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2024-03-31-accounts

New Tavistock Youth Cafe

Charity Name		 New Tavistock Youth Cafe

Charity Name		 New Tavistock Youth Cafe

Charity Name		 1164173
No (if any)		 1164173
No (if any)		 CC16a
For the period
from		 1/4/2023
Period start date		 To 31/03/2024
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
57,900
4,864
119
186
50
1,361
-
-
64,479
-
-
-
64,479
20,530
28,328
5,320
150
283
-
-
-
-
54,611
-
-
-
54,611
9,868
- 4,245
67,586
73,209		 Restricted
funds
to the nearest £
31,568
3,089
-
663
-
-
57,061
-
92,380
-
-
-
92,380
426
75,078
8,606
5,666
-
2,000
-
-
-
91,776
-
-
-
91,776
604
4,245
12,304
17,153		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
89,468
7,952
119
848
50
1,361
57,061
-
156,859
-
-
-
156,859
20,956
103,406
13,925
5,816
283
2,000
-
-
-
146,386
-
-
-
146,386

10,472		 Last year
to the nearest £
GRANTS 57,900 -
-
-
-
-
-
-
-
-		 89,468 76,839
DONATIONS 4,864 7,952 6,087
FUNDRAISING 119 119 709
TRIPS 186 848 760
PREMISES & EQUIPMENT HIRE 50 50 450
OTHER 1,361 1,361 1,324
YOUTH WORKER SERVICES - 57,061 54,485
- - -
Sub total(Gross income for AR) 64,479 156,859 140,654
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 156,859 140,654
OVERHEADS 20,530 -
-
-
-
-
-
-
-
-
-		 20,956 21,049
PAYROLL COSTS 28,328 103,406 91,904
ACTIVITIES 5,320 13,925 6,653
TRIPS 150 5,816 6,373
FUNDRAISING 283 283 324
CONSULTING - 2,000 2,230
Change In AccountingProcedure - - - 1,442
- - -
- - -
**Sub total ** 54,611 146,386 127,091
A4 Asset and investment
purchases, (see table)
OFFICE EQUIPMENT - -
-
-		 - 485
COMPUTER EQUIPMENT - - 255
**Sub total ** - - 740
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 146,386 127,831
9,868 604 -
10,472		 12,823
- 4,245 4,245 -
-		 - -
67,586 12,304 79,890 67,067
73,209 17,153 - 90,362 79,890

CCXX R1 accounts (SS)

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Section B Statement of assets and liabilities at the end of the period Restr6cted Et)dowrnenl Dptails B1 Cash funds $42 17.153 17,153 funds Detai15 ljetails B3 Invostm•nt assets CuTh¢rrtV￿• Details 161 eharftys own usè Detai15 B5 UabllEtI•s Dats of roval 1 the th￿tee8 ¢CXXR2 ￿JnIS ISSI

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of New Tavistock Youth Cafe On accounts for the year ended 31 March 2024 Charlty no (if any) 1164173 Set out on pages I rewrt to the trustees on my examination of the acGounts of the above charity {￿he Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust, you are responsiblè for the preparation basis of report of the accounls in accordan￿ with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ibl of the Act. I have completed my examination. I confim that no material matters have come lo my attention ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordanc8 With section 130 of the Act or the accourrts do not accord wrth the accounting records Independent examinerfs statemènt I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Signed: Date: 0211212024 Name.. Beverley Hughes Relevant professional qualification{s) or body (If any): Address: 7 Trinity Close, Bere Alston. Yelverton, Devon, PL20 7BD IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of Gon￿rn (see CC32, Independent examination of Gharity accounts.. d1￿CtionS and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
01 04 2023 31 03 2024

Section A Reference and administration details

Charity name

The New Tavistock Youth Cafe

Other names charity is known by Registered charity number (if any) 1164173

Unit 6, Pixon Court, Charity's principal address TAVISTOCK Devon Postcode PL19 9AZ

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if
any)		 Dates acted if not for whole
year		 Name of person (or
body) entitled to
appoint trustee (ifany)
Mrs MandyVictoria Louise Ewings Vice Chair
Ms Cathryn Louise Gristy
Mr Stephen Hugh Grummitt Secretary
Dr Jon Ord
Mr HarryE O Walker Treasurer
Mr Alan Wroath Chair
Mr Frederick Neil Edward Harper
Dr Peter Rodgers
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address

Name of chief executive or names of senior staff members (Optional information)

Mrs Vicki Lloyd-Walsh Manager Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution agreed October 15th 2015 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Every trustee will be appointed for a term of three years by a resolution Trustee selection methods passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by) The Trustees have resolved to remove restrictions on the number of terms trustees may serve. This reflects the commitment of the current Board, their experience and ability to move the Charity forward. Nevertheless the Trustees recognise the need for succession-planning and are in the process of appointing new Trustees. In selecting individuals for appointment as charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional governance issues (Optional information)

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Section C Objectives and activities

