Westleton Village Hall CIO
Trustees’ Annual Report for the year ended 5 April 2021
Charity information
Registered Address: Westleton Village Hall CIO The Street Westleton Saxmundham Suffolk IP17 3AD
Registered Charity Number: 1164038
Trustees: Irene Bews Liz Barton Dilys Hall Anne Ingram Fiona Ireland Ken MacGladrie Nick Santon John Shepherd Chris Wood
Independent Auditor: Brian Boulanger
Structure, Governance and Management
Westleton Village Hall (the Charity) was registered as a charitable incorporated organisation (CIO) on 25 October 2015. Management of the Charity is by a Board of Trustees which traditionally has met six times a year but more recently has met monthly. Trustees, who are normally appointed for a term of three years, may be either elected by members of the public at the annual general meeting (AGM), nominated by User Groups or appointed by sitting Trustees in accordance with section 10 of the Constitution of the CIO. The Trustees are supported by a part-time Centre Manager and a number of volunteers who run events at the hall and/or support specific activities or projects.
Objectives and Activities
The objectives of the CIO set out in Section 3 of the Constitution,
- To own and manage the building known as Westleton Village Hall for the use of the inhabitants of the Parish of Westleton in the County of Suffolk (the area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race, ethnic origin, or political, religious or other opinions for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
1
-
To make the Hall available for use for the above purposes by all people who have need for such facilities by reason of their youth, age, infirmity, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
-
To make the Hall available for private hire by individuals or organisations, both within and beyond the area of benefit, for the above purposes and for private or social purposes at the discretion of the trustees.
Activities and Achievements
The Village Hall was closed for a major part of the year, opening only for a short period in the summer under COVID-19 secure arrangements. A limited number of public events, including lectures and a theatrical production were held in the main hall and the foyer café provided a much-valued open-air service when the weather permitted.
During the Covid lockdowns the Trustees and Centre Manager led a much valued “Westleton Community Care Network (WCCN)” with the local Parish Council and St Peter’s Church providing regular information, advice and virtual social events to support the local community and particularly those living in isolation. In recognition the Parish Council, on behalf of the WCCN , received a Lord Lieutenant of Suffolk Award “ In Recognition of the Outstanding Service to the Community in Suffolk during the Covid19 Pandemic”.
The hall was able to remain operational thanks to business and other grant support from the Big Lottery, Suffolk Coronavirus Community Fund and East Suffolk Council. The trustees also secured “bounce back grant funding” from Community Action Suffolk to recruit additional temporary support for the eventual reopening of the hall and introduction of new activities and events.
In January the renovated hall received a prestigious “Quality of Place – Community Award” from East Suffolk Council for the sensitive design and facilities provided by the renovation.
Accounting, accounts, annual reports and returns
The Trustees have complied with the provisions set out in Section 25 of the Constitution and the requirements of the Charities Act 2011 with regard to the keeping of accounting records, the preparation and scrutiny of statements of account, and the preparation of annual reports and returns.
On behalf of the Board of Trustees Westleton Village Hall
2
Westleton Village Hall |
Westleton Village Hall |
Westleton Village Hall |
Westleton Village Hall |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date May-20 |
To |
