**Charity registration number 1164266**
## **GATESHEAD INDOOR BOWLING CLUB**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **GATESHEAD INDOOR BOWLING CLUB**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Mr G Hackett|
|---|---|
||Ms J Atkinson|
||Mr K Atkinson|
||Ms M Newton|
||Ms J Diball|
||Mr G McAllister|
||Mrs D L Stephenson|
||Mr J B Stephenson|
|**Charity number**|1164266|
|**Principal address**|Indoor Bowling Centre|
||Gladstone Terrace|
||Gateshead|
||Tyne and Wear|
||England|
||NE8 4DY|
|**Independent examiner**|Robson Laidler Accountants Limited|
||Fernwood House|
||Fernwood Road|
||Jesmond|
||Newcastle upon Tyne|
||Tyne and Wear|
||England|
||NE2 1TJ|
## **GATESHEAD INDOOR BOWLING CLUB**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4 - 5|
|Balance sheet|6|
|Notes to the financial statements|7 - 12|
## **GATESHEAD INDOOR BOWLING CLUB**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
The trustees present their annual report and financial statements for the year ended 30 September 2023.
The financial statements have been prepared in accordance with the accounting policies set out in the financial statements, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
The objectives of the club are to encourage the game of bowls to people of all ages in and around the Gateshead area.
The club has at present approximately 370 members. On a weekly basis the club hosts sessions for groups, as well as local people playing casual bowls. The club also hires out the upstairs studio.
## **Public benefit**
The Trustees are mindful of the legal requirement that all charities must have charitable purposes which are for the public benefit. The charity provides a range of activities to promote sport and other social activities within the local community and also looks to encourage people of all ages to take up the sport of bowling. The centre also provides facilities for other activities through renting out space for use by other groups.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
This has been the eighth year for the Charity since becoming a Charitable Incorporated Organisation. The charity accomplishes its aims by providing casual and competitive bowling to the community of Gateshead and the surrounding area whilst also introducing a youth section on a saturday morning.
## **Financial review**
The 2022/23 year has seen continuity of the post pandemic surge in memberships and other income streams. At the year end strong reserves remain with an overall breakeven performance which is encouraging given the current cost of living crisis.
Income for the year was £103,271 (2022: £106,117) coming mainly from the café and bowling fees. Outgoings were £97,859 (2022: £94,347) leaving a net surplus of £5,412 (2022: £11,070 surplus).
## **Reserves policy**
At 30 September 2023 the charity had total reserves of £273,615 (2022: £268,203) of which £189,934 (2022: £161,536) are classed as free reserves. The charity does not currently have a formal reserves policy however plans to use available free reserves are mainly to fund the general upkeep and maintenance of the bowling club.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The charity has adopted a risk management strategy. The risk management strategy forms part of charity's overall internal control structure and corporate governance arrangements. The strategy provides definitions of relevant terminology and details responsibility and accountability within the charity. The strategy also describes the management process, including the identification and measurement of risks and the main reporting arrangements.
Risk appetite is the term used to determine the amount of risk that is appropriate for the charity. Risks are considered on an individual basis using a risk model to determine the impact and likelihood of a potential risk and the appropriate response to the outcome of measuring each risk.
- 1 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **Plans for future periods**
The Trustees going forward have taken into consideration the present global financial situation and the effects it could have on the personal circumstances of the membership by adopting the following actions: 1. No increase to the annual membership fees
2. No increase to match playing fees
3. To award a one off free membership payment to approximately 60 members who have given valuable voluntary service over the past year
4. No capital expenditure until 2023/25
5. Sinking fund levels to increase
## **Structure, governance and management**
The charity is controlled by its governing documented, a deed of trust and constitutes a Charitable Incorporated Organisation.
The trustees who served during the year and up to the date of signature of the financial statements were: Mr G Hackett
Ms J Atkinson Mr K Atkinson
Ms M Newton Ms J Diball Mr G McAllister Mrs D L Stephenson Mr J B Stephenson
From time to time it is necessary for the charity to recruit new Trustees to replace those that have either resigned during their term of office, or by way of anticipating planned retirements after the completion of a single term.
When a vacancy occurs, the Board will determine the mix of skills and experience needed so as to ensure a fully functioning team of Trustees and will seek to identify individuals who appear to have the qualities and interest in what the charity does.
The charity is governed by a Board of Trustees. The Board meets when required to deal with any specific issues, including issues concerning finance, financial regulations, premises and asset management.
The trustees' report was approved by the Board of Trustees.
