2023-12-31-accounts - Weymouth Street Pastors

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Trustees’ Annual Report for the period

From Period start date 1 January 2023 To Period end date 31 December 2023

Charity name: Weymouth Street Pastors

Charity registration number: 1164274

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	 To advance the Christian faith in accordance with the Street Pastor Licence Agreement with the ‘Ascension Trust’.  To develop the capacity and skills of socially disadvantaged groups in our community in such a way that they are better able to meet their needs and to participate more fully in society.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	 Listening, Caring, Helping – we are non-judgemental and non- discriminatory and will give time and unconditional love to anyone.  The gospel is at the heart of what we do and why we do it, but not the forefront of what we say.  We are about helping people improve their lives.  The concept of the urban Trinity, working in partnership and together with local trained DBS screened Christian volunteers and statutory organisations is fundamental to how Street Pastors operate.  See Charity Commission Trustee declaration.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have read the guidance issued by the Charity Commission on Public Benefit have due regard and are compliant with it. Our aim is always to benefit the public through the voluntary work we carry out.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable


Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	Volunteers contribute to the local community by giving talks to local colleges and schools and interest groups on safe drinking and how to contact us if needed. A valuable contribution is also given to the night time economy steering group meetings with statutory organisations and the Weymouth pubwatch group. Collaboration between Weymouth Street Pastors and other statutory agencies and licensees resulted in the town attaining the purple flag accreditation for management of the night time economy.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Collaboration between statutory organisations, night time economy venues has enabled the Weymouth Street Pastor’s volunteers to help care, help and listen to individuals in Weymouth town centre on Friday and Saturday nights. Throughout this calendar year the Weymouth Street Pastor Team of 27 volunteers (4 of whom are Trustees) undertook 98 patrols which equate to 1383 volunteer hours. 630 bottles of water and 15 space blankets were given out to those in need. The Trustees can report that the initiative continues to have a marked impact in the town centre. The significant reduction in alcohol related incidents has attributed to the minimal anti-social behaviour statistic whilst the teams are on the streets. Additionally, the team dealt with 70 alcohol, 8 drug and 31 health and mental health issues during their patrols. Supporting the community included picking up 432 bottles, 273 glasses and sweeping up106 smashed glass items thus removing hazards. 267 Pairs of flipflops were handed out to women seen walking bare foot, thus

reducing the risk of injury. To support the safety and care of vulnerable people the team also helped 97 unwell clients to get help, engaged with 1 ‘at risk’ young person and gave general advice/pastoral care to 103 individuals and 50 rough sleepers. We also accompanied 2 persons to a place of safety. The Trustees receive regular favourable comments from the police, local community leaders, town manager retailers and ward councillors. The initiative will continue to play its part in the night time economy of Weymouth and holds regular reviews and is in discussion with the local pub watch group and police. It is recognised that Street Pastors’ ministry makes a real difference in reducing anti-social behaviour by being a visible non-threatening presence on the streets of Weymouth. Collaboration between Weymouth Street Pastors and other statutory agencies and licensees continues to result in the town maintaining the purple flag accreditation for management of the night time economy. Safe Space continues to be supported by the Dorset Council. Paramedics and Security staff are based at St Mary’s church. If any member of the public is unwell or needs basic medical assistance they can be dealt without the need to call for an ambulance and we have continued to direct and take those in need to this initiative.

You may choose to include further statements where relevant about:

Additional information (optional)

Achievements against objectives set	Para 1.41	Not applicable
Performance of fundraising activities against objectives set	Para 1.41	Not applicable
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Our income during 2023 was £6,727 and our expenditure was £4,526
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Not applicable
Amount of reserves held	Para 1.22	None
Reasons for holding zero reserves	Para 1.22	Our accounts are held as current and savings accounts, we believe these are sufficient for our ongoing needs.
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations from local churches, organisations, individuals, collection pods and quizzes and fund raising events held by the local clubs and pubs.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	If we were no longer supported by donations nor successful in fund raising we would not be able to continue.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Not applicable
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	We are a Charity Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed at the annual meetings, by nomination and voting.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Weymouth Street Pastors
Other name the charity uses	None
Registered charity number	1164274
Charity’s principal address	3 Waverley Road Weymouth DT3 5EB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Elaine Tovell	Chair
	Alison Taylor	Secretary
	Pam Palmer	Treasurer
	GeoffreyCarey	Vice-Chair

