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2021-10-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 1 November 2020 To 31 October 2021

Section A Reference and administration details

Charity name

North Eastern Railway Association

Other names charity is known by Registered charity number (if any) 1164199

Charity's principal address c/o Darlington Railway Museum

Station Road Darlington Postcode DL3 6ST

Names of the charity trustees who manage the charity

1
2
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5
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7
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9
10
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20		 Trustee name Office (if
any)		 Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Andrew Neil Mackay Chairman Members of the charity
Christine Joyce Richardson Treasurer Secretaryto 14/11/20 Members of the charity
John McCree Scott Secretary 14/11/20 – 31/10/21 Members of the charity
Keith Richardson Members of the charity
John George Teasdale Members of the charity
Christopher John Henderson Members of the charity
David John Williamson Members of the charity
Christopher John Lawson Members of the charity
Claire Williamson Members of the charity
Alan Tully Members of the charity
John Dilworth Carr Members of the charity
Ian Watson 10/04/21 – 31/10/21 Members of the charity
Ian Mitchell Treasurer 1/11/20 – 14/11/20 Members of the charity
Gareth Foster 1/11/20 – 10/04/21 Members of the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance, and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (CIO).

Trustee selection methods

Normally elected by members at the AGM. Exceptionally can be appointed (eg. appointed by, elected by) by the Trustees at one of their meetings.

Additional governance issues (Optional information)

The Association successfully held an Annual General Meeting in April 2021 using Zoom technology. Members who attended were able to use the electronic voting facility to take part in any vote on matters requiring their approval. The Trustees have discussed the possibility of returning to face-to-face meetings for the four meetings held each year to carry out the business of the Association. However, it has been considered expedient in the current circumstances to continue with such meetings using Zoom technology.

You may choose to include additional information, where relevant, about:

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Section C Objectives and activities

Summary of the objects of
the charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit)		 The object of the charity is to advance the education of the public in
the history of all the railways that have operated in the North East of
England, particularly the North Eastern Railway, its constituents, and
successors. The charity will achieve this object by: collecting and
preserving historical records, regularly publishing a Journal, arranging
a programme of meetings/exhibitions, encouraging the construction of
accurate models of the railways, encouraging the writing of
appropriate books and their publication, and working with public and
private bodies such as Community Rail Partnerships and Train
Operating Companies, Network Rail, Heritage Railway Associations
and Associations representing railway staff.
Main Activities
Due to the pandemic, and to avoid risk to attendees, the Trustees
decided to cancel all physical meetings (including talks, attending
exhibitions, and Trustees meetings) these have been an important
part of NERA’s public outreach.
Darlington Archives Team A total number of 181 queries have
been received and dealt with by the Archives Team or the General
Secretary during the year. In addition, the Archives Department based
at McNay Street in Darlington reopened due to the easing of
lockdown restrictions.
Special assistance was requested from different television/film
production companies to supply information and archive material for
the route between York and Edinburgh; a major part of which covers
the former North Eastern Railway between York and Berwick upon
Tweed. Photographs of the construction of the King Edward VII
Bridge at Newcastle, and historical images of the Royal Border Bridge
at Berwick were forwarded to them. Information about the High Level
Bridge and Water Tower at Newcastle was also requested.
Future ProgrammeThe trustees, in support of their charitable
objects for the public benefit, are considering the future programme
for the 2021-22 period. They are planning to re-start physical
meetings from April 2022. An Outreach, Public Relations and
Marketing Committee has been created to assist with planning the
programme of physical, virtual and hybrid events, considering the
marketing of historically valuable items with suitable plaques or
interpretation boards and managing other activities in furtherance of
our charitable aims.
All the facilities and activities are available to the public and are
advertised on the charity’s website (http://www.ner.org.uk) and on the
Facebook page @ The North Eastern Railway Association.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The charity continues to be run by volunteers and their contribution across the full range of our activities has been essential to the success of the Association during the year.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the Financial Year activities were affected by the outbreak of the pandemic COVID 19 (Coronavirus). Trustees took the view that we needed to continue to deliver our charitable objects to the maximum possible extent. The Association transitioned very effectively to digital delivery whilst its publications activities met the needs of people with spare time on their hands to pursue their interests made available by successive lockdowns.

