is Love” – the children colouring a supply of wooden hearts to be worn as a pendant or to be displayed as a fridge magnet. This was as popular as ever and it allowed the opportunity to talk to the parents whilst the children were busy being creative. We consider this to be our main outreach event of the year and want to continue as long as our resource permits.

Supporting Charities

In addition to one off activities such as helping with Operation Christmas Child, members of

Clevedon Christadelphians - Annual Report number 10 Page 3 of 4

Clevedon Christadelphians made regular contributions of money to a whole range of charitable causes. Some focus mainly on Christadelphians, such as the Christadelphian Care Homes, whilst others, such as Christadelphian Meal a Day, reach out more widely – typically to help orphanages or provide clean water in deprived areas of Africa. Regular contributions are also made to the Christadelphian Samaritan Fund which sends contributions to charities such as D.E.C. and Oxfam as dictated by world events. We have also been supporting the Clevedon Foodbank with both manpower and donations. Over £2723 was donated this way.

Safeguarding Children and Vulnerable Adults

Clevedon Christadelphians has a DSL, deputy DSL and a safeguarding group demonstrating our commitment to the importance of Safeguarding. The DSL, deputy and members of the team attended the annual training provided by the Christadelphian Support Network.

Our Safeguarding policies were reviewed and meetings of the Safeguarding group have continued.

Health and Safety, Risk Assessments, Food Hygiene and Data Protection

Systems are continuing to ensure that good practice is maintained in all of these aspects of the administration of this small Church.

Improvements to the property

For a number of years, it had been planned to improve our toilet facilities and incorporate a Part M Compliant Accessible toilet. The works started in March 2023. The Christadelphian Hall & Buildings Society funded the works, giving £12,500 during the previous financial year (to 5 Apr 2023) and the balance of £20,810 in the current financial year ending 5 Apr 2024.

The works, which started on 20 March 2023, were carried out in two phases. Phase 1- the construction of an additional toilet and enhanced storage facilities off the Youth Activities Room. This reduced the floor area of the kitchen but with additional cupboards and worktop actually made the kitchen more usable. However, for the first few weeks of the year, the kitchen was out of action and temporary facilities were set up in the main hall to allow activities to continue, although Coffee Mornings and Sunday School were postponed during phase 1.

When phase 1 was complete, the focus turned to the entrance hall. This was taken out of service with access to the kitchen, youth activities room, the new store room and toilets as well as the main hall being by the ramp to the rear door. Two of the existing toilets were made into one Part M compliant accessible facility and the third refurbished. All of the toilets have been refurbished with uPVC cladding to the walls, automatic lighting and connected to the building heating/hot water facilities. The ceiling in the entrance hall was lowered and new LED lighting installed to match that installed in the refurbished toilets. In addition internet enabled thermostats have been installed allowing the heating for the whole building to be controlled remotely, removing the requirement to physically journey to the building to reprogramme the heating when events change, thus again saving resources and emissions. The works were completed during the year, and everyone agrees they are a big improvement. Events which were interrupted, have resumed with no impact on attendance.

Roy Dean Treasurer

Paul Corby Assistant Secretary

Clevedon Christadelphians - Annual Report number 10 Page 4 of 4

Clevedon Ecclesia Finance Report Period Ended 5 Apr 2024

SUMMARY
Opening Bal
Q1 Inc
Q2 inc
Q3 inc
Q4 inc T/f inc
Total YTD
17524.54
1314.63
3068.83
1366.21
1292.12
-646.02
6395.77
4190.46
20886.44
150.38
360.80
311.54
57.08
21766.24
113.49
674.87
1050.22
1114.63
746.36
588.94
4175.02
4000.00
0.00
0.00
0.00
0.00
0.00
25828.49
22875.94
4269.43
2841.64
2350.02
0.00
32337.03
General Fund
Internal Restricted Funds
External Restricted Funds
Building Reserve
Total
Q1 Exp
664.26
22765.11
1027.15
0.00
24456.52
Q2 Exp
Q3 Exp
4503.17
1602.88
1197.17
512.82
909.86
984.55
0.00
0.00
6610.20
3100.25
Q4 Exp
Total
Close Bal
1453.02
8223.33
15696.98
372.13
24847.23
1109.47
616.75
3538.31
750.20
0.00
0.00
4000.00
2441.90
36608.87
21556.65
UNRESTRICTED FUNDS (GENERAL FUND)
Q1
Q2
Q3
Q4
Total
Last year
Collections
132.80
65.00
182.33
116.50
496.63
186
Bank Transfer
951.75
951.75
956.67
948.90
3809.07
4020
Misc Donations
60.21
173.64
11.00
12.00
256.85
8
Telephone
0.00
0.00
0.00
0.00
0.00
0
Youth Day
0.00
0.00
0.00
0.00
0.00
0
Interest
169.87
203.82
216.21
214.72
804.62
327
IR Refund
0.00
1674.62
0.00
0.00
1674.62
3001

