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2023-09-30-accounts

Charity registration number 1164266

GATESHEAD INDOOR BOWLING CLUB

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

GATESHEAD INDOOR BOWLING CLUB

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr G Hackett
Ms J Atkinson
Mr K Atkinson
Ms M Newton
Ms J Diball
Mr G McAllister
Mrs D L Stephenson
Mr J B Stephenson
Charity number 1164266
Principal address Indoor Bowling Centre
Gladstone Terrace
Gateshead
Tyne and Wear
England
NE8 4DY
Independent examiner Robson Laidler Accountants Limited
Fernwood House
Fernwood Road
Jesmond
Newcastle upon Tyne
Tyne and Wear
England
NE2 1TJ

GATESHEAD INDOOR BOWLING CLUB

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4 - 5
Balance sheet 6
Notes to the financial statements 7 - 12

GATESHEAD INDOOR BOWLING CLUB

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2023

The trustees present their annual report and financial statements for the year ended 30 September 2023.

The financial statements have been prepared in accordance with the accounting policies set out in the financial statements, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The objectives of the club are to encourage the game of bowls to people of all ages in and around the Gateshead area.

The club has at present approximately 370 members. On a weekly basis the club hosts sessions for groups, as well as local people playing casual bowls. The club also hires out the upstairs studio.

Public benefit

The Trustees are mindful of the legal requirement that all charities must have charitable purposes which are for the public benefit. The charity provides a range of activities to promote sport and other social activities within the local community and also looks to encourage people of all ages to take up the sport of bowling. The centre also provides facilities for other activities through renting out space for use by other groups.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

This has been the eighth year for the Charity since becoming a Charitable Incorporated Organisation. The charity accomplishes its aims by providing casual and competitive bowling to the community of Gateshead and the surrounding area whilst also introducing a youth section on a saturday morning.

Financial review

The 2022/23 year has seen continuity of the post pandemic surge in memberships and other income streams. At the year end strong reserves remain with an overall breakeven performance which is encouraging given the current cost of living crisis.

Income for the year was £103,271 (2022: £106,117) coming mainly from the café and bowling fees. Outgoings were £97,859 (2022: £94,347) leaving a net surplus of £5,412 (2022: £11,070 surplus).

Reserves policy

At 30 September 2023 the charity had total reserves of £273,615 (2022: £268,203) of which £189,934 (2022: £161,536) are classed as free reserves. The charity does not currently have a formal reserves policy however plans to use available free reserves are mainly to fund the general upkeep and maintenance of the bowling club.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The charity has adopted a risk management strategy. The risk management strategy forms part of charity's overall internal control structure and corporate governance arrangements. The strategy provides definitions of relevant terminology and details responsibility and accountability within the charity. The strategy also describes the management process, including the identification and measurement of risks and the main reporting arrangements.

Risk appetite is the term used to determine the amount of risk that is appropriate for the charity. Risks are considered on an individual basis using a risk model to determine the impact and likelihood of a potential risk and the appropriate response to the outcome of measuring each risk.

GATESHEAD INDOOR BOWLING CLUB

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Plans for future periods

The Trustees going forward have taken into consideration the present global financial situation and the effects it could have on the personal circumstances of the membership by adopting the following actions: 1. No increase to the annual membership fees

  1. No increase to match playing fees

  2. To award a one off free membership payment to approximately 60 members who have given valuable voluntary service over the past year

  3. No capital expenditure until 2023/25

  4. Sinking fund levels to increase

Structure, governance and management

The charity is controlled by its governing documented, a deed of trust and constitutes a Charitable Incorporated Organisation.

The trustees who served during the year and up to the date of signature of the financial statements were: Mr G Hackett

Ms J Atkinson Mr K Atkinson

Ms M Newton Ms J Diball Mr G McAllister Mrs D L Stephenson Mr J B Stephenson

From time to time it is necessary for the charity to recruit new Trustees to replace those that have either resigned during their term of office, or by way of anticipating planned retirements after the completion of a single term.

