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2022-01-31-accounts

Company Registration No. 09644387 Charity Registration No. 1164475 (England and Wales)

THE ROLAND CALLINGHAM FOUNDATION

(A CHARITABLE COMPANY LIMITED BY GUARANTEE) ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Norman Heaton (Chairman) James Archer Mark Callingham Sandra DeLord (Resigned 14 October 2021) David Duckitt Tobias Faber (Appointed 14 October 2021) Peter Holgate

Company registration number 09644387 Charity registration number 1164475 Registered office 14 Ledborough Lane Beaconsfield Buckinghamshire HP9 2PZ Business address Bekonscot Model Village and Railway 14 Ledborough Lane Beaconsfield Buckinghamshire HP9 2PZ Auditor Harwood Hutton Limited 22 Wycombe End Beaconsfield Buckinghamshire HP9 1NB

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) CONTENTS

Page
Report of the trustees 1 - 6
Independent auditor's report 7 - 9
Consolidated statement of financial activities 10
Consolidated balance sheet 11
Charity balance sheet 12
Consolidated statement of cash flows 13
Notes to the financial statements 14 - 24

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 JANUARY 2022

The Trustees (who are also the directors of The Roland Callingham Foundation) have pleasure in presenting their report together with the consolidated financial statements of the charity and its subsidiary for the year ended 31 January 2022 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements comply with the Companies Act 2006, the Charities Act 2011 and the Statement of Recommended Practice - Accounting and Reporting by Charities (the FRS 102 Charities SORP).

Structure

The Roland Callingham Foundation ('the Foundation') is a private company limited by guarantee without share capital incorporated under UK Company Law on 17 June 2015 and registered with the Charity Commission on 19 November 2015.

In 1928 the late Roland Callingham commenced development of a plot of land adjoining Ledborough Lane as a model village and railway and in August 1929 the public were allowed to enter on payment of a small fee, all proceeds being donated to charity. The land was gradually developed further and in 1934 The Bekonscot Model Railway & General Charitable Association was formed to administer the operation and disburse the excess of receipts over expenses to charity. By 1975 it had become clear that a more up to date organisation was required. The late Mrs Irene Callingham (the widow of the late Roland Callingham) transferred the land occupied by the model village to the original Roland Callingham Foundation by way of a gift in 1978 and Bekonscot Limited was formed to undertake the running of the model village on behalf of the original Foundation and Church Army, paying over its annual profits to those registered charities.

On 31 January 2018, following agreement with the Charity Commission, the net assets and obligations of the original Roland Callingham Foundation were transferred to the Foundation. The Foundation is responsible for the operation and administration of the Bekonscot model village and railway and for all charitable activity undertaken from this site. Its wholly owned subsidiary, Bekonscot Limited, is responsible for the commercial activities undertaken at the site and distributes its available profits annually to the Foundation.

Governance and management

The Foundation is governed by its Board of Trustees, with Messrs Heaton and Archer also serving on the Board of the group's wholly owned subsidiary company, Bekonscot Limited. Staff involved in the day to day operation of the model village are employed jointly by the Foundation and by Bekonscot Limited.

Operational decision making for the village is the responsibility of the Managing Director who is advised and supported by the Board of Trustees and a Joint Finance & General Purposes Committee. Bekonscot Limited runs the trading activities of the village such as the shop, tearoom and light railway. It has its own Board of Directors, advising and supporting the Managing Director. The charitable activities of the group are undertaken by the Foundation under the strategic oversight of its own trustee board, with the support of the Managing Director and the trading subsidiary board. Trustees continued meetings throughout the pandemic using videoconferencing.

During the year Sandra DeLord resigned as a Trustee for personal reasons and we thank her for her wise counsel and advice during her time as a Trustee. We welcome Tobias Faber as a new Trustee.

Recruitment, induction and training of Trustees

On appointment, Trustees are provided with a detailed history of the Foundation and its predecessors and with previous accounts. They also undertake various discussions with existing members. Trustees ensure that they keep themselves up to date with current matters affecting charities including charity law requirements, Charity Commission best practice guidance and the Charity Governance Code.

Related parties

Bekonscot Limited is the wholly owned trading subsidiary of the Foundation. The financial statements therefore include the wholly owned subsidiary.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

Objectives

The objectives of the Foundation are to advance such charitable purposes (according to the law of England and Wales) as the Trustees see fit from time to time for the public benefit in particular, but not limited to:

The model village is recognised as the oldest original of its kind. It both educates visitors about the history, heritage and ways of life of England in the 1930s and also preserves this experience for future generations.

