||**New Tavistock Youth Cafe**
**Charity Name**|**New Tavistock Youth Cafe**
**Charity Name**|**New Tavistock Youth Cafe**
**Charity Name**|**1164173**
**No (if any)**|**1164173**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|1/4/2023
Period start date|**To**|31/03/2024
Period end date|||
||||||||
|**Section A Receipts and**|**payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**57,900**
**4,864**
**119**
**186**
**50**
**1,361**
**-**
**-**
**64,479**
**-**
**-**
**-**
**64,479**
**20,530**
**28,328**
**5,320**
**150**
**283**
**-**
**-**
**-**
**-**
**54,611**
**-**
**-**
**-**
**54,611**
**9,868**
**- 4,245**
**67,586**
**73,209**|**Restricted**
**funds**
**to the nearest £**
**31,568**
**3,089**
**-**
**663**
**-**
**-**
**57,061**
**-**
**92,380**
**-**
**-**
**-**
**92,380**
**426**
**75,078**
**8,606**
**5,666**
**-**
**2,000**
**-**
**-**
**-**
**91,776**
**-**
**-**
**-**
**91,776**
**604**
**4,245**
**12,304**
**17,153**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**89,468**
**7,952**
**119**
**848**
**50**
**1,361**
**57,061**
**-**
**156,859**
**-**
**-**
**-**
**156,859**
**20,956**
**103,406**
**13,925**
**5,816**
**283**
**2,000**
**-**
**-**
**-**
**146,386**
**-**
**-**
**-**
**146,386**
**10,472**||**Last year**
**to the nearest £**|
|GRANTS|**57,900**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**89,468**||**76,839**|
|DONATIONS|**4,864**|||**7,952**||**6,087**|
|FUNDRAISING|**119**|||**119**||**709**|
|TRIPS|**186**|||**848**||**760**|
|PREMISES & EQUIPMENT HIRE|**50**|||**50**||**450**|
|OTHER|**1,361**|||**1,361**||**1,324**|
|YOUTH WORKER SERVICES|**-**|||**57,061**||**54,485**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**64,479**|||**156,859**||**140,654**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**156,859**||**140,654**|
||||||||
|OVERHEADS|**20,530**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**20,956**||**21,049**|
|PAYROLL COSTS|**28,328**|||**103,406**||**91,904**|
|ACTIVITIES|**5,320**|||**13,925**||**6,653**|
|TRIPS|**150**|||**5,816**||**6,373**|
|FUNDRAISING|**283**|||**283**||**324**|
|CONSULTING|**-**|||**2,000**||**2,230**|
|Change In AccountingProcedure|**-**|||**-**||**- 1,442**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**54,611**|||**146,386**||**127,091**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|OFFICE EQUIPMENT|**-**||**-**
**-**
**-**|**-**||**485**|
|COMPUTER EQUIPMENT|**-**|||**-**||**255**|
|**_Sub total_ **|**-**|||**-**||**740**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**146,386**||**127,831**|
||||||||
||**9,868**|**604**|**-**|
**10,472**||**12,823**|
||**- 4,245**|**4,245**|**-**
**-**|**-**||**-**|
||**67,586**|**12,304**||**79,890**||**67,067**|
||**73,209**|**17,153**|**-**|**90,362**||**79,890**|
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
Restr6cted
Et)dowrnenl
Dptails
B1 Cash funds
$42
17.153
17,153
funds
Detai15
ljetails
B3 Invostm•nt assets
CuTh¢rrtV•
Details
161
eharftys own usè
Detai15
B5 UabllEtI•s
Dats of
roval
1 the thtee8
¢CXXR2 JnIS ISSI
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
New Tavistock Youth Cafe
On accounts for the year
ended
31 March 2024
Charlty no
(if any)
1164173
Set out on pages
I rewrt to the trustees on my examination of the acGounts of the above
charity {he Trust") for the year ended 3110312024.
Responsibilities and As the charity trustees of the Trust, you are responsiblè for the preparation
basis of report of the accounls in accordan with the requirements of the Charities Act
2011 ('the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)Ibl of the Act.
I have completed my examination. I confim that no material matters have
come lo my attention
") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordanc8 With section 130 of
the Act or
the accourrts do not accord wrth the accounting records
Independent
examinerfs statemènt
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
' Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
0211212024
Name..
