Charity reglstration number: 1164084 Everything Ellie Annual Rgport and Financial Statements for the Year Ended 31 March 2025 WESTCOTTS eHATERED AC¢¢4UIITIIT5 BUSIIIK$5 ADVISERX
Everything Ellie Contents (contlnued) Reference and AdmlnlstralJve Detsils Trustees. Report 2toT Independent Examinerfs Report Receipts and Payments Accounl Ststement of Assets and Liabiliti85 10 Noles to the Flnandal Statements 11 to15
Everything Ellle Reference and Admlnistratlve Details Trustees Bev Harpèr-Penman Jusleen Easton Rhiane Easton Nlkkl Rostock Sue Man18y Sophie Isaac Claire Flsher Clalre Gover Socretary Rhiane Easton Charfty Registratlon Number 1164084 Prlnclpal OfflGe 20 Lynhurst Avenu& Sticklgpath Bamslaple Devon EX312ER Westcott {SW} LLP 47 Boutport Stre&t Bamslaple Devon EX31 1SQ Independent Examlnor Bankèrs Natwest 8dmstsple 41 High Street Bamslaple Devon EX31 1DA Page 1
Everything Elli• Trustees. Report The trustees present the annual report together the flnancial statements of th8 charity for the year nd8d_3J_March 2025. structum, Govornance and Management Trust88 appointm&nt Each trustee Is re-select8d at the AGM and seconded. Any persons wlshlng to loin the charity as a trustee must do so In writing to the ChalersOn. Appoinlmants wll only be made once all elected trustees have been consulted with 8t th8 8 We8Y trustee meetings. The conslitutlon fornis the basis of the pollcles and procedures for the trustèes. The Tnjstees have attended a Iralnlng session on Microsoft Teams so wa Can comrnunlcale more securely and Gontinued the subscrlption for IT Support. We updated our referral forms to reduce the sensltlve dat8 we coll8ct and adopted a prlvacy policy. We have renewed our reglstration th Ihe ICO. All trustees have reviewed our policies as agreed annualty. Relationship wlth any related parties We contlnue good r&lationships whh oth8r charities and look forward to belng able to continua lolrrt ventures. We contlnue to encourage our voluntger5 who represent us to loln Sn on other communlty groups events when those funds arv sh8ied v."'.th or benefittlng anottt&r Icol charfty- Th18 also keeps our Ilnks strong with relevant stakeholders. The charity Is working wlth other voluntary organisations to encknurAge referrals and signposting. We continue lo maka connectlons th other Charftles, tsking part In joint events where are stakeholders. crossover. We have been aclve in fonning relationships With other k1 chadtles and next year wlll fccus of broadening to other parts of th8 South WesL We have a Carors Group, B8r8avament Group & IndivldLFal support groups uslng our Beach Hut and days out liGkets. The ND Hosplce. CHSW & Young Lives rfs Canc8r Soclal worker to mak& referrals bringing very muth a community fèal to our organisation. Oblectlves and A¢tivitlOS Everything Ellle was Greated to relieve the needs of young peoplo wilh Ilfe threatening or life Ilmltlng Illness, or famllies who a affected by the Impact of terminal Illn¢ss in the South West of England by: al Providing short tenn respite. and bl MakSng grants to chalieS local to tha Sc4Jth West of England Everything Ellie was set up to beneflt famlllè3 affacl¥tJ by Ill Ilii¥¢ltg1)iiig or Ilf8 limlting illnooG or th068 affeed by the impact of teminal illness. Pag¢ 2
Everything Ellie Trustges, Report (continued) The core work of the charity 1$ to provlde families wlh the opportunlty to havé short breaks 81 the Evarythlng Ellie Lodge. Families a150 have the opportunlty to have day trlps to the 8each Hut located at Saunton Sands beach- both facilitlès are free of charge for families referred by a professlonal fr¢)m health, social care or the VCSE sector. and provldes everythlng a family n88ds to have time away from hospttal appointm&rrts and treatment plans all funded by communlty fundraislng Refeffals are made Into the charity through key stakeholders and other voluntsry organisatlons, Including Young Llves vs Cancer, Children's Hospice SW. Schools, consultant paeL118trlclan al the NDDH & Exeter RD&E and North Devon Hospice. Families can also sew-refer. however, these must be authorfsed by a medical prof¢sslonal. Everyihlng Ellie provides family attractlon tickets, food vouchers and grants to f8milies attendlng short-temi breaks durlng treatment or on 8 temiinal diagnosls, In Ilne with our own policies. As Irustees we COgnIse thal our servlce is not