Throughout its long history, the model village has made significant donations to the charities it supports.

Public benefit

The Trustees have had due regard to the Charity Commission's guidance on public benefit. Of the charitable purposes set out in the Charities Act 2011, the Foundation principally contributes to three areas; Purpose 4: The advancement of education; Purpose 5: The advancement of religion; and Purpose 8: The advancement of the arts, culture, heritage or science. Through its programme of grants the charity also promotes other charitable purposes including the relief of poverty, the advancement of health and community development.

The public benefits of the Foundation are:

In its operation of the model village and railway, the charity seeks to minimise harm to the environment.

Any member of the public may:

The Foundation seeks feedback from both its own visitors and from the charities it supports to verify that these benefits continue to be delivered.

The Foundation works with other charitable groups and schools to encourage and support access for people who may otherwise find it difficult to visit Bekonscot due to financial or other constraints.

Achievements

The Foundation's principal funding sources are the surplus arising from its operation of the model village and the donated profits of Bekonscot Limited, its trading subsidiary.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

In the 2021 season visitor numbers increased as the restrictions from the COVID-19 pandemic eased. The model village was able to re-open on 12 April and stayed open until 12 December when it closed for the season to allow the winter maintenance programme to start. Additional hygiene measures due to the pandemic continued to affect capacity. We were able to welcome 118,245 visitors (2020 season 74,727 and 2019 season 146,247). This was lower than 2019 mainly due to not being able to open in February, March or early April. The operation of online booking continues to work very well. It smooths visitor arrivals across the day and enables the charity to communicate better with visitors both before and after their time in the model village.

The Trustees are again most grateful to the staff for their commitment to Bekonscot during the difficult ‘lockdown’ periods and to central and local government for the pandemic support grants which have helped the Foundation cope with the financial impacts of the pandemic.

School visits and the Foundation’s education activities were still greatly curtailed during 2021. Some schools were able to visit in the Autumn and new learning sessions were developed to benefit both them and visitors in general. More educational materials have been made available online. In particular a new “build your own virtual village” game has been made freely available online.

Despite the three months of lockdown, maintenance of the model village and railway has been progressed and the Trustees greatly appreciate the expertise and diligence of staff in preserving and enhancing the many buildings and the intricate railway control systems. The buildings, model scenes and transport connections in the village convey the rich heritage of life in the 1930s and how models are an effective medium to communicate this.

Planning to enhance the Key Stage 2 and Key Stage 3 education offering has been completed, was trialled in 2021 and is planned to be offered more widely to schools in 2022.

The charities supported by the Foundation in 2021/22 were:

Church Army Harrow Carers South Bucks Hospice
Age Concern, Flackwell Heath Helen and Douglas House SPACE support
Animal Antiks Holmer Green Village Society St Francis of Assisi Terriers Church
Baby Bank Hearing Dogs for Deaf People St Mary & All Saints Church
Beaconsfield School Hope Church St Thomas’s Church
4th Beaconsfield Scouts group Holtspur Senior Citizens Club Thames Hospice
Beaconsfield Talking Newspaper Kidlington Good Neighbours West House Heath Robinson Museum
Beaconsfield United Reformed Church Kiln Court Social Club Wheelpower
1st Bovingdon Scout group Little Kingshill Baptist Church Wooburn Green Primary School
Bucks Garden Trust Marlow Opportunity Playgroup Woodrow High House
Careers Springboard Meet & Mingle Cancer support Wycombe Food Hub
Chinnor & Princes Risborough Railway OK Our Kids Wycombe Rent Guarantee Scheme
Curzon Centre One Can Trust Wycombe Youth for Christ
Florence Nightingale Hospice Pace Centre Young Deaf Activities
Girlguiding Bucks Rennie Grove Hospice Care
Grange Area Trust Riding for the Disabled
Greenfingers Scannappeal

In addition, St Teresa’s Church and St Michael’s Church in Beaconsfield benefit substantially from the amounts paid to them for the use of their car parks at times when they would otherwise be underused.