Beverley Hughes
Relevant professional
qualification{s) or body
(If any):
Address:
7 Trinity Close, Bere Alston. Yelverton, Devon, PL20 7BD
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of Gonrn (see CC32,
Independent examination of Gharity accounts.. d1CtionS and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018
|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report for theperiod**||||||||
|**From **|Period start date|||**To**|Period end date|||
||01|04|2023||31|03|2024|
## Section A Reference and administration details
**Charity name**
The New Tavistock Youth Cafe
**Other names charity is known by Registered charity number (if any)** 1164173
Unit 6, Pixon Court, **Charity's principal address** TAVISTOCK Devon **Postcode PL19 9AZ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs MandyVictoria Louise Ewings|Vice Chair|||
||Ms Cathryn Louise Gristy||||
||Mr Stephen Hugh Grummitt|Secretary|||
||Dr Jon Ord||||
||Mr HarryE O Walker|Treasurer|||
||Mr Alan Wroath|Chair|||
||Mr Frederick Neil Edward Harper||||
||Dr Peter Rodgers||||
||||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
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**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## Mrs Vicki Lloyd-Walsh Manager **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution agreed October 15th 2015 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Every trustee will be appointed for a term of three years by a resolution Trustee selection methods passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by) The Trustees have resolved to remove restrictions on the number of terms trustees may serve. This reflects the commitment of the current Board, their experience and ability to move the Charity forward. Nevertheless the Trustees recognise the need for succession-planning and are in the process of appointing new Trustees. In selecting individuals for appointment as charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Additional governance issues (Optional information)**
- You **may choose** to include The charity trustees will make available to each new charity trustee,
- additional information, where on or before his or her first appointment:
- relevant, about: (a) a copy of the current version of the constitution; and
- • (b) a copy of the CIO’s latest Trustees’ Annual Report and statement policies and procedures adopted for the induction and of accounts. They will provide such training as the new Trustee requires.
- training of trustees; All Trustees will be DBS checked in accordance with our Safeguarding
- • the charity’s organisational Policy. structure and any wider network with which the charity The Trustees employ a Manager and Youth Workers to run and develop works; programmes within the organisation.
- • relationship with any related The Manager works closely with the Chair of the Trustees in her work. Her
- parties; salary is fixed annually by comparison with comparable posts in the public
- • trustees’ consideration of sector. major risks and the system and procedures to manage The Trustees understand the risks of an organisation dependent on them. grants, lettings and fund-raising. They seek to be proactive in seeking sources of funding.
**TAR**
March **2012**
2
**Section C Objectives and activities**
|**Section C**|**Objectives and activities**|
|---|---|
|**Summary of**
**the objects of**
**the charity set**
**out in its**
**governing**
**document**
**Summary of**
**the main**
**activities**
**undertaken for**
**the public**
**benefit in**
**relation to**
**these objects**
**(include within**
**this section the**
**statutory**
**declaration**
**that trustees**
**have had**
**regard to the**
**guidance**
**issued by the**
**Charity**
**Commission**
**on public**
**benefit)**|Our objects remain the same, namely:
to act as a resource for young people aged between 11 and 19 living in West Devon by
providing advice and assistance and organising programmes of physical, educational and
other activities as a means of: (a) advancing in life and helping young people by
developing their skills, capacities and capabilities to enable them to participate in society
as independent, mature and responsible individuals; (b) advancing education; (c)
relieving unemployment; (d) providing recreational and leisure time activity in the
interests of social welfare for people living in the area of benefit who have need by
reason of their youth, age, infirmity or disability, poverty or social and economic
circumstances with a view to improving the conditions of life of such persons.|
||Over the last year we have progressed with newsletters and impact reports to share what
we are doing. Our website is updated and our social media presence is helping to keep
young people informed.
Funding and support from external organizations have enabled us to have a full year of
project work and our most ambitious Summer programme so far.
**Drop in sessions for all young people from 11 to 19**
**Zephyr Music Project**
It's been a fun year at Zephyr, we have seen an increase in young people practising as
bands, and wanting to use the music room as a practice space. There has been a steady
number of young people attending, usually around 15; we have been able to offer them
guitars to borrow during the week, whilst they are getting to grips with the instruments.
We have a new volunteer guitar tutor who has made the high demand for guitar lessons a
little easier to deal with. We are still without a drum instructor, but have a year 8 member
who has been helping to teach her peers who have little experience.
We helped the new members to get a slot at Tavistock Fringe, a big Community event,
where there were solo performances and an acoustic set from Zephyr members.
The collaboration with Tavistock library ‘Shake The Shelves’ continued.
TYC is still being used by local bands for practice when it is available.