Mr G Hackett
**Trustee**
17 November 2023
- 2 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF GATESHEAD INDOOR BOWLING CLUB**
I report to the trustees on my examination of the financial statements of Gateshead Indoor Bowling Club (the charity) for the year ended 30 September 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Nick Cunningham FCCA Robson Laidler Accountants Limited**
Fernwood House Fernwood Road Jesmond Newcastle upon Tyne Tyne and Wear NE2 1TJ England
Dated: 20 November 2023
- 3 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
|**Current financial year**
**Unrestricted**
**funds**
**2023**
**Notes**
**£**
**Income from:**
Donations and legacies
**2**
917
Charitable activities
**3**
67,813
Other trading activities
**4**
33,902
Investments
639
**Total income**
103,271
**Expenditure on:**
Raising funds
**5**
12,651
Charitable activities
**6**
62,222
**Total resources expended**
74,873
**Net income for the year/**
**Net movement in funds**
28,398
Fund balances at 1 October 2022
161,536
**Fund balances at 30 September 2023**
189,934|**Capital**
**fund**
**2023**
**£**
-
-
-
-
-
-
22,986
22,986
(22,986)
106,667
83,681|**Total**
**2023**
**£**
917
67,813
33,902
639
103,271
12,651
85,208
97,859
5,412
268,203
273,615|Total
2022
**£**
6,500
65,767
33,813
37|
|---|---|---|---|
||||106,117|
||||12,233|
||||82,114|
||||94,347|
||||11,770
256,433|
||||268,203|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 4 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **Prior financial year**
|**Unrestricted**
**funds**
**2022**
**Notes**
**£**
**Income from:**
Donations and legacies
**2**
6,500
Charitable activities
**3**
65,767
Other trading activities
**4**
33,813
Investments
37
**Total income**
106,117
**Expenditure on:**
Raising funds
**5**
12,233
Charitable activities
**6**
54,395
**Total resources expended**
66,628
Gross transfers between funds
(23,316)
**Net income for the year/**
**Net movement in funds**
16,173
Fund balances at 1 October 2021
145,363
**Fund balances at 30 September 2022**
161,536|**Capital**
**fund**
**2022**
**£**
-
-
-
-
-
-
27,719
27,719
23,316
(4,403)
111,070
106,667|**Total**
**2022**
**£**
6,500
65,767
33,813
37|
|---|---|---|
|||106,117|
|||12,233|
|||82,114|
|||94,347|
|||-
11,770
256,433|
|||268,203|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 5 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **BALANCE SHEET**
## _**AS AT 30 SEPTEMBER 2023**_
|**Notes**
**Fixed assets**
Tangible assets
**10**
**Current assets**
Debtors
**11**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**12**
Net current assets
**Total assets less current liabilities**
**Income funds**
Unrestricted funds
Designated funds
**13**
General unrestricted funds|**2023**
**£**
9,305
190,945
200,250
(10,316)
83,681
189,934|**£**
83,681
189,934
273,615
273,615
273,615|**2022**
**£**
4,309
166,406
170,715
(9,179)
106,667
161,536|**£**
106,667
161,536|
|---|---|---|---|---|
|||||268,203|
|||||268,203|
|||||268,203|
The financial statements were approved by the Trustees on 17 November 2023
Mr G Hackett **Trustee**
- 6 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **1 Accounting policies**
## **Charity information**
Gateshead Indoor Bowling Club is a Charitable Incorporated Organisation (charity number: 1164266). The registered office is based at Indoor Bowling Centre, Gladstone Terrace, Gateshead, Tyne and Wear, NE8 4DY.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Voluntary income received by way of grants, donations and gifts is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Incoming resources from other trading activities are recognised in full in the Statement of Financial Activities when receivable.
- 7 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **1 Accounting policies**
## **(Continued)**
## **1.5 Expenditure**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
- Expenditure on raising funds comprise the costs associated with obtaining income from other trading activities.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings 25% reducing balance Computers 25% straight line Bowling equipment 10% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Taxation**
The charity is exempt from tax on its charitable activities.