Due to the financial effects of the pandemic on the results of the previous season, the Foundation had less resources available in 2021/22 to support its beneficiaries and this is reflected in the temporary reduction in grant giving in the current year’s Statement of Financial Activities compared to the years up to 2019/20. The situation is expected to improve during 2022/23 as reserves have been replenished and the model village is able to open daily from February 2022.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

Financial review

On a consolidated basis the charitable group recorded £1.6 million of income from operating the model village and railway, notably higher than the £1 million in 2020/21 which was more seriously impacted by the pandemic and close to the £1.7 million in the year to January 2020. Donations to charities totalled £146,330 (2021 £17,143), of which £107,405 was for Church Army (2021 £8,643) . Net incoming resources for the year were £232,361 (2021 £11,168).

The worldwide COVID-19 pandemic continued to have a major adverse impact in the early months of 2021. Costs were reduced or deferred wherever possible and HMRC furlough support, business rates relief and other government grants also helped reduce the financial impact of being closed. The model village was able to reopen from mid-April and visitor numbers from then on were very good. The trading subsidiary Bekonscot Ltd made a profit of £102,270 for the year 2021/22 compared with £4,505 in 2020/21.

While the impacts of the pandemic continue into 2022, the trustees are satisfied that the operational plans and financial budgets adopted for the year to come are sufficient to ensure the Foundation and its trading subsidiary together remain a going concern for the year ahead and for the foreseeable future.

Fundraising

One of the Foundation's objectives is to raise funds by operating the model village so that the surplus generated can be used to enhance the village and make grants to other charities. Other donations in the year came from cash collection points by the Wishing Well and Fountain. The Foundation does not fundraise by mailing people or by mounting street collections. The Foundation has not received any complaints during the year in relation to fundraising.

Grant making policy

The Foundation's policy on grant making is to identify charities local to Beaconsfield and its surrounds as well as supporting Church Army and other bodies favoured by the late Roland Callingham and the Trustees.

It is anticipated that the grants programme will be expanded for the financial year 2022/23 as the impact of the pandemic recedes.

Risk management

Trustees maintain a Risk Register which is regularly reviewed. The principal risks and uncertainties that affect the Foundation each year are prolonged adverse weather affecting visitor numbers and income generation and the challenges of preserving the attractiveness of a heritage model village and ensuring easy access to our town centre site for our visitors.

The Foundation has managed to absorb the many impacts of the pandemic, supported by appropriate central and local government aid programmes. From Autumn 2021, the model village has been able to operate at close to normal operational capacity.

To take account of the key risks outlined above the Trustees and management consider anticipated best and worst-case scenarios as part of the budget-setting process and retain sufficient cash and operating reserves to remain a going concern through a range of scenarios.

The Trustees are satisfied that this approach has enabled the major risks to be identified and appropriate steps taken for their mitigation, although it is recognised that systems can only provide reasonable, not absolute, assurance in this regard.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

Reserves policy

Reserves are needed for the following purposes:

In order to meet these requirements the Trustees plan to increase reserves out of net incoming resources, taking into account funds required for the development programme and annual grants.

In the year under review the Trustees have recognised the need to designate funds of £178,000 to finance major projects in the current development programme. These comprise the completion of Foundation Hall along with its educational display and function areas and additional animation in the model village.

Funds considered freely available at 31 January 2022 amounted to £625,347 (2021 £462,380). These are adequate to cover the buffer required for seasonal requirements and six months of regular expenditure if unforeseen events curtailed the model village’s income.

The Trustees aim to allocate sufficient of the Foundation’s net incoming resources over the longer-term to meet the full reserves requirement outlined above.

Investment policy

The Trustees have determined that funds set aside for longer term strategic plans and resilience reserves may be placed in investments that offer higher returns than are currently available on cash or near-cash deposits and may help to mitigate the effects of rising inflation, with an acceptable higher risk, over a longer time horizon. The Trustees have appointed Investec Wealth & Investment Limited to manage those investments on a discretionary basis and £500,000 has been transferred to them in May 2022 for this purpose.

The Foundation wishes to be a responsible investor. Environmental, social and governance (ESG) criteria are a set of standards for a company’s operations that socially conscious investors consider when reviewing their investments. Environmental criteria consider how a company performs as a steward of nature. Social criteria examine how it manages relationships with employees, suppliers, customers and communities where it operates. Governance deals with a company’s leadership, executive pay, audits, internal controls, and shareholder/member rights. The Foundation’s investment managers are expected to take into account ESG issues in their investment analysis and decision-making process and engage with company management where appropriate.