Four issues of our journal were published, together with four supplements, and nine presentations were arranged via Zoom Video technology. The presentations allowed a worldwide audience to participate directly from the comfort of their own homes.

We succeeded in holding a joint Zoom presentation with the Signalling Record Society, which proved successful. Membership The membership currently stands at 646 of which 100 are digital only, meaning those members can receive copies of the North Eastern Express journal online instead of by post, thus saving the cost of postage. Publications and Sales Two books were published during this period, and Sales have continued to progress and have been improving due to the increasing availability of Publications for sale via the Shop section of the website. There has been an increase in orders from outside of the UK as the ordering process has been streamlined. eBooks are now available to purchase via the website. IT / Web Site Following cancellation of all physical meetings due to the pandemic, online meetings were held using Zoom and the recordings added to the website. Members and the public can now register for online Zoom meetings through the website free of charge.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The charity holds a reserve fund of £40,000 which is adequate to meet all its obligations in the event of winding up. It has three designated funds for archive acquisitions, membership development and IT development, and publications. At year end, the total value of the designated funds was £28,187

Details of any funds materially in deficit

No fund is in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A N Mackay J M Scott Full name(s) Andrew Neil Mackay John McCree Scott Position (e.g., Secretary, Chair, etc) Chairman General Secretary Date 20 November 2021

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Charity Name
NORTH EASTERN RAILWAY ASSOCIATION		 Charity Name
NORTH EASTERN RAILWAY ASSOCIATION		 Charity Name
NORTH EASTERN RAILWAY ASSOCIATION		 No (if any)
1164199		 CC16a
Receipts andpayments accounts
For the period
from		 01-Nov-20
Period start date		 To Period end date
31-Oct-21
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

Subscriptions		 19,789 - - 19,789 18,353
Donations 1,273 - - 1,273 1,090
Grants - - - - -
Publications 20,718 - - 20,718 15,847
Miscellaneous 423 - - 423 665
Legacies - - - - -
Archive services 57 - - 57 193
- - - -
Sub total(Gross income for AR) 42,260 - - 42,260 36,149
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts
A3 Payments
42,260 - - 42,260 36,149

Magazine		 12,414 - - 12,414 12,137
Donations & Grants - - - - -
Meetings & Visits 50 - - 50 139
Archive 4,099 - - 4,099 2,929
Publications 5,480 - - 5,480 19,894
Publicity 250 - - 250 614
Administration 1,834 - - 1,834 2,370
Miscellaneous 781 - - 781 151
Show expenses - - - - 329
**Sub total ** 24,908 - - 24,908 38,565
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
24,908 - - 24,908 38,565
17,351 **- ** - 17,351 - 2,416
- - - - -
95,746 - - 95,746
113,098 -
-		 113,098 - 2,416
Section B Statement of assets and li abilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Details Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
Bank accounts 95,746 - -
- - -
- - -
T otal cash funds 95,746 - -
Details
(agree balances		 with receipts and payments
account(s))		 Agreement Error OK OK
Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
- -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
-
-
-
-
-
Sign ature Print Name
Date of approval
C JRichardson C JRICH ARDSON 20/11/2021
A N Mackay A N M ACKAY 20/11/2021

Independent examiner’s report to the trustees of

North Eastern Railway Association - Charity Number 1164199

On the accounts for the period 1 November 2020 to 31 October 2021

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

Examine the accounts under section 145 of the Charities Act,

To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

To state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

The accounts did not accord with the accounting records; or

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Signed CW Jagger FCA

Date 30 November 2021