Section C Objectives and activities
Summary of
the objects of
the charity set
out in its
governing
document
Summary of
the main
activities
undertaken for
the public
benefit in
relation to
these objects
(include within
this section the
statutory
declaration
that trustees
have had
regard to the
guidance
issued by the
Charity
Commission
on public
benefit)		 Our objects remain the same, namely:
to act as a resource for young people aged between 11 and 19 living in West Devon by
providing advice and assistance and organising programmes of physical, educational and
other activities as a means of: (a) advancing in life and helping young people by
developing their skills, capacities and capabilities to enable them to participate in society
as independent, mature and responsible individuals; (b) advancing education; (c)
relieving unemployment; (d) providing recreational and leisure time activity in the
interests of social welfare for people living in the area of benefit who have need by
reason of their youth, age, infirmity or disability, poverty or social and economic
circumstances with a view to improving the conditions of life of such persons.
Over the last year we have progressed with newsletters and impact reports to share what
we are doing. Our website is updated and our social media presence is helping to keep
young people informed.
Funding and support from external organizations have enabled us to have a full year of
project work and our most ambitious Summer programme so far.
Drop in sessions for all young people from 11 to 19
Zephyr Music Project
It's been a fun year at Zephyr, we have seen an increase in young people practising as
bands, and wanting to use the music room as a practice space. There has been a steady
number of young people attending, usually around 15; we have been able to offer them
guitars to borrow during the week, whilst they are getting to grips with the instruments.
We have a new volunteer guitar tutor who has made the high demand for guitar lessons a
little easier to deal with. We are still without a drum instructor, but have a year 8 member
who has been helping to teach her peers who have little experience.
We helped the new members to get a slot at Tavistock Fringe, a big Community event,
where there were solo performances and an acoustic set from Zephyr members.
The collaboration with Tavistock library ‘Shake The Shelves’ continued.
TYC is still being used by local bands for practice when it is available.
Fridays
Open access Friday evening sessions continue to run every week during term time.
These sessions are delivered across two groups for school years 7 & 8, and a later
session for school years 9,10 & 11+.
The sessions continue to provide young people a safe, vibrant and fun-filled space to
meet with friends on a Friday evening, and to engage in activities, games, workshops and
cooking exercises. The sessions also provide a great opportunity for relationship building
between youth workers and a large number of young people, which has helped to build
our presence and trust with young people in the community. Each session is run by three
youth workers from whom young people are able to access support as well as several
youth volunteers that support sessions with the younger age group.
Attendance at sessions has been between 35 and 50 young people. We have seen a
large influx of energetic and enthusiastic Year 7’s joining the sessions, with lots of
positive feedback from them about the sessions. There is a great opportunity to work with
and develop this group of young people over the coming years, and to involve them with
some of the wider TYC activities in the community.
Over the past year we have also been focusing on running more information workshops
and discussions with young people around important topics and issues, encouraging

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young people to share their views, as well as understanding the views of others. We have explored discrimination, discussing what discrimination is, where and how someone might experience discrimination, and exploring stereotypes, prejudices and stigma.

Following the riots in the UK earlier this year, we also looked at why the rioting had started, and the misinformation that had circulated online that had fueled far-right protests. We discussed young people's views of the riots, and experiences of far-right extremism on social media.

Other topics this year have included online privacy, healthy relationships, vaping, alcohol awareness, sugar and nutrition. We also have sessions planned over the coming months on anxiety, mental health and sexual health.

Daytime sessions for young people who have been referred to us for issues related to mental health

MOMENTUM

Momentum sessions are an open ended offer for young people who are home educated (but not necessarily following a curriculum), on reduced timetables or struggling to get through a college week. Some of the young people we work with are vulnerable, neuro divergent or have low confidence and anxiety. Momentum was set up in 2018 and in October 2022 we started a second group. This has given more young people the opportunity to take part in projects that are designed to get them out into nature, build personal, mental and physical resilience, build confidence, develop skills and progress either back into full time education or on to further education courses.

Our group sizes are restricted to 8 young people, we have found that smaller groups benefit from youth worker time, transport is easier and group dynamics easier to navigate.

Wellbeing

This year we have been delivering wellbeing sessions on Friday afternoons for young people referred to us as experiencing mental health issues with funding from TAMARA Activities have included foraging, campfire cooking, wood working, whittling and a number of art workshops; working with dyes, clay, painting and more.

The young people have got stuck into every single activity from cutting down trees to making clay gargoyles! Through wellbeing, friendships have been made and some young people have felt confident enough to attend Friday night sessions and Zephyr too. We have revisited Freddie’s Fibre Friends which provides fantastic opportunities for young people to learn crafting techniques whilst being immersed in nature.

We have had a few returning young people as they are really benefiting from having a place on the wellbeing sessions - the young people and their parents tell us that they are very appreciative of the work that we do at TYC. We have small groups of young people in our wellbeing sessions; this benefits them as they are often experiencing anxiety and struggle to meet new friends. If they are identified as needing more time we will invite some of the same young people to attend on more than one project and as well as inviting new young people from our referral waiting list.

We have worked with 32 Momentum students and 29 Wellbeing students, giving a total of 61 Young people benefiting from group work

1-1 Mentoring

1-1 mentoring continues to do well, we have 3 paid and 1 volunteer mentor. Our referral forms can be found on our website, and we have referrals coming in from parents, GPs, College Heads of House and inclusion officers, CAHMS, social workers and self referrals.

