Trustees’ Annual Report for the period
From 1[st] April 2023 To 31[st] March 2024
Charity name: Bottesford Community Library Association
Charity registration number: 1163997
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education for the public benefit in Bottesford in Leicestershire and the surrounding communities by the provision of a volunteer run lending library and other facilities for education. To further or benefit the residents of Bottesford in Leicestershire and the surrounding communities, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents in particular, by: providing community education and training; encouraging and promoting learning as a leisure activity and for personal development; provision of information media such as the internet and an information centre. In furtherance of these objects but not otherwise the trustees shall have power to establish a community library and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a library for activities promoted by the charity in furtherance of the above objects. |
| Summary of the main | Para 1.17 | To maintain a public lending library service for |
| activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
and 1.19 | the benefit of the population of Bottesford and the surrounding villages using systems and resources provided by Leicestershire County Council Library Service and in accordance with levels of service required by LCC. |
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning and delivering our core activities, and during the process of drawing up our business plan, the trustees have considered and have had regard to the public benefit guidance issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | The charity has not intended to make grants to individuals of other external bodies. |
| Policy on social investment including program related investment |
Para 1.38 | Our policy is to maintain our core function of providing a public library to our community’s well- being. We are unable to expand our area of activities significantly at present. |
| Contribution made by volunteers |
Para 1.38 | All activities of this charity are performed by volunteers who give their services for no financial reward. |
| Other |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The library continues to offer all services which were provided prior to the Library becoming a Community Library managed by Trustees and volunteers. We provide a range of regular and one-off activities and events to support our charitable aims. It adheres to the Grant Agreement whereby it continues to provide the full range of services carried forward from when it was wholly operated by Leicestershire County Council. The library also provides an additional popular independent lending section comprised of books purchased using its own funds supplemented by books donated by members of the public. Poster displays created by volunteers on topical themes are regularlymounted. Weprovide a |
comfortable space with tables and chairs which can be used by village groups for their activities, as well as a place where people can browse the books, use tablet-computers or drink a hot beverage. We sell a wide range of donated books to raise funds to help keep the charity sustainable. We offer a printing, photocopying, and laminating service at discounted rates.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Completed |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | £9 649 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have tenure under an LCC lease with the Bottesford Institute which ends in April 2027 after which our tenure is not confirmed. Our position beyond this date is uncertain. Additionally our funds are declining each year and we are unable to fund the deficit. It is likely the only way to continuing operating is by grant funding. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Running costs are partially funded by day to day desk income including donated book sales. This is supplemented from our own reserves from funds raised before 2020. Rent payable to Bottesford Institute is 50% paid by LCC, the remainder provided by Bottesford Parish Council (25%) and Bottesford Institute (25%) |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | We have tenure under an LCC lease with the Bottesford Institute which ends in April 2027 after which our tenure is not confirmed. Our position beyond this date is uncertain. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Consttuton, signed on 15 October 2015 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporate Organisaton |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are to be elected at the AGM according to the rules in our constitution. There must be a minimum of three trustees, maximum twelve. The chair of the parish council is entitled to nominate one trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Library policies are reviewed annually. New trustees have been drawn from among the experienced volunteers. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The library is one of the LCC network of more than 30 Community Managed Libraries all working to the same service template. |
| Relationship with any related parties |
Para 1.51 | The library is constrained by its obligation to maintain a tightly structured operational relationship to the LCC Library Service such that its level of service replicates that formerly set by LCC professional staff. |
| Other |
Reference and Administrative details
| Charity name | Bottesford Community Library Association |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1163997 |
| Charity’s principal address | The Old School, Grantham Road, Bottesford NG13 0DF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jane Bennett | Chair | 4.10.17 to ongoing | ||
| Anne Daly | Treasurer | 15.10.15 to ongoing | ||
| Maureen Smith | 8.10.19 to ongoing | |||
| Neil Fortey | 8.10.19 to ongoing | |||
| Annette Tweedie | 1.11.21 to ongoing | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the n.a. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n.a. safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Anne Daly Full name(s) Anne Elisabeth Daly
Position (eg Secretary, Treasurer Chair, etc)
Date
31/01/2025
| Bottesford Community Library |
Bottesford Community Library |
Bottesford Community Library |
116.3997 | |
|---|---|---|---|---|
| For the period from |
4/1/2023 | To | 3/31/2024 |
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donations 426 LibraryOperatingIncome 2,822 Misc 280 - - - - - 3,528 - - Sub total - Total receipts 3,528 A3 Payments Rates and Water rates 1,049 BuildingRelated Expenses 606 Energyand Phone 4,289 Travel/Staionaryand Misc 640 It related expenses 25 Insurance 790 - - - Sub total 7,399 - - Sub total - Total payments 7,399 Net of receipts/(payments) - 3,871 A5 Transfers between funds - A6 Cash funds last year end 13,520 Cash funds this year end 9,649 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 426 2,822 280 - - - - - 3,528 - - - 3,528 1,049 606 4,289 640 25 790 - - - 7,399 - - - 7,399 - 3,871 - 13,520 9,649 |
Last year to the nearest £ |
| - - - - - - - - - |
426 | 546 | ||
| 2,822 | 2,437 | |||
| 280 | 157 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 3,528 | 3,140 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 3,528 | 3,140 | ||
| - - - - - - - - - - |
1,049 | 1,032 | ||
| 606 | 677 | |||
| 4,289 | 5,179 | |||
| 640 | 765 | |||
| 25 | 25 | |||
| 790 | 731 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 7,399 | 8,409 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 7,399 | 8,409 | ||
| - | - - - - |
- 3,871 | - 5,269 | |
| - | - | - | ||
| - | 13,520 | - | ||
| - | 9,649 | - 5,269 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current Deposit Details Details Details Details Signature Anne Daly Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 694 - 8,955 - - - 9,649 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name A E Daly Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
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| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| Current value (optional) |
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| - | |||
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| When due (optional) |
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| Date of approval |
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| Anne Daly | A E Daly | 1/31/2025 | |