provlded In isolation and Whe we are able. we wll provide signp05tlng services lo other local organlsatlons that can benefit the wellbelng of the familles using our servlce. Public Benefft Th& Injstees of Everything Ell1& have regard and arg aware of the Charlty Commissions public benefit guldance when exercising Ih&ir dutles to lch the guidanc& is relevant. Together we ensure that we Cary out our charlties purpose for the publi¢ ben8fiL Contribution m8d8 by volunteers 20 vdunteers have taken part In actlvtlies thls year which are linked lo the charitys objectlves. predominantly on vlrtual and soci81 plotfom)s sharlng our nows and promoting the charity on soci81 media and raising awareness. A key area of support includes the organisin9 and runnlng of the annual fundralsing ball whSch again has been supported by our volunteers and representing us at events arranged by others. Policy on grant maklng The Irustees continu& to make grants to families in accordance with our grant maklng pollw whlch 15 reviewed annually and updated where appropriate. Paga 3
Everything Ellie Trustees, Report (contlnued) Achlevernents and Perfomiance We have bean able lo offer our full range of support to both famllles and Individuals across tha Southwest and wider locations. K8y achlevements Include: 20 famllles have used the b&ach hut thls se8son. It Is Blso offered to extended family to use th slblings wh8n the main carer May be away In hospital with their111 chlld. The car park company continue to offer our visllor5 free parking and the Cafe gfve 8 fre8 ice-cream. 30 families ffjceived a short break during this period . a total of 158 individuals had the benefil of a break away 8nd included 8 range of people who either had a child on treatment. a terminally ill parent or main carer and those who had been affected by bereavement. Provided enhancements to thelr vislt by prowding Horse Rlding Voucher5 and attraCOn tlckets. Conllnued to supply £20 per person meal vouchers. Paid for comfort gm for 3 families whose child was lerminolly ill and couldn't travel to thè short breaks, including their siblings. Pald for 1 child who was terminally111 to record her slnging in a professlonal récording studio. Rented an additional hollday home for a family who had a larger number so they could all be together. Continued the legionella management maintenance servlce for the hot-tub. Carried out the annual Gas safèly lesting and Se1 on thg boiler and oven. Cai rigd oi rt the annual Blectrlcal sjfety chapk on *he lodgFt. We agreed lo ringfence £10.000 to offer Winter Pressure Grants of up lo £500 per famlly to be aPled for by a medical professional and designed to assist families pay the addlllonal costs Incurred by the wnter fuel crfsls and the impacts this wlll have on our stakeholder. We have pald out 30 family grants thls flnanclal year totalling £10,500.00. We donated £1500 In food vouchars to Young Lives Vs Cancer team In Brfstol Chlldren's Hospital for emergency food vouchars for thèm lo distrlbLrt& lo famllles taken Into the wards unexpectedly. Funds have been ralsed malnly through.. Personal sponsored challenges Volunteering at running events Selling merchandise General donations from the publlc Bequests Corporate events and donations Held our annual Wlnter ball lundraiser. Pagg 4
Everything Ellie Trustees. Report (continued) Thls year have continued for forge link5 with other Ixganisallons and referrlng partners to Increasa the number of families belng offered aGcess to our service. Marketing ourseNlces.' Conlinued to use media and word of mouth to pr(0t8 the charity. Shared our website. wenls 8nd fundraiser pages. Purchased merchandise to promoté our brand and sell lo the wider public. Maintalned the website upJraded last year. The Future.. Continue to provlde wellbelng respite breaks and days out to families and Individuals. Continue wlth enhancements to the breaks to include meal. cream leas and crazy golf vouchers. swimmlng, horse-riding, Petorama and famlly da out to make the stay as free as Possible lo reduce the flnancial Impacts on families experiencing a child on treatment or termlnal illness. Continue to provide thg Winter Pressur8 Grants. Maintain and improve communications and awareness of our servlce through Ihe relationships we have made wlth stakeholders wfthln the medSc81 profession, other charitsble