Remuneration policy and key management personnel

Key management personnel of the Group are considered to be the Trustees of the Foundation and the Directors of Bekonscot Limited, including the Managing Director. The remuneration of staff employed jointly by the Foundation and Bekonscot Limited is reviewed annually by Trustees and the Board of Bekonscot Limited and rates of pay are set taking account of appropriate salary benchmarks and affordability

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

Future plans

In the immediate future the focus for the model village is to provide visitors with an enjoyable and informative visit, to recover from the impacts of the pandemic, to increase support to beneficiaries and to restart the site enhancement plans as soon as finances allow.

A phased programme of works is planned to enhance visitor experience. The first phase will include improvements to the education service, including larger museum and learning areas. In addition to making more school resources available online, the onsite classroom activities will be broadened to include STEM (Science, technology, engineering and mathematics) topics on model-making, animating models, railway operation and 1930s architecture. Priorities after that are:

The Trustees aim to continue the close working relationship with Church Army; supporting from the surplus generated by the model village that organisation's charitable mission, charities local to Beaconsfield and other charities prioritised by the Trustees.

Statement of trustees' responsibilities

The Trustees, who are also directors of the Foundation for the purposes of company law, are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102, the Financial Reporting Standard applicable in the UK and Republic of Ireland.

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of the affairs of the charity and the charitable group and of the incoming resources and application of resources of the charitable group for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement of disclosure to auditor

So far as the Trustees are aware, there is no relevant audit information of which the auditor is unaware. Additionally, the Trustees have taken all the steps that they ought to have taken to make themselves aware of a ny relevant audit information and to establish that the auditor of the company is aware of that information.

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies ' exemption. Advantage of the exemption from audit under section 477 of the Companies Act 2006 has not been taken.

This report was approved by the Trustees on 26 May 2022 and signed on their behalf by:

.............................. Norman Heaton Trustee and Director

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE ROLAND CALLINGHAM FOUNDATION

Opinion

We have audited the financial statements of The Roland Callingham Foundation (the 'parent charitable company') and its subsidiar y (the 'group') for the year ended 31 January 2022 which comprise the Consolidated Statement of Financial Activities, the Consolidated and Charity Balance Sheets, the Consolidated Statement of Cash Flows and notes to the financial statements , including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the F inancial R eporting C ouncil’s Ethical Standard , and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the directors' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group's and parent company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements , our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit :

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS OF THE ROLAND CALLINGHAM FOUNDATION

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the group and parent charitable company and its environment obtained in the course of the audit, we have not identifie d material misstatements in the trustees' report.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of directors

As explained more fully in the trustees' r esponsibilities s tatement, the trustees (who are also the directors of the charitable company for the purpose of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustee s determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the group's and the parent charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the group or the parent charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements .

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below .

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows: the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS OF THE ROLAND CALLINGHAM FOUNDATION

We assessed the susceptibility of the company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Keir Singleton (Senior Statutory Auditor) For and on behalf of Harwood Hutton Limited

26 May 2022

Chartered Accountants Statutory Auditor

22 Wycombe End Beaconsfield Buckinghamshire HP9 1NB

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 JANUARY 2022

Total Total
2022 2021
Notes £ £
Income
Donations and legacies 4 179,622 120,685
Income from charitable activities 5 919,626 572,465
Income from trading activities 6 517,812 274,883
Income from investments 9,931 12,402
Other operating income 4 79,496 142,036
Total Income 1,706,487 1,122,471
Expenditure
Costs of raising funds:
Commercial trading operations 6 (415,542) (270,378)
Expenditure on charitable activities:
Operation of the Bekonscot Model Village 7 (895,373) (819,915)
Grants payable 8 (146,330) (17,143)
Total Expenditure (1,457,245) (1,107,436)
Net (loss)/gain on investment (16,881) (3,867)
Net incoming resources 10 232,361 11,168
Unrestricted funds brought forward 833,550 822,382
Unrestricted funds carried forward 17 1,065,911 833,550

The statement of financial activities contains all gains and losses recognised in the year.

The notes on pages 14 - 24 form part of these financial statements.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) CONSOLIDATED BALANCE SHEET

AS AT 31 JANUARY 2022

Notes
Fixed assets
Tangible assets
12
Investments
13
Current assets
Stocks
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within
one year
16
Net current assets
Total assets less current liabilities
Funds of the group:
General funds
17
Designated funds
17
Total funds		 2022
£
£
262,564
-
262,564
36,000
23,442
968,183
1,027,625
(224,278)
803,347
1,065,911
887,911
178,000
1,065,911		 2021
£
£
242,170
362,873
605,043
24,000
33,387
332,043
389,430
(160,923)
228,507
833,550
704,550
129,000
833,550

The notes on pages 14 - 24 form part of these financial statements.