When a vacancy occurs, the Board will determine the mix of skills and experience needed so as to ensure a fully functioning team of Trustees and will seek to identify individuals who appear to have the qualities and interest in what the charity does.

The charity is governed by a Board of Trustees. The Board meets when required to deal with any specific issues, including issues concerning finance, financial regulations, premises and asset management.

The trustees' report was approved by the Board of Trustees.

Mr G Hackett

Trustee

17 November 2023

GATESHEAD INDOOR BOWLING CLUB

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF GATESHEAD INDOOR BOWLING CLUB

I report to the trustees on my examination of the financial statements of Gateshead Indoor Bowling Club (the charity) for the year ended 30 September 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Nick Cunningham FCCA Robson Laidler Accountants Limited

Fernwood House Fernwood Road Jesmond Newcastle upon Tyne Tyne and Wear NE2 1TJ England

Dated: 20 November 2023

GATESHEAD INDOOR BOWLING CLUB

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023

Current financial year
Unrestricted
funds
2023
Notes
£
Income from:
Donations and legacies
2
917
Charitable activities
3
67,813
Other trading activities
4
33,902
Investments
639
Total income
103,271
Expenditure on:
Raising funds
5
12,651
Charitable activities
6
62,222
Total resources expended
74,873
Net income for the year/
Net movement in funds
28,398
Fund balances at 1 October 2022
161,536
Fund balances at 30 September 2023
189,934		 Capital
fund
2023
£
-
-
-
-
-
-
22,986
22,986
(22,986)
106,667
83,681		 Total
2023
£
917
67,813
33,902
639
103,271
12,651
85,208
97,859
5,412
268,203
273,615		 Total
2022
£
6,500
65,767
33,813
37
106,117
12,233
82,114
94,347
11,770
256,433
268,203

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

GATESHEAD INDOOR BOWLING CLUB

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2023

Prior financial year

Unrestricted
funds
2022
Notes
£
Income from:
Donations and legacies
2
6,500
Charitable activities
3
65,767
Other trading activities
4
33,813
Investments
37
Total income
106,117
Expenditure on:
Raising funds
5
12,233
Charitable activities
6
54,395
Total resources expended
66,628
Gross transfers between funds
(23,316)
Net income for the year/
Net movement in funds
16,173
Fund balances at 1 October 2021
145,363
Fund balances at 30 September 2022
161,536		 Capital
fund
2022
£
-
-
-
-
-
-
27,719
27,719
23,316
(4,403)
111,070
106,667		 Total
2022
£
6,500
65,767
33,813
37
106,117
12,233
82,114
94,347
-
11,770
256,433
268,203

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

GATESHEAD INDOOR BOWLING CLUB

BALANCE SHEET

AS AT 30 SEPTEMBER 2023

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within
one year
12
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds
Designated funds
13
General unrestricted funds		 2023
£
9,305
190,945
200,250
(10,316)
83,681
189,934		 £
83,681
189,934
273,615
273,615
273,615		 2022
£
4,309
166,406
170,715
(9,179)
106,667
161,536		 £
106,667
161,536
268,203
268,203
268,203

The financial statements were approved by the Trustees on 17 November 2023

Mr G Hackett Trustee

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

Charity information

Gateshead Indoor Bowling Club is a Charitable Incorporated Organisation (charity number: 1164266). The registered office is based at Indoor Bowling Centre, Gladstone Terrace, Gateshead, Tyne and Wear, NE8 4DY.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Voluntary income received by way of grants, donations and gifts is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Incoming resources from other trading activities are recognised in full in the Statement of Financial Activities when receivable.

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

(Continued)

1.5 Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 25% reducing balance Computers 25% straight line Bowling equipment 10% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Taxation

The charity is exempt from tax on its charitable activities.