organisations. community groups, and bereavement groups. schools and look to makg more conn¢ctions in the future. As detsiled above, the trustees set a tsrget of 40 beneficlaries . Financlal Review Everyihlng Ellie has had another prosperous year wlth some substantlal donal¥)ns from local businesses & match fvnding. NFU MUTUAL SA SAFETY LTD SOUTH MOLTON VINTAGE F14LLY TURNSTYLE DESIGNS LLOYDS BANK Match Fundlng KAS CFiANE HIRE We have been th6 chosen charity Ihis ye8r for THE CORNERHOUSE N.D FOOTBALL LEAGUE We continue lo benefit from the local businesses who considerably reduce our running costs by providlng seNIs. BAYS SPAS LTD (Hot Tub Changeover} BOWDENS CLEANING SERVICE LTD {Cleaning) Page 5
Everything Ellie Trustees. Report (contlnued) THE BREAK CAFÈ (Ice-creams) SAUNTON BEACH SHOP (Beach Car Parking} We hav8 been left in 8 very good financlal posltlon and have continued support from the communlty and partner5hlps made over the year5 wmh 100Yo of our funds belng unrestricted At the end of the financial year we have £109,856 Sn the bank and cash. The Iruslèes have agreed to ring f•nc8 the followlng: £40,000 as part of a S year plan to upg18de the Holiday Home. £10.IY)O for Winter Pressure Grants £8,500 for year njnning costs & utilltles. £6.000 for enhancements lo the stay. Attractlon Days Out, Meal Vouchers £20 per person meal voucher Activities on site: Horse Rldlng, Swlmming, Crazy Go etc. £1,500 to Young Llves V's Cancer Meal Vouchers for parents in Brfstol Chlldren's Hospital. We currently have no restrlcted funds to use. ReseFves Policy Thè Trustees policy on holding reserves 55 to malntaln 2 years running costs It has be8n agreed that we will hold £35k In re8erves. This wlll be vIewed each year and amended as neSsary. Th& tharity's principal sources offvnds Th8 Trustees have been active In galning support from the local communlty. A publiety programme to promote events and the alms of the Charity, to create grealer awareness and ulliinalely, support. Encourage investment by supportars from the communlty e.g. local buslnesses wlth a charity1ving pclicy To ensure fiJtur8 fundlng of the Ch2rfty is 8sslsted by targeting other Charllablg funds for support &.g Councillor Grants. Rotary dubs & Charitable Trusts The contribution made by volunteers to support ev&nts run by tha Charity and to Instlgale evènts to fundraise on behalf of the Charity is recognised by the Truslees of the Charity. Page 6
Everythlng Elllo Trustees. Report (continued) ststement of Trustees. Rgsponslbllltles The trustees are responslbl8 for preparlng the trustees. report and the flnancial statements in accordance wlth the Unlted Kingdom Accountlng Stsndards (United Klngdom Generally Accopted Accountlng Pracllce) and 8pplicable law and regulallons. The law applicable to charities requires the InJste85 to pr8pare flnancial statements for 88ch financial year which give a true and fair view of the state of affairs of Ihe charity and of the Incoming resources and application of resources of the charity for that period. In preparing these financlal statements, the trustees are requlred to: select suitable accounting pdicies and then apply them conslstently,. obseNe the methods and princlples In the Charitle5 SORP: make Judgements and eslimat8s that 8re reasonable and prudent- slate whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial slalements-, and preparè the financial statements on the going conrkrn basls unless it is inapproprlate Io PT95ume that the charity wlll contlnue In buslness. The trustees are responsible for keeping proper ac£ounting records that disdos8 wlth reasonable aGcur8cy at any tlme the financlal position of th& charlty and enable them to ensure that the financial statements comply with the Chariues Aet 2011. the Charfties (Awounls and Reports) Re9ulations 2008. and the provisiorss of the constitution. The truste8s are also responsible for safeguarding the assets of th8 charity and hence for taking reasonable steps for Ihg prevention arKI detection of fraud and other irregularllles. Tha truste85 ar8 responsible for the maintenants and Integrity of the corporate and financlal Information included ¢)n the charllable companys webslte. Legis18tion goveming the preparaOn and dissemination of financial statements may differ from leglslatlon in other lurisdictlons. The annual report was approved by Ihe trustees of the charfty on behalf by. and signed on its Jusleen Easton Trustee Page 7
