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2025-03-31-accounts

Trustees' Annual Report for the period Period start date To Period end date 01 April 2024 31 March 2025

From

Section A Reference and administration details

Charity name Bottesford Community Library Association

Other names charity is known by
Registered charity number (if any)
Charity's principal address
1163997
The Old School
Grantham Road
Bottesford
Postcode
NG130DF

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Anne Daly Treasurer 15.10.15 to ongoing
2 Jane Bennett 4.10.17 to ongoing
3 Maureen Smith 8.10.19 to ongoing
6 Neil Fortey 8.10.19 to ongoing
7 Annette Tweedie 1.11.21 to ongoing
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)

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Type of adviser Name

Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution, signed on 15 October 2015 Type of governing document (eg. trust deed, constitution) Charitable Incorporate Organisation How the charity is constituted (eg. trust, association, company) Trustees are elected by the members at the Annual General Meeting and Trustee selection methods serve a three-year term, or at any time a new charity trustee may be (eg. appointed by, elected by) appointed, provided that the limit of 12 will not be exceeded as a result.

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity’s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.		 Trustees receive advice regarding aspects of their work from Voluntary
Action Leicestershire, which provides support and guidance on a range of
issues.
The constitution states that the Bottesford Parish Council can provide a
trustee for the charity but it did not do so during this period.
The charity has policies and procedures to guide its work, which include:

Safeguarding children and vulnerable adults.

Health and Safety.

Trustees Conflict of Interest policy (where appropriate for the
organisation).

Data Protection.

Volunteer Management policies, including recruitment,
complaints/disputes and expenses.

Finance (including Asset Register).

Risk Management.

Library User Complaints and Compliments.
Trustees consider major risks as part of the Strategic Planning process
and contribute to monitor risks and update the risk register on an annual
basis.
The Trustees hold regular Volunteers’ Meetings and an Annual General
Meeting.
The library uses the Three-Rings secure volunteer management system to
maintain a confidential online register of volunteers solely for the purpose
of management and communication of library business.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document		 The objectives of the CIO are ─
a. The advancement of education for the public benefit in Bottesford
in Leicestershire and the surrounding communities by the
provision of a volunteer-run lending library and other facilities for
education.
b. To further or benefit the residents of Bottesford in Leicestershire
and the surrounding communities, without distinction of sex,
sexual orientation, race, or of political, religious or other opinions
by associating together the said residents and the local
authorities, voluntary and other organisations in a common effort
to advance education and to provide facilities in the interests of
social welfare for recreation and leisure time occupation with the
objective of improving the conditions of life for the residents in
particular, by ─
i.
providing community education and training;
ii.
encouraging and promoting learning as a leisure activity and
for personal development;
iii.
providing information media, such as the internet, and an
information centre.
In furtherance of these objectives, but not otherwise, the trustees shall
have power to establish a community library and to maintain or manage
or co-operate with any statutory authority in the maintenance and
management of such a library for activities promoted by the charity in
furtherance of the above objectives.

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Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The library continues to offer services which were provided prior to the it
becoming a charitable Community Library managed by trustees and
volunteers. We provide a range of regular and one-off activities and
events to support our charitable aims.
The library adheres to the Grant Agreement whereby it continues to
provide the full range of services carried forward from when it was wholly
operated by Leicestershire County Council.
The library also provides an additional popular independent lending
section comprised of books purchased using its own funds supplemented
by books donated by members of the public.
Poster displays created by volunteers on topical themes are regularly
mounted.
We provide a comfortable space with tables and chairs which can be
used by village groups for their activities, as well as a place where people
can browse the books, use tablet-computers or drink a hot beverage.
We sell a wide range of donated books to raise funds to help keep the
charity sustainable.
We offer a printing, photocopying, and laminating service at discounted
rates and have the only public photocopier in the village.
The library provides transport and travel information as well as
information on upcoming local events.
We assist the parish council by issuing clean-up bags to dog owners.
We have the only publicly accessible toilet in the village.
In planning and delivering all these activities, and during the process of
drawing up our business plan, the trustees have considered and have
had regard to the public benefit guidance issued by the Charity
Commission.
During financial year 2024-2025 the library maintained its policy of
opening four sessions per week, a total of 10 hours per week. Footfall
and lending rates were stable. A poll of visitor opinions demonstrated that
the library is well regarded, providing a well regarded service to the
community.