1.10 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

2 Donations and legacies

**Unrestricted ** Unrestricted
funds funds
2023 2022
£ £
Donations and gifts 917 1,100
Grants received - 5,400
917 6,500
Grants receivable for core activities
Covid-19 grants - 5,400
- 5,400
3 Charitable activities
Charitable
Charitable
activities activities
2023 2022
£ £
Membership and bowling income 67,813 65,767
4 Other trading activities
**Unrestricted ** Unrestricted
funds funds
2023 2022
£ £
Locker fees and other income 4,318 2,307
Room hire 9,803 11,074
Cafe income 19,781 20,432
Other trading activities 33,902 33,813

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

5 Raising funds

**Unrestricted ** Unrestricted
funds funds
2023 2022
£ £
Other trading activities
Cafe expenses 10,788 10,307
Bowling membership fees 1,863 1,926
Other trading activities 12,651 12,233
12,651 12,233

6 Charitable activities

Charitable Charitable
activities activities
2023 2022
£ £
Rates and water 6,396 5,629
Insurance 3,938 3,500
Light and heat 29,183 21,635
Telephone 918 1,466
Postage and stationery 1,149 559
Sundries 14,715 14,621
Repairs and renewals 4,403 5,941
Depn of bowling equipment 8,153 8,153
Depn of fixtures and fittings 14,621 19,495
Depn of computer equipment 212 71
83,688 81,070
Share of governance costs (see note 7) 1,520 1,044
85,208 82,114
Analysis by fund
Unrestricted funds 62,222 54,395
Designated funds 22,986 27,719
85,208 82,114

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

7 Support costs

Independent examination fees
Legal and professional
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
-
1,424
-
96
-
1,520
-
1,520		 2023
£
1,424
96
1,520
1,520		 2022
£
970
74
1,044
1,044

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

9 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

10 Tangible fixed assets

Fixtures and
fittings
Computers
Bowling
equipment
£
£
£
Cost
At 1 October 2022
190,065
2,828
81,533
At 30 September 2023
190,065
2,828
81,533
Depreciation and impairment
At 1 October 2022
131,596
2,616
33,547
Depreciation charged in the year
14,621
212
8,153
At 30 September 2023
146,217
2,828
41,700
Carrying amount
At 30 September 2023
43,848
-
39,833
At 30 September 2022
58,469
212
47,986		 Total
£
274,426
274,426
167,759
22,986
190,745
83,681
106,667

GATESHEAD INDOOR BOWLING CLUB

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

11 Debtors

Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
12
Creditors: amounts falling due within one year
Accruals and deferred income		 2023
£
1
9,304
9,305
2023
£
10,316		 2022
£
-
4,309
4,309
2022
£
9,179

13 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 October 2021
Resources
expended
£
£
Capital fund
111,070
(27,719)
111,070
(27,719)
14
Analysis of net assets between funds
Unrestricted
funds
Designated
funds
2023
2023
£
£
Fund balances at 30
September 2023 are
represented by:
Tangible assets
-
83,681
Current assets/(liabilities)
189,934
-
189,934
83,681		 Transfers
Balance at
1 October 2022
Resources
expended
Balance at
30 September
2023
£
£
£
£
23,316
106,667
(22,986)
83,681
23,316
106,667
(22,986)
83,681
Total Unrestricted
funds
Designated
funds
Total
2023
2022
2022
2022
£
£
£
£
83,681
-
106,667
106,667
189,934
161,536
-
161,536
273,615
161,536
106,667
268,203		 Transfers
Balance at
1 October 2022
Resources
expended
Balance at
30 September
2023
£
£
£
£
23,316
106,667
(22,986)
83,681
23,316
106,667
(22,986)
83,681
Total Unrestricted
funds
Designated
funds
Total
2023
2022
2022
2022
£
£
£
£
83,681
-
106,667
106,667
189,934
161,536
-
161,536
273,615
161,536
106,667
268,203
83,681
Total
2022
£
106,667
161,536
268,203

15 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).