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Elaine Tovell Alison Taylor

Alison Taylor Full name(s) Elaine Tovell

Position (eg Secretary, Chair Secretary Chair, etc)

Date

14/10/2024

Weymouth Street Pastors

Trustees' Report and Unaudited Financial Statements

for the financial year ended 31 December 2023

Elliot and Co LLP 7 King Street Weymouth Dorset DT4 7BJ United Kingdom

Weymouth Street Pastors CONTENTS

	Page
Trustees and Other Information	3
Trustees' Report	4
Accountants' Report	5
Income and Expenditure Account	6
Balance Sheet	7
Notes to the Financial Statements	8
Supplementary Information on Income and Expenditure Account	10

Weymouth Street Pastors TRUSTEES AND OTHER INFORMATION

Trustees

Mrs E Tovell - Chairman Mrs A Taylor - Secretary Mrs P Palmer - Treasurer Deacon G Carey - Vice Chairman

Registered Office and Business Address

3 Waverley Road Weymouth Dorset DT3 5EB United Kingdom

Accountants

Elliot and Co LLP 7 King Street Weymouth Dorset DT4 7BJ United Kingdom

Weymouth Street Pastors TRUSTEES' REPORT

for the financial year ended 31 December 2023

The Trustees present their report and the unaudited financial statements for the financial year ended 31 December 2023.

Trustees

The trustees who served during the financial year are as follows:

Mrs E Tovell - Chairman Mrs A Taylor - Secretary Mrs P Palmer - Treasurer Deacon G Carey - Vice Chairman

In accordance with the Constitution, the trustees retire by rotation and, being eligible, offer themselves for re-election.

Political Contributions

The Organisation did not make any disclosable political donations in the current financial year.

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and regulations.

Organisation law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law) including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Section 1A (Small Entities). Under Organisation law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Organisation and of the surplus or deficit of the Organisation for that period.

In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;
make judgements and accounting estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Organisation will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Organisation's transactions and disclose with reasonable accuracy at any time the financial position of the Organisation and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Special provisions relating to small companies

The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

On behalf of the board

_____Mrs E Tovell - Chairman _______Mrs P Palmer - Treasurer Trustee Trustee

09 September 2024

Weymouth Street Pastors ACCOUNTANTS' REPORT

to the Board of Trustees on the Compilation of the unaudited financial statements of Weymouth Street Pastors for the financial year ended 31 December 2023

In accordance with our engagement letter and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled for your approval the financial statements of the Organisation for the financial year ended 31 December 2023 as set out on pages 6 to 8 which comprise the Income and Expenditure Account, the Balance Sheet and the related notes from the Organisation's accounting records and from information and explanations you have given to us.

This report is made solely to the Board of Trustees of Weymouth Street Pastors, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Organisation’s Board of Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Organisation and its Board of Trustees, as a body, for our work or for this report.

We have carried out this engagement in accordance with guidance issued by The Institute of Chartered Accountants in England and Wales and have complied with the relevant ethical guidance laid down by The Institute of Chartered Accountants in England and Wales relating to members undertaking the compilation of financial statements.

You have acknowledged on the Balance Sheet for the year ended 31 December 2023 your duty to ensure that Weymouth Street Pastors has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of Weymouth Street Pastors. You consider that Weymouth Street Pastors is exempt from the statutory audit requirement for the financial year.

We have not been instructed to carry out an audit or a review of the financial statements of Weymouth Street Pastors. For this reason, we have not verified the adequacy, accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.