Sub Total
1314.63
3068.83
1366.21
1292.12
7041.79
7542
T/F from Restricted A/cs
Total
1314.63
3068.83
1366.21
1292.12
7041.79
7542
Opening Balance
17524.54
17528.89
16094.55
15857.88
Receipts
Meetings for Public & Members
Speakers Expenses
Communion Wine
Public Preaching
Advertising
Newsletters & Glad Tidings
Special Efforts
Engaging the public-Youth Activities
Q1
66.20
Q2
105.98
Payments
Q3
60.46
66.20 102.38 46.18
0.00 3.60 14.28
0.00 227.90 296.24
0.00 0.00 0.00
0.00 0.00 93.10
0.00 227.90 203.14
0.00 0.00 0.00

SS
JCYC
SCYC inc Youth Day
Pastoral & Welfare
Welfare
Expenses & Running Costs
Sundries
Building Costs
Fuel, Water, Internet
Maintenance
Equipment
Insurance
Sub Total
T/F to Restricted A/cs
Total
Surplus
Closing Balance
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
598.06 4169.29 1246.18
111.35 331.30 0.00
486.71 3837.99 1246.18
355.72 314.27 379.20
108.00 333.59 183.00
22.99 2476.85 683.98
0.00 713.28 0.00
664.26 4503.17 1602.88

Opening Balance

Closing Balance

RESTRICTED FUNDS RESTRICTED FUNDS
Internal
External
Opening
Balance
Total Donated T/F from GF

