## **Westleton Village Hall CIO** ## **Trustees’ Annual Report for the year ended 5 April 2021** ## **Charity information** **Registered Address:** Westleton Village Hall CIO The Street Westleton Saxmundham Suffolk IP17 3AD ## **Registered Charity Number:** 1164038 **Trustees:** Irene Bews Liz Barton Dilys Hall Anne Ingram Fiona Ireland Ken MacGladrie Nick Santon John Shepherd Chris Wood ## **Independent Auditor:** Brian Boulanger ## **Structure, Governance and Management** Westleton Village Hall (the Charity) was registered as a charitable incorporated organisation (CIO) on 25 October 2015. Management of the Charity is by a Board of Trustees which traditionally has met six times a year but more recently has met monthly. Trustees, who are normally appointed for a term of three years, may be either elected by members of the public at the annual general meeting (AGM), nominated by User Groups or appointed by sitting Trustees in accordance with section 10 of the Constitution of the CIO. The Trustees are supported by a part-time Centre Manager and a number of volunteers who run events at the hall and/or support specific activities or projects. ## **Objectives and Activities** The objectives of the CIO set out in Section 3 of the Constitution, - To own and manage the building known as Westleton Village Hall for the use of the inhabitants of the Parish of Westleton in the County of Suffolk (the area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race, ethnic origin, or political, religious or other opinions for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. 1 - To make the Hall available for use for the above purposes by all people who have need for such facilities by reason of their youth, age, infirmity, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life. - To make the Hall available for private hire by individuals or organisations, both within and beyond the area of benefit, for the above purposes and for private or social purposes at the discretion of the trustees. ## **Activities and Achievements** The Village Hall was closed for a major part of the year, opening only for a short period in the summer under COVID-19 secure arrangements. A limited number of public events, including lectures and a theatrical production were held in the main hall and the foyer café provided a much-valued open-air service when the weather permitted. During the Covid lockdowns the Trustees and Centre Manager led a much valued “Westleton Community Care Network (WCCN)” with the local Parish Council and St Peter’s Church providing regular information, advice and virtual social events to support the local community and particularly those living in isolation. In recognition the Parish Council, on behalf of the WCCN , received a Lord Lieutenant of Suffolk Award “ _In Recognition of the Outstanding Service to the Community in Suffolk during the Covid19 Pandemic”._ The hall was able to remain operational thanks to business and other grant support from the Big Lottery, Suffolk Coronavirus Community Fund and East Suffolk Council. The trustees also secured “bounce back grant funding” from Community Action Suffolk to recruit additional temporary support for the eventual reopening of the hall and introduction of new activities and events. In January the renovated hall received a prestigious “Quality of Place – Community Award” from East Suffolk Council for the sensitive design and facilities provided by the renovation. ## **Accounting, accounts, annual reports and returns** The Trustees have complied with the provisions set out in Section 25 of the Constitution and the requirements of the Charities Act 2011 with regard to the keeping of accounting records, the preparation and scrutiny of statements of account, and the preparation of annual reports and returns. On behalf of the Board of Trustees Westleton Village Hall 2 ||

**Westleton Village Hall**|

**Westleton Village Hall**|

**Westleton Village Hall**|

**Westleton Village Hall**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
May-20|**To**
||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,134**
**1,175**
**-**
**89**
**1,372**
**95**
**27,388**
**1,490**
**-**
**-**