Some of the challenges seen over the year are: angry behaviours, disruption in college, toxic friendships/relationships, disruptive family environment, drug misuse, disordered

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eating, anxiety, insomnia, self harm, suicide ideations. A number of these young people are on waiting lists for Educational Health Care Plans (EHCP), Autism and ADHD, and other neurodivergence. Cuts in spending on mental health, along with Covid lockdowns exaggerating changing behaviours in young people and the constant bombardment of social media in their lives makes today's world a difficult place to navigate.

We meet with young people once a week and in that time we walk and talk, giving them a space to say as little or as much as they want too, and giving the mentors an opportunity to support them. We do not have a time limit, the offer of mentoring is open ended up until a young person turns 19. Because of this we are able to establish relationships and build trust. Some young people will only need a mentor for a few months, others a few years.

Last year we have mentored 51 Young people

Summer Program

This Summer was our biggest yet! We added in a Mural Club, Football sessions , and an overnight camp-out to our 7 Summer trips, BMX Trails Jam (organised and hosted by TYC), Carnival group, Sumo for Fun Day, Tavistock Fringe festival, and Tavistock Pride stand and our 5 day sailing residential. Summer was non stop, but TYC offered young people in Tavistock and the rural area plenty of affordable or free activities over the Summer holidays

Most of the summer trips were funded by ‘People Postcode Lottery Trust’, with extra funds from community groups: Travel was gifted to us by Tavistock Country Bus and volunteer drivers

Tavi Skate

TYC Skate Park steering group ‘Tavi Skate’ have been working for two years to prove the need for a concrete skatepark (multi use wheeled sport area) to replace the existing mental ramps.

We have been collecting data through in house surveys, visiting community events and Tavistock College. The information has been acknowledged as a key project in the neighbourhood development plan. It has been an enormous effort to get the plan written, and we are hoping that we will soon get the go ahead to get it out to skate companies.

Community organisations that we work with - Shake The Shelves: Tavistock Library Summer programme: Tavistock Country Bus Funday in the meadows/Fireworks: Tavistock Lions Club Abbots Way Walk: Tavistock and District Outdoor Education Forum Planning for future Awards for All project: Tavistock Memory Cafe and Dementia care Mural Club: Tavistock AFC

Tavistock Fringe: Zephyr PA and bands

Sharing information and support: The Family Hub (Previously Childrens Centre) Tavistock Wheelers Cycling Club: Coffee and cake fundraisers Tavistock Health and Wellbeing Alliance The Council for Voluntary Service (CVS) VOYC Devon (Voluntary Organisations for Young People and Children) Tavistock Lions – Young Ambassadors

Additional details of objectives and activities (Optional information)

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You may choose to The charity does not make grants or make investments. include further statements, Volunteers make an important contribution to our Youth Sessions, supporting Youth where relevant, Workers and, especially, tutors in the Zephyr Music sessions. Other organisations that about: use the facility depend on volunteers and they are an increasingly important resource as we expand our provision.

Developing our volunteers is a key aim and target for our work.

Section D Achievements and erformance p Summary of the main The biggest success has been in developing our work to support young achievements of the charity people with issues affecting their mental health. during the year We are proud of our team approach to our work which also has the effect of making the organisation more dynamic. It has made the New Tavistock Youth Café a much more extensive operation that has considerably more capacity to support young people in this area. We have also managed to keep the Youth Café on a sound financial footing.

Section E Financial review Financial Reserves Policy Brief statement of the New Tavistock Youth Cafe has this policy to ensure the charity has charity’s policy on reserves enough unrestricted funds to continue its operations and to act as an early warning system in the event that the unrestricted reserves become too low. Current Account Balance In order to ensure there are enough funds in the charity accounts in general, the manager should notify the treasurer and the chairman if the funds in the current account dip below an amount equal to 6 months’ worth of expenditure based on the most recent filed accounts with the Charities Commission. The manager should further notify the treasurer and chairman if the funds dip below 3 months’ worth of expenditure and an assessment should be made of what funds are restricted and unrestricted. If the chairman and treasurer have been notified that the bank balance has dipped below the 6 month reserve, they should seek further funding as a matter of urgency. If the chairman and treasurer have been notified that the bank balance has dipped below the 3 month reserve, they must take decisive action to

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increase the income or decrease the expenditure of New Tavistock Youth Café until the bank balance has risen back above the 3 month reserve.

If the funds in the current account dip below 1 months’ worth of expenditure, the operations of New Tavistock Youth Café must be immediately stopped, and an emergency meeting of the Trustees is to be called. An assessment should be made as to whether New Tavistock Youth Café will continue or if it must permanently close.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

The Charity is dependent on fund raising and has no guaranteed funding You may choose to include in any one year. We have been successful in achieving funding from additional information, where Space (formerly the Devon Youth Service) from the Law Foundation, the relevant about: Primary Care Network, Awards for All, UK Youth and other smaller the charity’s principal groups and funds.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Alan Wroath Position (eg Secretary, Chair, etc) Chair Date 22.12.2024

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