**Fridays**
Open access Friday evening sessions continue to run every week during term time.
These sessions are delivered across two groups for school years 7 & 8, and a later
session for school years 9,10 & 11+.
The sessions continue to provide young people a safe, vibrant and fun-filled space to
meet with friends on a Friday evening, and to engage in activities, games, workshops and
cooking exercises. The sessions also provide a great opportunity for relationship building
between youth workers and a large number of young people, which has helped to build
our presence and trust with young people in the community. Each session is run by three
youth workers from whom young people are able to access support as well as several
youth volunteers that support sessions with the younger age group.
Attendance at sessions has been between 35 and 50 young people. We have seen a
large influx of energetic and enthusiastic Year 7’s joining the sessions, with lots of
positive feedback from them about the sessions. There is a great opportunity to work with
and develop this group of young people over the coming years, and to involve them with
some of the wider TYC activities in the community.
Over the past year we have also been focusing on running more information workshops
and discussions with young people around important topics and issues, encouraging|
**TAR**
March **2012**
3
young people to share their views, as well as understanding the views of others. We have explored discrimination, discussing what discrimination is, where and how someone might experience discrimination, and exploring stereotypes, prejudices and stigma.
Following the riots in the UK earlier this year, we also looked at why the rioting had started, and the misinformation that had circulated online that had fueled far-right protests. We discussed young people's views of the riots, and experiences of far-right extremism on social media.
Other topics this year have included online privacy, healthy relationships, vaping, alcohol awareness, sugar and nutrition. We also have sessions planned over the coming months on anxiety, mental health and sexual health.
## **Daytime sessions for young people who have been referred to us for issues related to mental health**
## **MOMENTUM**
Momentum sessions are an open ended offer for young people who are home educated (but not necessarily following a curriculum), on reduced timetables or struggling to get through a college week. Some of the young people we work with are vulnerable, neuro divergent or have low confidence and anxiety. Momentum was set up in 2018 and in October 2022 we started a second group. This has given more young people the opportunity to take part in projects that are designed to get them out into nature, build personal, mental and physical resilience, build confidence, develop skills and progress either back into full time education or on to further education courses.
Our group sizes are restricted to 8 young people, we have found that smaller groups benefit from youth worker time, transport is easier and group dynamics easier to navigate.
## **Wellbeing**
This year we have been delivering wellbeing sessions on Friday afternoons for young people referred to us as experiencing mental health issues with funding from TAMARA Activities have included foraging, campfire cooking, wood working, whittling and a number of art workshops; working with dyes, clay, painting and more.
The young people have got stuck into every single activity from cutting down trees to making clay gargoyles! Through wellbeing, friendships have been made and some young people have felt confident enough to attend Friday night sessions and Zephyr too. We have revisited Freddie’s Fibre Friends which provides fantastic opportunities for young people to learn crafting techniques whilst being immersed in nature.
We have had a few returning young people as they are really benefiting from having a place on the wellbeing sessions - the young people and their parents tell us that they are very appreciative of the work that we do at TYC. We have small groups of young people in our wellbeing sessions; this benefits them as they are often experiencing anxiety and struggle to meet new friends. If they are identified as needing more time we will invite some of the same young people to attend on more than one project and as well as inviting new young people from our referral waiting list.
We have worked with 32 Momentum students and 29 Wellbeing students, giving a total of 61 Young people benefiting from group work
## **1-1 Mentoring**
1-1 mentoring continues to do well, we have 3 paid and 1 volunteer mentor. Our referral forms can be found on our website, and we have referrals coming in from parents, GPs, College Heads of House and inclusion officers, CAHMS, social workers and self referrals.
Some of the challenges seen over the year are: angry behaviours, disruption in college, toxic friendships/relationships, disruptive family environment, drug misuse, disordered
**TAR**
March **2012**
4
eating, anxiety, insomnia, self harm, suicide ideations. A number of these young people are on waiting lists for Educational Health Care Plans (EHCP), Autism and ADHD, and other neurodivergence. Cuts in spending on mental health, along with Covid lockdowns exaggerating changing behaviours in young people and the constant bombardment of social media in their lives makes today's world a difficult place to navigate.
We meet with young people once a week and in that time we walk and talk, giving them a space to say as little or as much as they want too, and giving the mentors an opportunity to support them. We do not have a time limit, the offer of mentoring is open ended up until a young person turns 19. Because of this we are able to establish relationships and build trust. Some young people will only need a mentor for a few months, others a few years.