For the year ended 31 January 2022 the exemption from audit under section 477 of the Companies Act 2006 was not taken.

The financial statements have been prepared in accordance with the provisions applicable to groups and companies subject to the small companies ' regime.

The financial statements were approved by the board of trustees and authorised for distribution on 26 May 2022 and are signed on its behalf by:

Norman Heaton Trustee and Director

Peter Holgate Trustee and Director

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) CHARITY BALANCE SHEET

AS AT 31 JANUARY 2022

2022
Notes
£
Fixed assets
Tangible assets
12
Investments
13
Current assets
Debtors
15
23,442
Cash at bank and in hand
859,981
883,423
Creditors: amounts falling due within
one year
16
(342,346)
Net current assets
Total assets less current liabilities
Funds of the charity
General funds
17
Designated funds
17
Total Funds		 2021
£
£
262,564
160,000
422,564
30,687
308,611
339,298
(275,296)
541,077
963,641
785,641
178,000
963,641		 £
242,170
522,873
765,043
64,002
829,045
700,045
129,000
829,045

The notes on pages 14 - 24 form part of these financial statements.

For the year ended 31 January 2022 the exemption from audit under section 477 of the Companies Act 2006 was not taken.

The financial statements have been prepared in accordance with the provisions applicable to groups and companies subject to the small companies' regime.

The financial statements were approved by the board of trustees and authorised for distribution on 26 May 2022 and are signed on its behalf by:

Norman Heaton Peter Holgate Trustee and Director Trustee and Director

Company Registration No. 09644387

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) CONSOLIDATED STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 JANUARY 2022

Notes
Cash flows from operating activities
Cash generated from operations
21
Net cash inflow from operating activities
Investing activities
(Purchase) of tangible fixed assets
Sale of fixed asset investments
Interest received
Net cash generated from investing
activities
Net increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2022
£
(67,669)
345,992
9,931		 £
347,886
347,886
288,254
636,140
332,043
968,183		 2021
£
(22,152)
100,000
12,402		 £
34,078
34,078
90,250
124,328
207,715
332,043

The notes on pages 14 - 24 form part of these financial statements.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

1 Accounting policies

Company information

The Roland Callingham Foundation (“the charity”) is a charitable company limited by guarantee domiciled and incorporated in England and Wales . The registered office is 14 Ledborough Lane, Beaconsfield, Buckinghamshire, HP9 2PZ.

The group consists of The Roland Callingham Foundation and its wholly owned subsidiary Bekonscot Limited (Company Reg, 01338347).

1.1 Accounting convention

These financial statements have been prepared in accordance with the requirements of the Companies Act 2006 and the Charities Act 2011, “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) second edition, and the UK Generally Accepted Accounting Practice as it applies from 1 January 2019.

The charity is a public benefit entity for the purpose of FRS 102.

The financial statements are prepared in sterling , which is the functional currency of the company. Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

After reviewing the company's forecasts, the Trustees have a reasonable expectation that the company has adequate resources to continue operating for the foreseeable future and there are no material uncertainties about the charitable group's ability to continue as a going concern. The company therefore continues to adopt the going concern basis in preparing these financial statements.

1.2 Basis of consolidation

In the parent company financial statements, t he cost of a business combination is the fair value at the acquisition date of the assets given and liabilities incurred, plus costs directly attributable to the business combination. I nvestments in subsidiaries are accounted for at cost less impairment.

The group financial statements incorporate those of The Roland Callingham Foundation and of its subsidiary ( i.e. the entity the group controls through its power to govern the financial and operating policies so as to obtain economic benefits).

All financial statements are made up to 31 January 2022 . All intra-group transactions, balances and unrealised gains on transactions between group companies are eliminated on consolidation. Unrealised losses are also eliminated unless the transaction provides evidence of an impairment of the asset transferred.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

1 Accounting policies

(Continued)

1.3 Turnover

Voluntary income is received by way of donations and is included in full in the Statement of Financial Activities when there is legal entitlement to the income, probability of receipt and amounts can be measured reliably. Grants received are recognised in the period when the activity supported by the grant takes place.