Additional details of objectives and activities (Optional information)

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The charity values the contribution made by its volunteers, including those who act as trustees and those who work at the library reception desk, and others who offer various services. The volunteers keep the library open session by session and their support ensures that we continue to provide a valuable community service. Our cohort of more than twenty active volunteers provide a good quality of service and a welcoming environment to all our readers and visitors.

You may choose to include further statements, where relevant, about:

We run a ‘Friends of the Library’ scheme, which enables residents to support the charity financially through regular donations. This provides us with valuable unrestricted funds, as well as demonstrating community support for our endeavours.

Section D Achievements and performances

Summary of the main Users and volunteers benefit from measures brought in to enhance achievements of the charity comfort and attractiveness of the premises, including installation of new during the year central heating, double-glazed windows, de-stratification fans, new blinds, and chalkboards for shelving signage. There has been a gradual return of groups such as the library book group and WI social meetings. The library continues to provide placements for Duke of Edinburgh students.

The library resumed its participation in the Summer Reading Challenge.

Section E Financial review

Brief statement of the charity’s policy on reserves

We had built up a reserve intended to ensure continuation of the library after LCC support ended in March 2022. We anticipated maintaining the library until the building lease expires in 2027, assuming stability of the current cost of services. However, post-covid rises in utility and other costs meant that the reserve would not suffice to keep the library going until the end of the lease. We have instigated a programme to reduce our outgoings by switching to better-value utility and service providers. We are also seeking new funding support from Bottesford Parish Council and Bottesford Institute.

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Details of any funds materially in deficit

None of our funds are in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Since LCC financial support ceased the trustees have been in discussion with BPC and the LCC to explore ways maintain the library. Running costs are partially funded by day to day desk income supplemented from our own reserves. Rent payable to Bottesford Institute is 50% paid by LCC, the remainder provided by Bottesford Parish Council (25%) and Bottesford Institute (25%). Operating costs have been reduced by switching providers and because prices have fallen as the national financial stress has lessened. As a result, we are confident that we will remain viable up to the end of the lease on our premises in Spring 2027. After this our security of tenure is not yet confirmed pending agreement with the Bottesford Institute regarding terms and rental after this date.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Anne Daly

Full name(s) Anne Elisabeth Daly

Position (eg Secretary, Chair, Treasurer etc)

Date 26.01.26

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Bottesford Community Library No (if any)
1163997
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.04.2024 31.03.2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 421 - - 421 426
Library Operating Income 3,305 - - 3,305 2,822
Misc 218 - - 218 280
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 3,944 ] - - 3,944 3,528
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 3,944 - - 3,944 3,528
A3 Payments
Rates and Water Rates 1,004 - - 1,004 1,049
Building Related Expenditure 344 - - 344 606
Energy and Phone 3,090 - - 3,090 4,289
Trave//stationary/misc 891 - - 891 640
It related 139 - - 139 25
Insurance 881 - - 881 790
- - - - -
- - - - -
- - - - -
Sub total [ 6,349 ] - - 6,349 7,399
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 6,349 - - 6,349 7,399
Net of receipts/(payments) - 2,405 - - - 2,405 - 3,871
A5 Transfers between funds - - - - -
A6 Cash funds last year end 9,649 - - 9,649 -
Cash funds this year end 7,244 - - 7,244 - 3,871
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CCXX R1 accounts (SS)

26/01/2026

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Current
Deposit
Details
Details
Details
Signature
Anne Daly		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
149
-
7,095
-
-
-
7,244
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
A e Daly		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
27/10/2025

CCXX R2 accounts (SS)

26/01/2026

2