ELLIOT AND CO LLP

7 King Street Weymouth Dorset DT4 7BJ United Kingdom

09 September 2024

Weymouth Street Pastors INCOME AND EXPENDITURE ACCOUNT

for the financial year ended 31 December 2023

		2023	2022
	Notes	£	£
Income		6,727	3,350
Expenditure		(4,526)	(3,919)
		───────	───────
Surplus/(deficit) for the financial year		2,201	(569)
		═══════	═══════

The notes on page 8 form part of the financial statements

Weymouth Street Pastors BALANCE SHEET

as at 31 December 2023

		2023	2022
	Notes	£	£
Current Assets
Cash at bank and in hand		7,287	5,086
Creditors: amounts falling due within one year	3	(123)	(123)
		───────	───────
Net Current Assets		7,164	4,963
		───────	───────
Total Assets less Current Liabilities		7,164	4,963
		═══════	═══════
Capital and Reserves
Income and expenditure account		7,164	4,963
		───────	───────
Shareholders' Funds		7,164	4,963
		═══════	═══════

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A (Small Entities).

For the financial year ended 31 December 2023 the Organisation was entitled to exemption from audit under section 477 of the Companies Act 2006.

The trustees confirm that the members have not required the Organisation to obtain an audit of its financial statements for the financial year in question in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for ensuring that the Organisation keeps accounting records which comply with section 386 and for preparing financial statements which give a true and fair view of the state of affairs of the Organisation as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the Organisation.

Approved by the Board and authorised for issue on 14 August 2024 and signed on its behalf by

_____Mrs E Tovell - Chairman _____Mrs P Palmer - Treasurer Trustee Trustee

The notes on page 8 form part of the financial statements

Weymouth Street Pastors NOTES TO THE FINANCIAL STATEMENTS for the financial year ended 31 December 2023

1. General Information

Weymouth Street Pastors are a not-for-profit Organisation incorporated and registered in the United Kingdom. The registered office of the Organisation is 3 Waverley Road, Weymouth, Dorset, DT3 5EB, United Kingdom which is also the principal place of business of the Organisation. The financial statements have been presented in Pound (£) which is also the functional currency of the Organisation.

2. Summary of Significant Accounting Policies

The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the Organisation's financial statements.

Statement of compliance

The financial statements of the Organisation for the financial year ended 31 December 2023 have been prepared in accordance with the provisions of FRS 102 Section 1A (Small Entities) and the Companies Act 2006.

Basis of preparation

The financial statements have been prepared on the going concern basis and in accordance with the historical cost convention except for certain properties and financial instruments that are measured at revalued amounts or fair values, as explained in the accounting policies below. Historical cost is generally based on the fair value of the consideration given in exchange for assets.

Income

Turnover comprises the invoice value of goods supplied by the Organisation, exclusive of trade discounts and value added tax.

Trade and other creditors

Trade and other creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest rate method, unless the effect of discounting would be immaterial, in which case they are stated at cost.

Taxation

The Weymouth Street Pastors are a not-for-profit organisation, and as such their fundraising income and donations received are exempt from Corporation Tax. However, any future investment income and interest received will be inside the scope of Corporation Tax.

3.

Creditors	2023	2022
Amounts falling due within one year	£	£
Accruals	123	123
	═══════	═══════

4. Capital commitments

The Organisation had no material capital commitments at the financial year-ended 31 December 2023.

5. Post-Balance Sheet Events

There have been no significant events affecting the Organisation since the financial year-end.

WEYMOUTH STREET PASTORS

SUPPLEMENTARY INFORMATION

RELATING TO THE FINANCIAL STATEMENTS

FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2023

Weymouth Street Pastors

SUPPLEMENTARY INFORMATION RELATING TO THE FINANCIAL STATEMENTS

DETAILED INCOME AND EXPENDITURE ACCOUNT

for the financial year ended 31 December 2023

for the financial year ended 31 December 2023
	2023	2022
	£	£
Income
Church donations	3,085	1,195
Other donations	3,642	2,155
	───────	───────
	6,727	3,350
	───────	───────
Expenditure
Staff training	436	50
Fees to Ascension Trust	1,114	864
Insurance	-	129
Light and heat	330	500
Repairs and maintenance	120	100
Uniforms	257	324
Advertising	35	-
Telephone	30	20
Accountancy	123	123
Bank charges	-	34
Refreshments and clothing	2,081	1,775
	───────	───────
	4,526	3,919
	───────	───────
Net surplus/(deficit)	2,201	(569)
	═══════	═══════

The supplementary information does not form part of the financial statements