Income from charitable activities represents net entrance fees and fees from filming and marketing on the Bekonscot site , and is shown net of VAT . Revenue for entrance fees is recognised when the customer enters the Bekonscot Model Village site.

Income from trading activities represents the receipts of the trading subsidiary from sales of souvenirs, refreshments, light railway rides and amusements a nd are recognised when the significant risks and rewards of ownership of the goods have been transferred to the buyer.

1.4 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Costs of raising funds comprise the costs of commercial trading including the tearoom, souvenir shop, light railway rides and their associated support costs.

Expenditure on charitable activities includes costs of operating the model village and educational activities undertaken to further the purposes of the charity and their associated support costs.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include governance costs which support the charity's activities. The bases on which support costs have been allocated are set out in these notes.

Grants are recognised when the commitment to pay is made to the recipient.

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is charged on a straight line basis over the following number of years, which is intended to write down each asset to its estimated residual value over its expected useful life :

Property improvements Up to 20 years straight line Plant and equipment Up to 8 years straight line Computers Up to 4 years straight line Motor vehicles 4 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

The property owned by the charity is stated at historic cost on the grounds that it is a functional asset held both by the charity and within the group to deliver a social benefit through the functioning of the model village which occupies the land, rather than to generate an investment return. The element of cost which represents the land is not depreciated. Property improvements are depreciated as outlined above.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

1 Accounting policies

(Continued)

1.6 Fixed asset investments

Fixed asset investments comprise the interest in the subsidiary and other investments.

Other in vest ments are measured at fair value through profit or loss , except for those investments that are not publicly traded and whose fair value cannot otherwise be measured reliably , which are recognised at cost less impairment until a reliable measure of fair value becomes available.

The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year .

A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities. The investment in the subsidiary is stated at cost less any accumulated impairments to date. The investments are assessed for impairment at each reporting date and any impairment is recognised immediately in the statement of financial activities.

1.7 Stocks

Stocks are valued at the lower of cost and net realisable value, net of VAT .

1.8 Financial instruments

The charity has elected to apply the provisions of Section 11 ”Basic F inancial Instruments” to all of its financial instruments.

Financial instruments are recognised in the c harit y’s balance sheet when the charit y becomes party to the contractual provisions of the instrument.

Basic financial assets

Short term debtors are measured at transaction price less any provision for impairment. Loans receivable are measured initially at fair value, net of transaction costs and are subsequently carried at amortised cost using the effective interest method, less any provision for impairment.

Basic financial liabilities

Short term creditors are measured at transaction price. Other financial liabilities, including bank loans and other loans, are measured initially at fair value, net of transaction costs and are subsequently carried at amortised cost using the effective interest method.

1.9 Employee benefits

The costs of short-term employee benefits are recognised as a liability and an expense .

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.11 Leases

Rentals payable under operating leases, including any lease incentives received, are charged to profit or loss on a straight line basis over the term of the relevant lease except where another more systematic basis is more representative of the time pattern in which economic benefits from the lease d asset are consumed.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

1 Accounting policies

(Continued)

1.12 Government grants

In response to COVID-19, the UK Government announced a number of initiatives for businesses to assist with cash flow. The company has received financial assistance under the Coronavirus Job Retention Scheme and the amount received has been recognised within other operating income.

1.13 Unrestricted funds

Unrestricted funds comprise incoming resources receivable for the objects of the Foundation without specified purposes and are available as general funds. Within unrestricted funds, designated funds are those funds that the Trustees have chosen to set aside for specific projects. Designated funds may be moved back to general funds at the Trustees’ sole discretion.

2 Judgements and key sources of estimation uncertainty

In the application of the group’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. The trustees are mindful that regular review and revision of forecasts will be required and actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Financial performance of the charity

The consolidated statement of financial activities includes the results of the charity's wholly owned subsidiary which operates the commercial trading operations.