|||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ 1,134 1,175 - 89 1,372 95 27,388 1,490 - - 32,743 - - - 32,743 2,025 1,192 623 372 2,981 1,978 1,901 - 879 - 11,405 2,105 686 - - 26,147 - - - 26,147 6,596 6,000 23,822 36,418 |
Restricted funds to the nearest £ - - - - - - 3,000 - 222 - 3,222 - - - 3,222 - - - - - - - - - - - 600 23,688 - 24,288 - - - 24,288 - 21,066 - 6,000 167,301 140,235 |
Endowment funds to the nearest £ |
Total funds to the nearest £ 1,134 1,175 - 89 1,372 95 30,388 1,490 222 - 35,965 - - - 35,965 2,025 1,192 623 372 2,981 1,978 1,901 - 879 - 11,405 2,105 1,286 23,688 - 50,435 - - - 50,435 - 14,470 |
Last year to the nearest £ |
| Hall lettings' | 1,134 | - - - - - - - - - - - |
3,976 | ||
| WildFlower Fesival , Carol Supper, 100 club |
1,175 | 1,355 | |||
| Film Club | - | 338 | |||
| Sundries | 89 | 266 | |||
| Donations & Gift Aid | 1,372 | 1,725 | |||
| Bank Interest | 95 | 814 | |||
| Grant & WCCN | 27,388 | 2,804 | |||
| Foyer café sales | 1,490 | 104 | |||
| New Extension & Grants | - | 610,357 | |||
| - | - | ||||
| Sub total(Gross income for AR) |
32,743 |
621,739 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - - - |
||||
| - |
- | ||||
| ~~Sub total~~ | - | - | |||
| Total receipts A3 Payments |
|||||
| - | 621,739 | ||||
Caretaking |
2,025 | - - - - - - - - - - - - - - |
2,261 | ||
| BuildingMaintenance | 1,192 | - | |||
| Equipment | 623 | - | |||
| water & sewerage & rates | 372 | 994 | |||
| Electricity | 2,981 | 1,494 | |||
| Insurance | 1,978 | 2,390 | |||
| Sundries & Licences,Tel,IT | 1,901 | 1,943 | |||
| Festivals & Events | - | - | |||
| Health & Safety | 879 | - | |||
| Film Club | - | 328 | |||
| Centre Manager | 11,405 | 3,619 | |||
| Foyer consumables | 2,105 | 654 | |||
| WCCN & Bounce back | 686 | ||||
| New Extension | - | 631,119 | |||
| - | - | ||||
| **Sub total ** | 26,147 | 644,802 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - - - |
||||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | 644,802 | ||||
| 6,596 | - | - 23,063 | |||
| 6,000 | - - |
- 191,123 |
- | ||
| 23,822 | 214,186 | ||||
| 36,418 | - | 176,653 | 191,123 |
CCXX R1 accounts (SS)
14/09/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash including deposit accounts Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 36,418 140,235 - - - - 36,418 140,235 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Irene Bews Ken MacGladrie |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Irene Bews | |||
| Ken MacGladrie |
CCXX R2 accounts (SS)
14/09/2021
2
(JV-T" Jojipnv Ja8uEinos ueiJ8 Sma8 auajl o'o anba4) pausr)un.'?ION E8'ZEI'16TJ TS-99E 80TJ ES-LLS'IZJ 8Z'6trtr'ItrJ TZ'6U'ÉfJ fffj'T59'9LTS TT-TTtr 8UT5 6tr'ZIO'LJ T9'88tr'LlpJ 6S'OP£'£T3 IUnO??E 58uiAE5 J£SH iunty)JE iuaJJn??qSH )12 )u?wdoi?AaP 2u1piinq aio? )unoJJe Jisodap aio) Jo dn appuj 51 uele4 è E8'ZIT'T6TJ LL'58T'PTE3 6'Z90'ÉZ3- 08759'9LTJ É87ZT'T6TJ EOI)Ltr'trT3- JpaAw puè Je è>ueie8 JeèA Jo JJÈIS ie atle9 PPV eaA ayijoj snidjns tytr'£6I'9tr93 EÉTTZ'053 •Jniipuèdx3 lUOi E'8TT'TE93 QO'03 00.03 00.03 oo"oJ EI'99tr'EZ3 £'9893 OOOiY)3 08'5EEJ EL'trE3 00.03 00'Sl3 88'8L83 0tr'98f3 60'fT3 T8'trLtr3 tr6'LL6'T3 60'S993 09'086'1J (X)'T9E3 6'tr0T'I3 8T'SOtr'TTJ 96'ZZ95 EL'T61'T3 OL'trI0'I3 liaul IvLoiualoJd N))M sa!Jye5 4)ES èJuntyB èSlaUEal ?uiiaiJEw 00.03 00.03 90"01?3 (K)'(h53 AI&p5 ¥ 4iipaH Sa)uè31l 5tr'06E'IS c.0) Etr'tr6tr'13 Ttr'5063 9T'tr593 ZT'6T9'E3 Étr'176tr'13 )upJnsui a¥.SgaM v auINdaiè a8Ehi6S PUEJalEM IqELUnSUOJaJEJ JaA04 J38euewd aJwè) iuawd!nb3 3U1)Ia5 * UEUaiUl¢by knipiin8 guiueaiJl9uiiEI?JEJ L'09E'I3 niipuadxa LS'T96'0I93 OE'EtrL'S£J awoJui Inoi T8'LSE'DT93 00.05 EP"ET8Y OO'trOE'Z3 05'(XK)'T3 86'L9T3 88"trSEJ 0003 Iviw pèlojd ¥Jeq aJuno8 +alAoJJoJii3uno3 WOJI pai1j IUEJ9 P,2èy IS?J?)uI NJJM qni)OOT saupn$ UOIII.qI4X3 ¥121115a4 JaMQla PllJ¥l Jaddns IQJEJ LX)'8LI'O£S TO'S63 oo'orT3 'SLT'T3 .683 IK>'03 )'03 11-1 00.03 ZI'Z593 (X)"Otrk3 09'6LI3 (M)'03 Ltr'061p'T3 (K)'trfl'T3 Tzlozoz 0.03 L6'51L'T3 08'1EES OL'EOf3 OS"56L'E3 OZOZI6z Su(MieuCO siuèA4 IiyJO4 qni) wi Ji s8uiui IieH aUul Izoz Iv(ty 410E papuaJEaAa4lJOISWIItr)JVJO)ilèlUalEIS 8foll.0N &¥.JEy? IIEH 06EII!A uoiaiisem