## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To 31[st] March 2024** ## **Charity name: Bottesford Community Library Association** ## **Charity registration number: 1163997** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education for the
public benefit in Bottesford in Leicestershire
and the surrounding communities by the
provision of a volunteer run lending library
and other facilities for education.
To further or benefit the residents of
Bottesford in Leicestershire and the
surrounding communities, without
distinction of sex, sexual orientation, race
or of political, religious or other opinions by
associating together the said residents and
the local authorities, voluntary and other
organisations in a common effort to
advance education and to provide facilities
in the interests of social welfare for
recreation and leisure time occupation with
the objective of improving the conditions of
life for the residents in particular, by:
providing community education and
training; encouraging and promoting
learning as a leisure activity and for
personal development; provision of
information media such as the internet and
an information centre.
In furtherance of these objects but not
otherwise the trustees shall have power to
establish a community library and to
maintain or manage or co-operate with any
statutory authority in the maintenance and
management of such a library for activities
promoted by the charity in furtherance of
the above objects.| |Summary of the main|Para 1.17|To maintain a public lending library service for| |activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|and 1.19|the benefit of the population of Bottesford and the
surrounding villages using systems and
resources provided by Leicestershire County
Council Library Service and in accordance with
levels of service required by LCC.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning and delivering our core activities, and
during the process of drawing up our business
plan, the trustees have considered and have had
regard to the public benefit guidance issued by
the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity has not intended to make grants to
individuals of other external bodies.| |Policy on social investment
including program related
investment|Para 1.38|Our policy is to maintain our core function of
providing a public library to our community’s well-
being. We are unable to expand our area of
activities significantly at present.| |Contribution made by
volunteers|Para 1.38|All activities of this charity are performed by
volunteers who give their services for no financial
reward.| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The library continues to offer all services which
were provided prior to the Library becoming a
Community Library managed by Trustees and
volunteers. We provide a range of regular and
one-off activities and events to support our
charitable aims.
It adheres to the Grant Agreement whereby it
continues to provide the full range of services
carried forward from when it was wholly operated
by Leicestershire County Council.
The library also provides an additional popular
independent lending section comprised of books
purchased using its own funds supplemented
by books donated by members of the public.
Poster displays created by volunteers on topical
themes are regularlymounted. Weprovide a| comfortable space with tables and chairs which can be used by village groups for their activities, as well as a place where people can browse the books, use tablet-computers or drink a hot beverage. We sell a wide range of donated books to raise funds to help keep the charity sustainable. We offer a printing, photocopying, and laminating service at discounted rates. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Completed**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |Amount of reserves held|Para 1.22|**£9 649**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have tenure under an LCC lease with the
Bottesford Institute which ends in April 2027 after
which our tenure is not confirmed. Our position
beyond this date is uncertain. Additionally our
funds are declining each year and we are unable
to fund the deficit. It is likely the only way to
continuing operating is by grant funding.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Running costs are partially funded by day to day
desk income including donated book sales. This
is supplemented from our own reserves from
funds raised before 2020. Rent payable to
Bottesford Institute is 50% paid by LCC, the
remainder provided by Bottesford Parish Council
(25%) and Bottesford Institute (25%)| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|We have tenure under an LCC lease with the
Bottesford Institute which ends in April 2027 after
which our tenure is not confirmed. Our position
beyond this date is uncertain.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton, signed on 15 October 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporate Organisaton| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are to be elected at the AGM according
to the rules in our constitution. There must be a
minimum of three trustees, maximum twelve. The
chair of the parish council is entitled to nominate
one trustee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Library policies are reviewed annually. New
trustees have been drawn from among the
experienced volunteers.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The library is one of the LCC network of more
than 30 Community Managed Libraries all
working to the same service template.| |Relationship with any related
parties|Para 1.51|The library is constrained by its obligation to
maintain a tightly structured operational
relationship to the LCC Library Service such that
its level of service replicates that formerly set by
LCC professional staff.| |Other||| ## **Reference and Administrative details** |Charity name|Bottesford Community Library Association| |---|---| |Other name the charity uses|None| |Registered charity number|1163997| |Charity’s principal address|The Old School,
Grantham Road,
Bottesford
NG13 0DF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jane Bennett|Chair|4.10.17 to ongoing|| ||Anne Daly|Treasurer|15.10.15 to ongoing|| ||Maureen Smith||8.10.19 to ongoing|| ||Neil Fortey||8.10.19 to ongoing|| ||Annette Tweedie||1.11.21 to ongoing|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the n.a. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n.a. safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Anne Daly **Full name(s)** Anne Elisabeth Daly **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 31/01/2025 ||**Bottesford Community Library**
|**Bottesford Community Library**
|**Bottesford Community Library**
|**116.3997**| |---|---|---|---|---| ||**For the period**
**from**|4/1/2023|**To**|3/31/2024| |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Donations
**426**
LibraryOperatingIncome
**2,822**
Misc
**280**
**-**
**-**
**-**
**-**
**-**
**3,528**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,528**
**A3 Payments**
Rates and Water rates
**1,049**
BuildingRelated Expenses
**606**
Energyand Phone
**4,289**
Travel/Staionaryand Misc
**640**
It related expenses
**25**
Insurance
**790**
**-**
**-**
**-**
**_Sub total_ 7,399**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 7,399**
**_Net of receipts/(payments)_ - 3,871**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**13,520**
**_Cash funds this year end_ 9,649**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**426**
**2,822**
**280**
**-**
**-**
**-**
**-**
**-**
**3,528**
**-**
**-**
**-**
**3,528**
**1,049**
**606**
**4,289**
**640**
**25**
**790**
**-**
**-**
**-**
**7,399**
**-**
**-**
**-**
**7,399**
**- 3,871**
**-**
**13,520**
**9,649**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**426**|**546**| ||||**2,822**|**2,437**| ||||**280**|**157**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**3,528**|**3,140**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**3,528**|**3,140**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,049**|**1,032**| ||||**606**|**677**| ||||**4,289**|**5,179**| ||||**640**|**765**| ||||**25**|**25**| ||||**790**|**731**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**7,399**|**8,409**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**7,399**|**8,409**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 3,871**|**- 5,269**| ||**-**||**-**|**-**| ||**-**||**13,520**|**-**| ||**-**||**9,649**|**- 5,269**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current
Deposit
**Details**
**Details**
**Details**
**Details**
Signature
Anne Daly
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**694**
**-**
**8,955**
**-**
**-**
**-**
**9,649**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
A E Daly
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Anne Daly|A E Daly|1/31/2025| |||||