Last year we have mentored 51 Young people
**Summer Program**
This Summer was our biggest yet! We added in a **Mural Club, Football sessions** , and an **overnight camp-out** to our 7 Summer trips, BMX Trails Jam (organised and hosted by TYC), Carnival group, Sumo for Fun Day, Tavistock Fringe festival, and Tavistock Pride stand and our 5 day sailing residential. Summer was non stop, but TYC offered young people in Tavistock and the rural area plenty of affordable or free activities over the Summer holidays
Most of the summer trips were funded by ‘People Postcode Lottery Trust’, with extra funds from community groups: Travel was gifted to us by Tavistock Country Bus and volunteer drivers
## **Tavi Skate**
TYC Skate Park steering group ‘Tavi Skate’ have been working for two years to prove the need for a concrete skatepark (multi use wheeled sport area) to replace the existing mental ramps.
We have been collecting data through in house surveys, visiting community events and Tavistock College. The information has been acknowledged as a key project in the neighbourhood development plan. It has been an enormous effort to get the plan written, and we are hoping that we will soon get the go ahead to get it out to skate companies.
**Community organisations that we work with -** Shake The Shelves: Tavistock Library Summer programme: Tavistock Country Bus Funday in the meadows/Fireworks: Tavistock Lions Club Abbots Way Walk: Tavistock and District Outdoor Education Forum Planning for future Awards for All project: Tavistock Memory Cafe and Dementia care Mural Club: Tavistock AFC
Tavistock Fringe: Zephyr PA and bands
Sharing information and support: The Family Hub (Previously Childrens Centre) Tavistock Wheelers Cycling Club: Coffee and cake fundraisers Tavistock Health and Wellbeing Alliance The Council for Voluntary Service (CVS) VOYC Devon (Voluntary Organisations for Young People and Children) Tavistock Lions – Young Ambassadors
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
5
You **may choose** to The charity does not make grants or make investments. include further statements, Volunteers make an important contribution to our Youth Sessions, supporting Youth where relevant, Workers and, especially, tutors in the Zephyr Music sessions. Other organisations that about: use the facility depend on volunteers and they are an increasingly important resource as we expand our provision.
- policy on grantmaking;
Developing our volunteers is a key aim and target for our work.
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and erformance p **Summary of the main** The biggest success has been in developing our work to support young **achievements of the charity** people with issues affecting their mental health. **during the year** We are proud of our team approach to our work which also has the effect of making the organisation more dynamic. It has made the New Tavistock Youth Café a much more extensive operation that has considerably more capacity to support young people in this area. We have also managed to keep the Youth Café on a sound financial footing.
**Section E Financial review Financial Reserves Policy Brief statement of the** New Tavistock Youth Cafe has this policy to ensure the charity has **charity’s policy on reserves** enough unrestricted funds to continue its operations and to act as an early warning system in the event that the unrestricted reserves become too low. **Current Account Balance** In order to ensure there are enough funds in the charity accounts in general, the manager should notify the treasurer and the chairman if the funds in the current account dip below an amount equal to 6 months’ worth of expenditure based on the most recent filed accounts with the Charities Commission. The manager should further notify the treasurer and chairman if the funds dip below 3 months’ worth of expenditure and an assessment should be made of what funds are restricted and unrestricted. If the chairman and treasurer have been notified that the bank balance has dipped below the 6 month reserve, they should seek further funding as a matter of urgency. If the chairman and treasurer have been notified that the bank balance has dipped below the 3 month reserve, they must take decisive action to
**TAR**
March **2012**
6
increase the income or decrease the expenditure of New Tavistock Youth Café until the bank balance has risen back above the 3 month reserve.
If the funds in the current account dip below 1 months’ worth of expenditure, the operations of New Tavistock Youth Café must be immediately stopped, and an emergency meeting of the Trustees is to be called. An assessment should be made as to whether New Tavistock Youth Café will continue or if it must permanently close.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The Charity is dependent on fund raising and has no guaranteed funding You **may choose** to include in any one year. We have been successful in achieving funding from additional information, where Space (formerly the Devon Youth Service) from the Law Foundation, the relevant about: Primary Care Network, Awards for All, UK Youth and other smaller the charity’s principal groups and funds.
- the charity’s principal sources of funds (including any fundraising);
- Our current financial position is sound, however, the Trustees recognize
- • how expenditure has that success with bids for grants and our own fundraising is crucial in the longer term.
- supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alan Wroath **Position (eg Secretary, Chair, etc)** Chair **Date** 22.12.2024
**TAR**
March **2012**
7