Everything Ellie Independent Examinerfs Report to the trustees of Everything Ellie I port to the trustees on my examlnatlon of the accounts of EVerhing Ellle for the year ended 31 March 2025. Responslbllltles and basls of report Ag thè charty trustees of Everwhing Ellie you are responslbl8 for the preparation of th8 accounts in a¢cord#nce w4th the requlrements of the Chafiliès Act 2011 ('the Act.). I report in respect of my examination of the Everything Ellie's accounts carrted out under secllon 145 of the 2011 Act and in Carng out my examlnalion I have followed all the applicable Directi¢mS given by the Chartty Commigsion under sectlon 14515llbl of the Act. Independent examlnetrs statement I have completed my examination. I confirm that no material matters have come to my attenlk)n In connection with the èxam1natJn giving me cause to beli8ve that in any material respect: 1. accountlng records were not kept in respect ol Ev&rything Ellle as required ty sectlon 130 of the 2. the accounts do not accord th those records,. or I have no concerns and have com& acros8 no other matters In connethon wlth the examlnatbon to Ich attention should be drawn In thls report Sn order to enable a proper understandlng of Ihe aco)unls to be raached. C8lherfne Williams FCA DChA Independent Examiner Weslcott (SW) LLP 47 Boutp)rt street Bamstaplè Devon EX31 1SQ Page 8
Everythlng Elli• Receipts and Payments Account for the Year Ended 31 March 2025 Total 2025 Unrestrlctsd funds Total 2024 Not8 Recelpts: Donatlons and legade5 Actlvilies for generating funds Total receipts Payments: Cost of ev8nts Stofdge Expendlture on famllles Website Sundry expenses Lodge expenses InsuranGe Repairs and renewals Prlnling, postage and stauonery Subscripllons Promotional materfal Independent examinerfs fee 30.632 19.624 30,632 19,624 17.760 18.957 50,256 50,256 36,717 6,191 795 14.515 1,632 250 5,798 819 155 59 222 624 666 6,191 795 14.515 1.632 250 5,798 819 155 59 222 624 6.537 3.461 19,091 870 216 8,030 605 13 933 310 630 Total payments 31.726 31,726 40,696 Net receiptsl(payments) 18,530 18.530 {3,9791 95.305 Cash brought forward Cash carried forward 91,326 91.326 109,856 109.856 91,326 All of the charity's actiwties derlve from continuing operations during the above pedods. The funds breakdown for 2024 is shown In note 8. The notes on pages 11 to 15 fomi an intagral part of these financial statements. Page 9
Everything Ellie (Reglstration number: 1164084) Statement of Assets and Liabilltles as at [31 March 2025 2025 2024 Nots Fixed assets Tanglble 8sset5 85,500 85,500 Current assets Cash at bank and In hand 109,856 91,326 Net assets 195,356 176,826 The finandal ststements on pages 9 to 15 ware approved by the Iruslees, and authorised for issue on 26 and slgned on their behalf by.. Justeen Easton Trustee The Dotes on pages 11 to 15 form an Integral part of these financlal statements. Pag8 10
Everythlng Ellie Notes to the Flnancial Statements for the Year Ended 31 March 2025 1 Accounting policiès Basls of preparation Ever19 Ellie meets the definition of a publlc benefit entlty under FRS 102. The account5 {finan¢ial statsmentsl have been prepared on the receipts and payThents basls. Going concern The Injstees consider that there are no materi81 uncertalntles about the charrtls abllity to continue as a going concem. Income and endowments All incoming resources are included in the ststement of ffinancSal activitles when the charity recelves the Income. The following specific pollcles are applled to P8rtlcular categories of income: Oonations are received by way of grants. donations and gifts and is Included In fvll In the Statement of Financial Actfvltles when recefved. Grants, Includlng grants for the purchase of fixed assets, are recognlsed In full in the Stal8m8nt of Finanal Actlvltles In the year when received The value of seNl¢es provided by volunt88rs ha5 not been Included. Expendlture Expenditure Is recognlsed on a payments basis. Expendllur8 includes any VAT whid) cannot be fvlly recovered, and Is reported as part of the expenditure to whlth it relates. Cash and cash equlvalents Cash and cash equivalents comprlse cash on hand and call deposits, and other short-tem highly liquld investment5 that are readlly convaruble to a known amount of cash and are subject to an insignlficant Tlsk of change in value. Fund structure Unreslrfcted income fvnds are general funds that are available for use at the trustees discreb'on in fvrtherance of Ihe objectives of the charity. Page 11