The summary financial performance of the charity alone is:

Total
2022
£
Income
1,142,640
Gift aid donation from subsidiary
4,505
Income from investments
9,931
Other income
79,496
1,236,572
Expenditure on charitable activities
(1,085,095)
151,477
Net (loss) on investment
(16,881)
Net income
134,596
Total funds brought forward
829,045
Total funds carried forward
963,641		 Total
2021
£
704,865
87,141
12,402
142,036
946,444
(848,773)
97,671
(3,867)
93,804
735,241
829,045

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

4 Income from donations and legacies

Donations from visitors and associated Gift Aid
Other donations
Total donations and legacies
Government and local authority grants
Donations received are all unrestricted.
5
Income from charitable activities
Income from admissions and other related income		 Total
2022
£
165,868
13,754
179,622
79,496
259,118
2022
£
919,626		 Total
2021
£
118,390
2,295
120,685
142,036
262,721
2021
£
572,465

6 Income from trading activities

The wholly owned trading subsidiary Bekonscot Limited (company number 01338347) is incorporated in England and Wales and distributes all its profits to the Foundation. Bekonscot Limited operates all commercial trading operations carried on at the Bekonscot Model Village.

The summary financial performance of the subsidiary alone is:

The summary financial performance of the subsidiary alone is:
2022 2021
£ £
Turnover 517,812 274,883
Cost of sales and administration costs (415,542) (270,378)
Net profit 102,270 4,505
Retained earnings brought forward 4,505 87,141
Amount distributed to the parent charity (4,505) (87,141)
Retained in subsidiary 102,270 4,505
The assets and liabilities of the subsidiary were:
2022 2021
£ £
Current assets 265,270 167,505
Current liabilities (3,000) (3,000)
Total net assets 262,270 164,505
Aggregate share capital and reserves 262,270 164,505

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

7 Operation of Bekonscot Model Village

Running of
Education
Notes
model village
£
£
Staff costs
547,576
18,450
Activities undertaken directly
278,045
2,301
Governance costs
9
7,306
-
Other support costs
9
39,636
732
872,563
21,483		 Grant
giving
£
1,327
-
-
-
1,327		 Total
2022
£
567,353
280,346
7,306
40,368
895,373		 Total
2021
£
534,947
238,046
11,813
46,824
831,630

8 Grants payable

Education
Arts, culture,
Religion
& community
£
£
£
Grants payable to the Church Army
-
-
107,405
Grants payable to institutions
8,105
25,420
5,400
8,105
25,420
112,805		 Total
2022
£
107,405
38,925
146,330		 Total
2021
£
8,643
8,500
17,143

9 Analysis of governance and other support costs

Support
costs
Governance
costs
£
£
Staff costs
31,080
-
General office costs
9,288
293
Audit fees
-
7,000
Legal and professional fees
-
13
40,368
7,306		 2022
£
31,080
9,581
7,000
13
47,674		 2021
Basis of
allocation
£
35,916
Time spent
10,908
Time spent
11,800
Direct
13
Direct
58,637

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

10 Net incoming resources for the year

Net incoming resources for the year
2022 2021
£ £
Net incoming resources is stated after charging:
Depreciation of owned tangible fixed assets 47,275 49,499
Operating lease charges 7,567 14,441
Audit of the financial statements of the group and company 7,000 11,800
Audit of the financial statements of the company's subsidiary 4,000 7,000

11 Employees

The average monthly number of persons employed by the group during the year was:

Total employees
Their aggregate remuneration comprised:
Wages and salaries
Social security costs
Pension costs		 2022
Number
42
Group
2022
£
653,323
48,873
42,030
744,226		 2021
Number
46
Group
2021
£
607,539
41,651
20,789
669,979

One staff member was remunerated between £60,000 - £70,000 in the year (2021 – One staff member remunerated between £60,000 - £70,000).

Pension costs comprise defined contribution pension payments made on behalf of various members of staff and on behalf of one director of the subsidiary during the year.

Key management personnel are considered to be the Trustees of the Foundation and the Directors of Bekonscot Limited. Total employee benefits in respect of the Managing Director, including pension and national insurance contributions, amounted to £104,396 (2021 - £79,011). The Trustees and other Directors received no remuneration (2021 - Nil). Two Trustees were reimbursed travel expenditure in 2021/22 at £293 (2021 - Nil).

Employees are employed jointly by the Foundation and Bekonscot Limited. Bekonscot Limited bears the cost related to staff time spent on Bekonscot Limited activities.