**32,743**
**-**
**-**
**-**
**32,743**
**2,025**
**1,192**
**623**
**372**
**2,981**
**1,978**
**1,901**
**-**
**879**
**-**
**11,405**
**2,105**
**686**
**-**
**-**
**26,147**
**-**
**-**
**-**
**26,147**
**6,596**
**6,000**
**23,822**
**36,418**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**3,000**
**-**
**222**
**-**
**3,222**
**-**
**-**
**-**
**3,222**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**600**
**23,688**
**-**
**24,288**
**-**
**-**
**-**
**24,288**
**- 21,066**
**- 6,000**
**167,301**
**140,235**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,134**
**1,175**
**-**
**89**
**1,372**
**95**
**30,388**
**1,490**
**222**
**-**
**35,965**
**-**
**-**
**-**
**35,965**
**2,025**
**1,192**
**623**
**372**
**2,981**
**1,978**
**1,901**
**-**
**879**
**-**
**11,405**
**2,105**
**1,286**
**23,688**
**-**
**50,435**
**-**
**-**
**-**
**50,435**
**- 14,470**|**Last year**
**to the nearest £**| |Hall lettings'|**1,134**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**3,976**| |WildFlower Fesival , Carol Supper, 100
club|**1,175**||||**1,355**| |Film Club|**-**||||**338**| |Sundries|**89**||||**266**| |Donations & Gift Aid|**1,372**||||**1,725**| |Bank Interest|**95**||||**814**| |Grant & WCCN|**27,388**||||**2,804**| |Foyer café sales|**1,490**||||**104**| |New Extension & Grants|**-**||||**610,357**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**32,743**||||**621,739**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**
||||**-**| |~~**_Sub total_**~~|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**621,739**| ||||||| |
Caretaking|**2,025**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**2,261**| |BuildingMaintenance|**1,192**||||**-**| |Equipment|**623**||||**-**| |water & sewerage & rates|**372**||||**994**| |Electricity|**2,981**||||**1,494**| |Insurance|**1,978**||||**2,390**| |Sundries & Licences,Tel,IT|**1,901**||||**1,943**| |Festivals & Events|**-**||||**-**| |Health & Safety|**879**||||**-**| |Film Club|**-**||||**328**| |Centre Manager|**11,405**||||**3,619**| |Foyer consumables|**2,105**||||**654**| |WCCN & Bounce back|**686**||||| |New Extension|**-**||||**631,119**| ||**-**||||**-**| |**_Sub total_ **|**26,147**||||**644,802**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||**-**||**644,802**| ||||||| ||**6,596**||**-**||**- 23,063**| ||**6,000**||**-**
**-**|**-**
**191,123**|**-**| ||**23,822**||||**214,186**| ||**36,418**||**-**|**176,653**|**191,123**| CCXX R1 accounts (SS) 14/09/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash including deposit accounts
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**36,418**
**140,235**
**-**
**-**
**-**
**-**
**36,418**
**140,235**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Irene Bews
Ken MacGladrie|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Irene Bews|| |||Ken MacGladrie|| CCXX R2 accounts (SS) 14/09/2021 2 (JV-T" Jojipnv Ja8uEinos ueiJ8 Sma8 auajl o'o anba4) pausr)un.'?ION E8'ZEI'16TJ TS-99E 80TJ ES-LLS'IZJ 8Z'6trtr'ItrJ TZ'6U'ÉfJ fffj'T59'9LTS TT-TTtr 8UT5 6tr'ZIO'LJ T9'88tr'LlpJ 6S'OP£'£T3 IUnO??E 58uiAE5 J£SH iunty)JE iuaJJn??qSH )12 )u?wdoi?AaP 2u1piinq aio? )unoJJe Jisodap aio) Jo dn appuj 51 ￿uele4 è E8'ZIT'T6TJ LL'58T'PTE3 6'Z90'ÉZ3- 08759'9LTJ É87ZT'T6TJ EOI)Ltr'trT3- JpaAw puè Je è>ueie8 JeèA Jo JJÈIS ie a￿tle9 PPV eaA ayijoj snidjns tytr'£6I'9tr93 EÉTTZ'053 •Jniipuèdx3 lUOi E'8TT'TE93 QO'03 00.03 00.03 oo"oJ EI'99tr'EZ3 £'9893 OOOiY)3 08'5EEJ EL'trE3 00.03 00'Sl3 88'8L83 0tr'98f3 60'fT3 T8'trLtr3 tr6'LL6'T3 60'S993 09'086'1J (X)'T9E3 6'tr0T'I3 8T'SOtr'TTJ 96'ZZ95 EL'T61'T3 OL'trI0'I3 liaul IvLoiualoJd N))M sa!Jye5 4)ES èJuntyB èSlaUEal ?uiiaiJEw 00.03 00.03 90"01?3 (K)'(h53 AI&p5 ¥ 4iipaH Sa)uè31l 5tr'06E'IS c￿.0) Etr'tr6tr'13 Ttr'5063 9T'tr593 ZT'6T9'E3 Étr'176tr'13 )upJnsui a¥.SgaM v auINdaiè a8Ehi6S PUEJalEM IqELUnSUOJaJEJ JaA04 J38euewd aJwè) iuawd!nb3 3U1)I￿a5 * *UEUaiUl¢by knipiin8 guiueaiJl9uiiEI?JEJ *L'09E'I3 niipuadxa LS'T96'0I93 OE'EtrL'S£J awoJui Inoi T8'LSE'DT93 00.05 EP"ET8Y OO'trOE'Z3 05'(XK)'T3 86'L9T3 88"trSEJ 0003 Iviw pèlojd ¥Jeq aJuno8 +alAoJJoJii3uno3 WOJI pai1￿￿j IUEJ9 P,2èy IS?J?)uI NJJM qni)OOT saup￿n$ UOIII.qI4X3 ¥121115a4 JaMQla PllJ¥l Jaddns IQJEJ LX)'8LI'O£S TO'S63 oo'orT3 'SLT'T3 .683 IK>'03 )'03 11-1 00.03 ZI'Z593 (X)"Otrk3 09'6LI3 (M)'03 Ltr'061p'T3 (K)'trfl'T3 Tzlozoz 0.03 L6'51L'T3 08'1EES OL'EOf3 OS"56L'E3 OZOZI6￿z Su(MieuCO siuèA4 IiyJO4 qni) wi Ji s8uiui IieH aU￿ul Izoz Iv(ty 410E papuaJEaAa4lJOISWIItr)JVJO)ilèlUalEIS 8fo￿ll.0N &¥.JEy? IIEH 06EII!A uoiaiisem