EVerhIng Ellie Notes to the Flnanclal Statements for the Yèar Ended 31 March 2025 (continued) 2 Income from donatlon$ andlogaeies Unregtrlcted funds Total 2025 Donations Collection Box 30,588 30,588 30.632 30,632 Unrèstricted funds Total 2024 Donations Collecbon Box Grants 10.892 425 6.443 10,892 425 6,443 17,760 17,760 3 Actlvlttes for g•n8rnting furbds Unr•stricted funds Total 2025 Events 19.624 19,624 Unr•stricted funds Totsl 2024 Ev8nts 18.957 18,957 4 Trust90$ remuneration and expenses No trustees, nor any persons connected wlth them, have received any remuneration from the charlty during the year. No trustees have reGeived any reimbursed expenses from the charlty durlng the year. 5 Staff costs No salaries or waggs hav8 bgen paid lo employees. Includlng the Irustees. during the ye8r. Page 12
Everything Ellie Notes to the Financial Statements for the Year Ended 31 March 2025 (continued) 6 Taxation The charity is a T8glster8d chadty and is therefore exempt from taxation. 7 Cash and Ga¥h equlvalents 2025 2024 Cash at bank 109,856 91,326 Funds Balance at 1 Aprll 2024 Balance at 31 March 2025 Incomlng Resources fgsources expended Transfers Unrestrict•d funds General General Funds Dry Storage Ground rent Winter pressure grants Holiday home Enhancements for the stay Meal vouchars Family attraction voucher5 per family Horse rfdlng voud)ers Young Lives v Cancer meal vouchers 45.076 50.256 (26,9171 17951 (24,5591 795 43,856 8,500 10,000 20,000 8.500 10,000 40,000 20.C(JO 6,0(NJ 6.000 (1,1121 1.112 (1,4021 1,402 (250) 250 1,5001 31,726 1,500 1,500 91,326 109,856 Page 13
Everything Ellle Notes to the Flnanclal Statements for the Year Ended 31 March 2025 (continued) Balance at 1 Aprll 2023 Balan¢0 at 31 March 2024 Incomlng ResourcBs resources expended Transfers UThrestrict•d funds General General Funds Dry Storage Outside Storage Defibrillator Ground rent Winter pressure grants Hollday horne Enhancements for the stsy Meal vouthers Family attraction vouche per family Crazy golf vouchers Cream tea vouchars P8lorama vouchgrs Swmming vouchers Horse riding vouchers Young Lives v Cancer meal vouchers 58.445 1,750 1.500 660 7.500 20,000 36,717 (31,2721 17641 (2,3191 (18,814) (986) 819 (8801 1,000 {10,000} 20.000 45.076 8,500 10,000 20,000 6.000 6.OCMJ 2,000 (2,000) 100 300 400 400 250 1.000 {741) 13IXI) 1400) (400) 641 {7501 250 1.C(10 11.5WI 40,696 2,000 1,500 95,305 36,717 91,326 Page 14
Everything Ellie Notes to the Financial Statements for the Year Ended 31 March 2025 (continued) Purposes of unrestrlcted funds Unrestricted funds are used to further the objects of the charfty. but are subject to no restrictlons on thèir use wlthln tIK)se objects. The charity deslgn8ted £10,000 funds for grants for up lo £500 per referred famlly may bo having finan¢lal dlfflculty managing additional costs incurred for travel expenses to hosplt81 appolnlments and additional heating costs at home. The grants are on a referral basls from a healthcare professional such as Young Lives V's Caneer speclallst team have assessed the household Income. To m8ke each stay at the Lodge as free as possible for the families the charity deslgnated funds to enhance the stay for each fÈmlly by provlding pre paid vouchers= . £20 per person in Tesco vouchers to Use towards their food shopplng during their slay. . £100 per family for attraction vouchers at a venue of their choice. . 1 x Horse Riding voucher per person Swimmlng and Crazy Golf is now supplled free of ch8rg8 for famllles staying in tho Lodge from Park Holldays a5 part of Ihe owners benefits. After making further connectlons wllh Young Llves Vs Cancer support workers in Brlsiol Children's Hospllal. they requested help for famllles taken Into the ward suddenly, and the benefit to provide emergency meal vouchers. It was d&cided that Tesco & Marks & Spencer would be the most benefit as they are the near6st stores to the hospltal. The charity has designated £1500 for the financial year of £10 and £20 vouchers for each were purchased and they wlll be allocated on a neads basis by the Young Lives Vs CanGer team at the Bristol Children's H05Pital. Pag& 15