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

12 Tangible fixed assets

Group and Company
Land and
buildings
Plant and
machinery
etc
£
£
Cost
At 1 February 2021
137,296
225,449
Additions
8,443
59,226
Disposals
-
(11,229)
At 31 January 2022
145,739
273,446
Depreciation and impairment
At 1 February 2021
17,257
103,318
Depreciation charged in the year
6,892
40,383
Eliminated in respect of disposals
-
(11,229)
At 31 January 2022
24,149
132,472
Carrying amount
At 31 January 2022
121,590
140,974
At 31 January 2021
120,039
122,131		 Total
£
362,745
67,669
(11,229)
419,185
120,575
47,275
(11,229)
156,621
262,564
242,170

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

13 Fixed asset investments

Group Charity
2022 2021 2022 2021
£ £ £ £
Investment in subsidiary - - 160,000 160,000
Other investments as at 1 February 362,873 466,740 362,873 466,740
Investments (divested) (345,992) (100,000) (345,992) (100,000)
Investment revaluation (16,881) (3,867) (16,881) (3,867)
Other investments at 31 January - 362,873 - 362,873
Total investments at 31 January - 362,873 160,000 522,873
Investments at historical cost - 350,000 160,000 510,000
14 Subsidiaries
Details of the charity's subsidiary at 31 January 2022 are as follows:
Name of undertaking Registered office Nature of business Class of % Held
shares held Direct
Bekonscot Limited England and Wales Operation of trading Ordinary 100.00
activities for the
Bekonscot Model Village
and Railway
15 Debtors
Group Company
2022 2021 2022 2021
Amounts falling due within one year: £ £ £ £
Trade debtors 314 - 314 -
Other debtors 23,128 33,387 23,128 30,687
23,442 33,387 23,442 30,687
16 Creditors: amounts falling due within one year
Group Company
2022 2021 2022 2021
£ £ £ £
Trade creditors 48,018 22,994 48,018 22,994
Amounts owed to group undertakings - - 121,068 117,373
Taxation and social security 17,659 10,999 17,659 10,999
Other creditors 158,601 126,930 155,601 123,930
224,278 160,923 342,346 275,296

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JANUARY 2022

17 Analysis of charitable funds

Group
General funds
Designated funds
Charity
General funds
Designated funds		 At 1
February
£
704,550
129,000
833,550
At 1
February
£
700,045
129,000
829,045		 Incoming
Resources Net (loss) on
resources
expended
investment
£
£
£
1,706,487
(1,457,245)
(16,881)
-
-
-
1,706,487
(1,457,245)
(16,881)
Incoming
Resources Net (loss) on
resources
expended
investment
£
£
£
1,236,572
(1,085,095)
(16,881)
-
-
-
1,236,572
(1,085,095)
(16,881)		 Transfers
£
(49,000)
49,000
-
Transfers
£
(49,000)
49,000
-		 At 31
January
£
887,911
178,000
1,065,911
At 31
January
£
785,641
178,000
963,641

Designated funds represent amounts set aside to finance major capital projects that are planned but not yet committed.

18 Operating lease commitments

At the reporting date the group had outstanding commitments for future minimum lease payments under non-cancellable operating leases, as follows:

Within one year
Between two and five years		 Group
2022
£
3,946
5,987
9,933		 2021
£
1,202
-
1,202		 Charity
2022
£
3,946
5,987
9,933		 2021
£
-
-
-

19 Capital commitments

At the year end the group had nil capital commitments (2021: £13,736).

THE ROLAND CALLINGHAM FOUNDATION (A CHARITABLE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2022

20 Related party transactions

Norman Heaton and James Archer are Trustees of the charity and also directors of Bekonscot Limited. During the year Bekonscot Limited made a distribution of £4,505 (2021 £87,141) to the charity and paid £43,392 for intercompany services (2021 £11,715). At 31 January 2022, the Foundation owed Bekonscot Limited £121,068 (2021 - £117,373). During the period under review, the Trustees received no remuneration (2021 - £nil).

David Duckitt a Trustee of the charity is involved in the management of Church Army. During the year the charity committed to make a donation of £107,405 (2021 £8,643) to Church Army. At 31 January 2022 the charity owed Church Army £107,405 (2021 - £78,492). Agreements with Church Army are approved by other Trustees and by other staff within Church Army to avoid potential conflicts of interest.

21 Cash generated from group operations

Surplus for the year after tax
Adjustments for:
Income from investments
Depreciation and impairment of tangible fixed assets
Net loss on investments
Movements in working capital:
(Increase)/decrease in stocks
Decrease in debtors
Increase/(decrease) in creditors
Cash generated from operations		 2022
£
232,361
(9,931)
47,275
16,881
(12,000)
9,945
63,355
347,886		 2021
£
11,168
(12,402)
49,499
3,867
5,600
619
(24,273)
34,078