Registered Charity Number 1164179 Manchester Dlgltal Muslc Archlve Trust Flnonclal Statements lor the year ended 31 st October 2023 The Board of Trustees presents its report and unaudited financial statements for the year ended 315t Oclober 2023 Reference ond Admlnlstrollve Informollon Chorlty name Monchester Digital Music Archive Trust Charlty Reglstratlon Number 1164179 Reglstered Offlce stun Office Z-Arts 335 Stretford Rood Manchester MI 5 5ZA Trvslees Michael 8ornes-Wynters Cathy Brooks David Carler Karen Gabay Darren Jones Estelle Neuman Aidan O'Rourke Resigned September 2023 Resigned June 2023 Chair. Appointed June 2023 Resigned September 2023 Prlnclpal staff Alison Surtees Volunleers Markus Heilhier Cotherine Mullen Matlhew Norman Heather Roberts James Zeiter Dave Rofe Bankers Triodos Bank Deanery Road Bristol BS1 SAS Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchester Digilal Music Ch•ve Trust Report of the Board of Trustees for the year ended 31st October 2023 Objectlves The Manchester Digital Music Archive Trust IMDMArchivel is a small charity which was estoblished with the objectives of= Advancing the public's knowledge of and raising artislic capobilities in music ond related cultural endeavour5 in the Greater Manchester area through the provision of digital archives and accessible documentalion. and by holding lectures. creative workshops, performances. exhibitions etc. Providing. or assisting in the provision of. facilities for recreation and other leisure- time activities for the general public which support the promotion of their educational well-being. Purposes and Alms Manchester Digital Music Archive is an online community archive that celebrales Greater Manchester music and its sociol history. It was established in 2CQ3 and became a registered charity in October 2016. Our mission stalement is to celebrate Greater Manchester music. protect its heritage and promote oworeness ol its cultvrol impcrftonce. Our crowd-sourced archive and website is a place for people all over the world to share Manchester music ephemera and memories. be they fans. musicians or involved with the music industry itself. We ore possionote obout celebroting the hidden chopters ond under-represenled communities within Greater Manchester music. We believe that through crowd-sourcing artefacls we can democralise heriloge and provide a platform for mulliple versions of history lo be shored. There is no hierorchy of'merit. wilhin our archive. The general public decides what is important and what is'heritage,. Our core volues ore.. We will provide a platform for multiple Grealer Manche51er music hi51ories lo be shared We will be the trusted 'coretokers' of the collective memory We will democratise the preservation of music herilage and make il accessible for everyone We will be a flexible and responsive orgoni5ation that listens to community opinion Our specific aims are to: celebrate Greater Manchesler mus1C. raise awareness of the influence of Greater Manchester music and highlight unsung eros in its history. digitise vulnerable collections pertaining lo Greater Manchester music. record and documenl the memories of fans. artists. and induslry alike. Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchesler Digital Music Archive Trust Report of the Board of Trustees for the year ended 31st October 2023 (continued) facilitate exhibitions and events about Greater Manchester music that larget as broad an audience as possible. develop o not-for-profit self-sustoining orgonisotion lo ochieve the above prevent the disoppeorance of ortefocts by uncovering vulnerable collections and identifying an appropriate physical 'home' for Ihem. approach lond encourage approaches from) people wishing to shore their experiences of Grealer Manchester music. document these oral histories in a variety of media. raise public oworeness of such collections by organising events and exhibilions in o variely of easily accessible. 'down-to-earth' venues a5 well a5 in traditional exhibilion spaces. provide on online orchive Ihot will mop the evolution of Greater Monchester music and its social history. Ensurfng Our Work Dellvers Our Alms MDMArchive Irustees, meetings look ot the success of eoch key octivity ond the benefils they have brought to those people that the charity aims to help. This enables MDMArchive to ensure that its aims, objectives, and octivilies remain locused on ils stoled purposes. We have referred to Ihe guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future octivities. In porticulor. the Iruslees consider how plonned oclivities will contribute to the aims and objectives they have set. How Ovr Acllvltles Dellver Publlc Benefit MDMArchive's main activilies are set out below. Our activities are based on the provision of educalion and advancement of culture for the public benefit. Who Used and Beneflted From Our Servlces7 MDMArchive's activities have an emphasis on people living in the Greater Manchester orea. In the year covered by thi5 report benefits were provided lo- the many members of Ihe public who used Ihe MDMArchive website in Manchester and oll over the world and altended evenls and exhibitions thal we either hosted or contributed to volunteers and studenls who gained new skills assisling in building our online archive and curating exhibitions Achlevements and perfomlance Completlng Connectlng Manchester's Muslc Archlve (CMMA) The CMMA Database is live on our system and is currently awaiting further updates from the partner archives, wth materiols. This is now finished in terms of our commitment, but we hope that more information will be added to the dalabase, and Ihere is the prospect of further funding down the line to extend this aspect. Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchesler Digital Music Archive Trust Report of the Board of Trustees for the year ended 31st October 2023 (continued) RNCM 51yh Annlversary Programme We ore partners in the RNCM 50th Anniver50ry progromme thot was funded via NLHF. Thi5 work involved support to update our website and extend the archive of materials we host on behalf of the RNCM. Recordings of concerts were digitised by the Sound Archive and uploaded to our site. We are in process of producing 3 podc0515 telling the story of the RNCM, with images. sound and interviews for this celebration and will host Ihis on our site. This is ongoing work. Volunleers We have been working with volunteers from RNCM around adding additional material and contenl to Ihe site. especially adding informotion to ortefocts that were lacking key detail for searches. This is ongoing and has given us strong regular volunleers that we hope to work with after Ihis project ends. Louder Thon Words (LTW) Festlval Plans ore undeaY to take part in this year's LTW Festival, at which we intend to re-run our 'Black Women in Music, panel and add lo this a panel on 'Women in Hip Hop., We ore hosting this as part of our 201h Anniversary Celebrations. 201h Annlversary Celebrallons and New Webslle The majorily of our focus was cenlered on the redevelopment of our sile. making it more user-friendly and occessible for uploads. This work is ongoing, ond os we hove generated income Ihrough other project octivilies. we are currently self-linoncing this mojor Charily activity. This means we mainlain control over the content. and the rights issues we were faced with using public funding. We have really targeted our social media channels lo gain more engagement ond bring people to the site. Our Facebook Group now has 3.500 members Ivp 1,000 members on lasl yearl and our Page has 2.500. Our Inslogrom has up to 1,31XJ from 1.000 member5. We have resorted to posling directly to X (Twitter) as our bot has now been disabled, due to cost. We aim to mointain ond grow o bose of volunleers to stort doing more content for the sociol channels. Flnanclal revlew Prlnclpal Fundlng Sources The Chorily's main source of income in the year was for the delivery of the CMMA project 1£5,6001. £300 was received for our contribution to Manchesler Histories Festival Research. Donations in the year totalled £41X) with regular £1 O and £5 input from two key donors. No grant funding was received in the year directly by us. Reserves Policy The chority does not currenlly have a reserves policy. It ha5 no premises or salaried staff, 50 winding up costs in the event of an unplanned shuldown would be negligible. Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchester Digital Music Archive Trust Report of the Board of Trustees for the year ended 31st October 2023 (continued) Plans for Future Perfods MDMArchive's prioritie5 for future activity include= Securing new Trustees and volunleers and widening our reach longoingl Ongoing 5UPPOrt for RNCM with their 501h Anniver50ry project Exploring more curaled content. podcasting and shorl viral videos for engagement Support and collaboration with Dig Medio ond Echo Salford Collaboration with Louder thon Words Feslivol Structure, Governance and Management Recrultment and Appolnlmenl of Trustees Trustees are oppointed for a temi of Ihree years by a resolution p055ed at a meeting of the charily Irustees. Individuals are selected for appointment as trustees with regard to the skills, knowledge and experience needed for Ihe ellective administrotion of the charity ond ore sought through the networks of existing Board members. Skills represented amongst the truslee body include digilal technologies. rnu5ic and cultural history, arts odministrotion, ond finance monogemenl. Trustees who retire con be reoppoinled or up to three consecutive terms but may only be reappointed for a fourth term after an interval ol one year. Governlng Document The chority was established as a Charilable Incorporated Organisation ICIOI who's only voting members ore its charity trustees I'Foundotion' model constitulionl. The constitution establishes the object5 and aims of the charily and how il is governed. In the evenl of the charity being wound up, the members are liable to contribvte no more than £1 for the poyment of the debts ond liobilities of the CIO. Inductlon and Tralnlng of Truslees Prospective new trustees are introduced to the work of MDMArchive by otlending meetings with the Chair of the truslees and other boord members. These briefings also cover the legal obligations and responsibilities of trustees. New trustees are referred to the Charity Commission's 'The Essenlial Trustee.. What you need to know, resource. the Charity's constitution. and the latest published accounts. Rlsk Management The Board of Trustees has conducted a review of Ihe major risks to which the charity is exposed. Where appropriate, systems or procedures hove been estoblished to mitigole the risks the charity faces. Procedures are in place lo ensure compliance with health ond sofety of volunteer5. young people. other service use[5 ond vi51tors. Internal financial risk5 are minimised by the implementation of procedure5 for the authorisation of all transactions, and syslems are in place to ensure compliance with health and safety legislation. Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchester Digital Music Archive Trust Report of the Board of Trustees for the year ended 31st October 2023 (continued) Organlsatlonol Structure The only members of MDMArchive are its charity ITU5tees. The Iru5tee body meets 05 required lo agree the charity's programme of activity. The general day-to-day administration and management of finances are undertoken by board members and a volunteer co-founder of the organisation. In the current period, freelance staff were engaged to deliver elements of the HLF project. Olher project activities were undertaken by the co-founders working in o voluntary capacity and other volunleers. statement of Board of Trustees responslbllltles The Board ol Trustees is responsible lor preparing the Report of the Board of Trustees and the financial statements in occordance with applicoble law and regulations. Chority low requires Ihe Boord of TTU51ees to prepare finonciol slotements lor each financial year. Under Charity law the Board of Trustees must not approve the financial statements unless they are satisfied that they give a Irue and lair view of the slate of affairs of the chority ond Ihe income ond expenditure of the chority for thot period. The charity has a gross income ol less Ihan £250,[ and has prepared receipts and poyments occounts Using the Chorily Commission chority occounting lemplate CCI 60. The Board ol Trustees is responsible for keeping adequote accounting records that are sufficient to show ond explain Ihe chority's tronsoclions ond disclose ot ony time Ihe financial posilion ol the charity and lo enable it to ensure that the financial statements comply with the Charities Act. They are also responsible for sofeguarding Ihe ossels of the chority ond hence toking reosonoble steps for the prevention ond detection of froud and other irregularities. Approved by the Board of Trustees and signed on its behalf by: Estelle Neuman Ichairl 27 Augusl 2024 Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Independent Examiners Report I report to the trustees on my examination of the accounts of the Manchester Digital Music Archive Trust (the TrLJStI for the year ended 31 October 2023. Responsibilities and basis of report As the charity Iruslees of the Trusl you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Acl'}. I report in respect of my examinatson of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination. I confim that no material matters have come lo my attention in connection with the examination giving me cause lo believe ihal in any material respect.. 1. accounting records were not kept in respect of the Trust as required by seth'on 130 of the Act,. or 2. the accounts do not accord with those records.. or 3. the accounts do not comply with the applicable requirements conceming the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a maller considered as part of an independent examination. I have no concerns and have come acros$ no other matters in Connection with the examination to which allenlion should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Paul Cowham FCA DChA Wilhinglon Works Withinglon Baths 30 Burton Road Manchester, M20 3EB 2818124 Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Manchester Digrtal Music chIve Trust 1164179 Receipts and payments accounts CC16a For the p8riod 01.kn72 31-Ctl-23 Section A Receipts and pa ments Unrestrictod fund$ ReslrictÉd fund$ Endowmént fiJnd$ Total funds Last yoar to thè nè¥At£ tothè nèret£ A1 Re¢elpts Fu[raiSing 9V8nt8 Donhiions Heril2ge Emergency Fu Bath InterGsi Project Income 341 $9 1.550 Sub total(Gro88 Income for AR) 335 6J3S A2 A888t and investrnont 8alo8, (see table). Sub total Total recelpts 335 6,335 1,891 A3 P)ym•nt8 si¥ff cos18 T¢8vev$Ubsn¢8 Trusiea mebllngs unteer expe8 4117 414 18 8 ¢haro•$ Evoni$ m¢ & wo4 chivelilms P*vertisin9 & piamcélon EqL¥wnenl Ev8lv81 cntan¢Y SUrY 123 330 124 124 Sub tolal A4 A$8•t and Inv••tm•nt pur¢haso8,1800 tablo) Sub tolal Total paymonts 4270 $27 Net of rec61ptlpayMontsj A5 Transfers between fvnd$ A6 Cash funds last year end Cash funds thls ygar end 1.065 742 1824 3.624 4689 2.882 3,624 Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowrnent funds Categories Oetails to rar•St£ to noar85t£ B1 Cash funds Bank 3.853 PayP Total ¢ash funds Unre8trlct8d fvnd$ tt n•ar•st£ Rostrlcted fvnd$ to ars1 E Endowment fuvd$ to nèarèst£ Dotall8 Curr•ntv•lu• loptlonall ¢ b•lDnp_ Futhd iOthkh ¢urr•niv•lu• Detalls 84 A8Set8 retalned for t ¢harlty'# own u#• L(Ilwy Fw Fund iowhlch knuni du• aptlonlll Vth•n du• Detalls 85 Liabilities 31 $t 2024 Trustee remuneration IknTruslees £4(X)l oftrustegs Is In Ihg CMstj1 kn certakn£Wcstsres. rtte$S bythe otrrtrustee6 Signed by trus18es 7 beh8lf of all the trustees Date of approval &gnature Print Narv Estelk 2810812024 Doc ID.. a16116da8c682188c7632a8328e83f9969070f2c