## **1.10 Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
- 8 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **2 Donations and legacies**
|||**Unrestricted **|**Unrestricted**|
|---|---|---|---|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||Donations and gifts|917|1,100|
||Grants received|-|5,400|
|||917|6,500|
||**Grants receivable for core activities**|||
||Covid-19 grants|-|5,400|
|||-|5,400|
|**3**|**Charitable activities**|||
|||**Charitable**|
**Charitable**|
|||**activities**|**activities**|
|||**2023**|**2022**|
|||**£**|**£**|
||Membership and bowling income|67,813|65,767|
|**4**|**Other trading activities**|||
||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Locker fees and other income|4,318|2,307|
|Room hire|9,803|11,074|
|Cafe income|19,781|20,432|
|Other trading activities|33,902|33,813|
- 9 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **5 Raising funds**
||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Other trading activities|||
|Cafe expenses|10,788|10,307|
|Bowling membership fees|1,863|1,926|
|Other trading activities|12,651|12,233|
||12,651|12,233|
## **6 Charitable activities**
||**Charitable**|**Charitable**|
|---|---|---|
||**activities**|**activities**|
||**2023**|**2022**|
||**£**|**£**|
|Rates and water|6,396|5,629|
|Insurance|3,938|3,500|
|Light and heat|29,183|21,635|
|Telephone|918|1,466|
|Postage and stationery|1,149|559|
|Sundries|14,715|14,621|
|Repairs and renewals|4,403|5,941|
|Depn of bowling equipment|8,153|8,153|
|Depn of fixtures and fittings|14,621|19,495|
|Depn of computer equipment|212|71|
||83,688|81,070|
|Share of governance costs (see note 7)|1,520|1,044|
||85,208|82,114|
|**Analysis by fund**|||
|Unrestricted funds|62,222|54,395|
|Designated funds|22,986|27,719|
||85,208|82,114|
- 10 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **7 Support costs**
|Independent examination fees
Legal and professional
Analysed between
Charitable activities|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
-
1,424
-
96
-
1,520
-
1,520|**2023**
**£**
1,424
96
1,520
1,520|**2022**
**£**
970
74|
|---|---|---|---|
||||1,044|
||||1,044|
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
## **9 Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
## **10 Tangible fixed assets**
|**Fixtures and**
**fittings**
**Computers**
**Bowling**
**equipment**
**£**
**£**
**£**
**Cost**
At 1 October 2022
190,065
2,828
81,533
At 30 September 2023
190,065
2,828
81,533
**Depreciation and impairment**
At 1 October 2022
131,596
2,616
33,547
Depreciation charged in the year
14,621
212
8,153
At 30 September 2023
146,217
2,828
41,700
**Carrying amount**
At 30 September 2023
43,848
-
39,833
At 30 September 2022
58,469
212
47,986|**Total**
**£**
274,426|
|---|---|
||274,426|
||167,759
22,986|
||190,745|
||83,681|
||106,667|
- 11 -
## **GATESHEAD INDOOR BOWLING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2023**_
## **11 Debtors**
|**Amounts falling due within one year:**
Trade debtors
Prepayments and accrued income
**12**
**Creditors: amounts falling due within one year**
Accruals and deferred income|**2023**
**£**
1
9,304
9,305
**2023**
**£**
10,316|**2022**
**£**
-
4,309|
|---|---|---|
|||4,309|
|||**2022**
**£**
9,179|
## **13 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|**Balance at**
**1 October 2021**
**Resources**
**expended**
**£**
**£**
Capital fund
111,070
(27,719)
111,070
(27,719)
**14**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Designated**
**funds**
**2023**
**2023**
**£**
**£**
Fund balances at 30
September 2023 are
represented by:
Tangible assets
-
83,681
Current assets/(liabilities)
189,934
-
189,934
83,681|**Transfers**
**Balance at**
**1 October 2022**
**Resources**
**expended**
**Balance at**
**30 September**
**2023**
**£**
**£**
**£**
**£**
23,316
106,667
(22,986)
83,681
23,316
106,667
(22,986)
83,681
**Total Unrestricted**
**funds**
**Designated**
**funds**
**Total**
**2023**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
83,681
-
106,667
106,667
189,934
161,536
-
161,536
273,615
161,536
106,667
268,203|**Transfers**
**Balance at**
**1 October 2022**
**Resources**
**expended**
**Balance at**
**30 September**
**2023**
**£**
**£**
**£**
**£**
23,316
106,667
(22,986)
83,681
23,316
106,667
(22,986)
83,681
**Total Unrestricted**
**funds**
**Designated**
**funds**
**Total**
**2023**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
83,681
-
106,667
106,667
189,934
161,536
-
161,536
273,615
161,536
106,667
268,203|
|---|---|---|
|||83,681|
|||**Total**
**2022**
**£**
106,667
161,536|
|||268,203|
## **15 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none).
- 12 -