Total
Payments Closing
Balance
GA/GASDS
Q1 Q2 Q3 Q4 This Report Q1 Q2 Q3 Q4 ~~to be paid next~~
~~year~~
1271.79
36.38
36.38
37.16
238.68
36.40
385.00
979.77
0.00
0.00
0.00
0.00
20.68
20.68
23.25
39.90
24.00
323.64
14.73
402.27
1915.06
20810.16
0.00
0.00
0.00
0.00
20810.16
0.59
0.00
90.00
0.00
58.13
148.13
0.00
0.00
0.00
0.00
0.00
0.00
Special Appeals 0.00
0.00
200.00
372.13
1084.66
37.16
0.00
1000.45
0.00
0.00
0.00
0.00
39.89
48.00
312.82
0.00
24.81
Russian Parcels
402.27 Recharges
Building Project 22725.22
0.00
0.00
0.00
0.00
148.13 Welfare Support Fund 0.00
148.72
0.00
0.00
0.00
0.00 Happy Faces 0.00
0.00
0.00
0.00
0.00
4190.46
20886.44
150.38
360.80
311.54
57.08
**21766.24 # **
Sub Total 22765.11
1197.17
512.82
372.13
1109.47
37.16
0
0.00
119.84
119.84
131.57
127.89
147.34
646.48 #
0.00
0.00
0.00
0.00
0.00
0.00 #
0 267.18
119.84
131.57
127.89
0.00
124.78
0.00
0.00
0.00
0.00
0.00
0.00
Bible Mission
0.00 # Bible Mission Welfare
0.00
119.84
119.84
131.57
127.89
147.34
646.48
#
Sub Total CBM 267.18
119.84
131.57
127.89
0.00
124.78
0.00
117.98
102.98
143.76
95.28
38.00
498.00 #
0.00
36.38
36.38
37.16
38.68
36.40
185.00 #
315.74
20.69
20.69
21.08
21.84
20.68
104.98 #
0.00
36.38
36.38
37.16
38.68
36.70
185.30 #
0.00
83.45
83.45
85.40
89.20
83.62
425.12 #
0.00
24.09
24.09
24.480
25.240
24.08
121.98 #
0.00
23.09
31.49
28.48
24.24
50.58
157.88 #
0.00
0.00
0.00
0.00
21.84
5.17
27.01 #
0.00
0.00
20.69
0.00
0.00
5.17
25.86 #
0.00
0.00
0.00
21.08
0.00
5.17
26.25 #
0.00
20.69
0.00
0.00
0.00
10.17
30.86 #
-202.25
94.67
119.67
109.00
107.77
100.62
531.73 #
Meal a Day 155.98
102.98
143.76
95.28
0.00
38.76
72.78
36.38
37.16
38.68
0.00
37.16
0.00
0.00
0.00
0.00
420.72
21.07
73.08
36.38
37.16
38.68
0.00
37.16
167.07
83.45
85.40
89.20
0.00
85.36
48.17
24.09
24.48
25.24
0.00
24.47
73.67
31.49
28.48
24.24
0.00
26.25
5.17
0.00
0.00
21.84
0.00
5.46
5.17
20.69
0.00
0.00
0.00
5.17
5.17
0.00
21.08
0.00
0.00
5.27
30.86
0.00
0.00
0.00
5.17
0.00
0.00
0.00
0.00
329.48
102.07
114.73
82.61
123.00
73.76
0.00
17.99
5.00
371.95
180.48
81.94
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
148.98
0.00
0.00
3.12
0.00
23.00
0.00
0.00
Samaritan Fund
COP 2010 Project
CALS
CCH
CSN
COG
CSSU
Central Benevolent Fund
Bible Exhibition
Jewish Relief
Project Aid
0.00
97.61
82.61
123.00
73.76
17.12
394.10 #
CARA
0.00
0.00
371.95
180.48
81.94
5.00
639.37 #
Coffee Morning/Cream Tea/CHSW
0.00
0.00
0.00
0.00
0.00
0.00 #
Cycle Uganda
0.00
0.00
0.00
148.98
0.00
148.98 #
Macmillan Cancer Support
0.00
0.00
0.00
23.00
0.00
3.12
26.12 #
Special Boxes
113.49
674.87
1050.22
1114.63
746.36
588.94
**4175.02 # **
Sub Total 1027.15
909.86
984.55
616.75
750.20
536.14
4303.95
21561.31
1200.60
1475.43
1057.90
646.02
**25941.26 # **
TOTAL 23792.26
2107.03
1497.37
988.88
1859.67
573.30
SUMMARY OF ACCOUNTS
Prepared
D R Dean
D R Dean 3 Oct 2024
Checked Neil Sutcliffe
Independent Examiners Report 3 Oct 2024
Cash
Santander
Bank of Scotland
COIF
TOTAL
122.23
1195.45
3261.49
16977.48
21556.65
Prepared D R Dean D R Dean 3 Oct 2024 0.000000
Checked Neil Sutcliffe Independent Examiners Report 3 Oct 2024
Charity Name No (if any)
CLEVEDON CHRISTADELPHIANS 1164479
Receipts andpayments accounts CC16a
For the period
from
06/04/2023
To 05/04/2024
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
497
3,809
1,675
257
805
-
7,042
-
-
-
7,042
-
93
-
590
143
616
6,723
58
8,223
-
-
-
8,223
- 1,182
-646
21,525
19,697
Restricted
funds
to the nearest £
Endowment
funds
to the nearest £
Total funds
to the nearest £
Last year
to the nearest £
Collections 497 1,830 - 2,327 1,865
Bank Transfer 3,809 2,253 - 6,062 6,724
Inland Revenue Refund 1,675 - 1,675 3,001
Misc Donations 257 - 257 12,508
Interest 805 - - 805 327
Youth Day - - - - -
From CHBS 20,810 - 20,810
Payments for Mags & Events 402 - 402 573
Sub total(Gross income for
AR)
7,042 25,295 - 32,337 24,998
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
24,998
Advertising - -
Newsletters & PreachingMagazines 93 186
Sunday School, Youth Group, Happy
Faces
- 519
Special Events 590 530
Speakers Expenses & Communion Wine 143 219
Sundries 616 726
Building Expenses (inc Fuel, Insurance &
Maintenance)
6,723 13,312
Magazines & Activities 565
Welfare/Donations to others 58 5,458
**Sub total ** 8,223 21,515
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
21,515
- 1,182 - 3,090 3,483
-646 646 -
21,525 4,304 22,346
19,697 1,860 25,828

CCXX R3 accounts (SS)

31/12/2024

3

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
Details
Cash & Bank accounts
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Unrestricted
funds
to nearest £
19,697
-
-
19,697
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Restricted
funds
to nearest £
1,860
-
-
1,860
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-
Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
Derek Royston Dean
Neil Sutcliffe

Date of approval 03/10/2024 03/10/2024 31/12/2024

CCXX R4 accounts (SS)

4

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Charity Name
CLEVEDON CHRISTADELPHIANS
Charity Name
CLEVEDON CHRISTADELPHIANS
Charity Name
CLEVEDON CHRISTADELPHIANS
5th April 2024 Charity no
(if any)
1164479
1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

*Please delete the words in the brackets apply.
Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

NR Sutcliffe 03/10/24
Neil Sutcliffe
Fellow of Institute of Chartered Accountants in England and Wales
10 Park Lane, Penwortham
Preston, Lancashire
PR1 9JB

October 2018

IER

1

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Everything appears to be in order

October 2018

IER

2