Trustees’ Annual Report for the period
From 1[st] April 2022 To 31[st] March 2023
Charity name: Leicester Forest East Community Library
Charity registration number: 1163963
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document. |
Para 1.17 | To promote for the benefit of the residents of Leicester Forest East and the surrounding areas and communities the provision of a community library service for recreation and or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of a Lending Library Service on behalf of Leicestershire County Council. Hire of library and other income generation activities that will allow the volunteers, members, and trustees of the Community Library in Leicester Forest East to afford to operate and continue to provide a lending library service in Leicester Forest East. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the guidance issued by the Charity Commission on public benefit and have taken it into account when making decisions where the guidance is relevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Apply for funding where appropriate for projects that generate regular income and review existing projects to make sure they are profitable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable. |
| Contribution made by volunteers |
Para 1.38 | The library is completely dependent on its volunteers, who carry out all necessary tasks to keep the library operational. The Charity is extremely grateful for their commitment of time, help and support. There were 6 new volunteers in the year, having lost just 2. |
| Other | Not applicable. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Achievements and initiatives of the Charity over the last year: • The library continues to be open to the public for 21 hours each week. A library for the community run by the community. • The total of books issued in year was 9,144, an increase on the previous year total of 7,897. Total number of new library joiners in year: 267. • Children’s book stock has been replenished and the Children’s Wellbeing collection was acquired using 106 monies. • Regular activities during the year for the benefit of the community – Coffee and Chat once a week especially popular with the older age group; Craft group; Knitting group; Tai Chi classes; Coffee morning first Saturday each month. • Library and meeting rooms hired on a regular basis generating income for the library – LE3 Ladies group, Knit and Natter group, Tuesday Teapot club and the Goldy group. • Other successful events have included Diwali celebrations, Chinese New Year festival, two Quiz nights and two Bingo nights, three successful Craft Fairs, a Christmas paper quiz, a Volunteers Social and an Afternoon Tea Party to celebrate the King’s coronation. • Children’s visits from the local schools and pre-schools have increased and this has had a direct impact on our new joiner numbers. |
• Improved social media presence (Twitter, Facebook, website, local magazines, noticeboards) advertising events and promoting the library to a wider audience.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our ongoing objective is to expand on the existing levels of service and availability of the library service and its facilities to the local community. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | More fundraising activities were organised during the year but there was still a lack of support from the wider community which needs to be built upon in future. Need to continue to try to increase revenue by holding activities and events in the library, bothduring opening and out of hours. |
| Investment performance against objectives |
Para 1.41 | Not applicable. |
| Other | Not applicable. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a very strong financial position as at the end of March 2023 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We are a not-for-profit organisation and all funds received or generated directly support the purposes of the Charity and sustainability of the library. Surpluses are carried forward towards future running costs and we seek to retain sufficient reserves to cover events or situations that may occur. |
| Amount of reservesheld | Para 1.22 | £97,046 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Apart from the receipt of various grants in the year the principal source of funds has included sales of refreshments, coffee mornings, room hire income, individual donations, various events, quizzes, and other activities such as“100 Club”draw |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | All funds are invested back into the library and directly support our key objectives and provision of library services. |
| A description of the principal risks facing the charity |
Para 1.46 | From an operational point of view, a shortage of volunteers to operate the library as well as sufficient volunteers to meet required standard of governance could pose a problem in future. Lack of attendees at events or activities organised at the library. The library needs to host activities and events to boost its income, especially with the rising costs of energy and fuel bills which have hit the library hard over the last 12 months. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | CIO Foundation Constitution |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee must be appointed by a resolution passed at a properly convened meeting of’ the Charity trustees. ln selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Continued training by LCC staff for new volunteers, and ongoing for existing members of staff. Refresher training is always beneficial for all staff. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have a Trustee Committee of 7 members who manage the library. Leicestershire County Council have appointed an officer to support all Community Managed Libraries in the county. |
| Relationship with any related parties |
Para 1.51 | We are a member of a CML cluster group who have quarterly meetings to discuss and assist each other with problems that arise. We continue to appreciate the cheerful and willing support that we receive from our Hub at Wigston, as well as the regular visits from our Support Officer and Trainer. |
| Other | Not applicable. |
Reference and Administrative details
| Charity name | Leicester Forest East Community Library |
|---|---|
| Other name the charity uses | No other names |
| Registered charity number | 1163963 |
| Charity’s principal address | 76 Rushmere Walk Leicester Forest East Leicester. LE3 3PD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Lynn Ashton | ||||
| Tara Pankhania | ||||
| Marilyn Pile | ||||
| Teresa Robinson | Secretary | |||
| Georgina Robson | Volunteer Co- ordinator |
|||
| Martyn Luczka | Treasurer | |||
| Paul Turner | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not applicable. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not applicable. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Not applicable. | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| Not applicable. |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable.
Other optional information
Not applicable.
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LEICESTER FOREST EAST COMMUNITY LIBRARY
INCOME AND EXPENDITURE ACCOUNT FOR THE 12 MONTHS ENDING 31ST MARCH 2023
| INCOME General Sales Clubs, Societies Room Hire Donations 100 Club Fundraising Events Miscellaneous LCC Support Grant LCC s106 LFE Parish Parish Council Grant Blaby DC Grant Bank Interest EXPENDITURE General Running Costs Electricity Gas Telephone Water Insurance Cleaning Waste Collection PPS 100 Club Fundraising Events Miscellaneous Repairs & Renewals Capital Expenditure Surplus for the Year/Period |
12 months to 31.03.2023 £ 1,565.17 3,299.59 2,175.26 602.66 844.00 3,037.66 37.75 - 5,349.51 - - 469.22 17,380.82 496.60 1,859.73 1,275.73 491.72 620.45 728.04 951.94 843.36 438.50 427.00 244.12 636.48 4,219.22 - 13,232.89 4,147.93 |
15 months to 31.03.2022 |
||
|---|---|---|---|---|
| £ 1,046.04 3,199.97 1,507.00 812.04 998.00 909.82 135.33 4,664.00 2,360.85 5,848.88 18,750.00 250.00 |
||||
| 40,481.93 | ||||
| 593.70 1,656.54 551.83 580.08 823.24 623.00 1,163.58 942.22 405.22 594.50 314.71 1,515.00 7,541.01 5,414.88 |
||||
| 22,719.51 | ||||
| 17,762.42 |
BALANCE SHEET AS AT 31ST MARCH 2023
| Balance Brought Forward at 1st April 2022 Surplus for the Year Balance Carried Forward as at 31st March 2023 |
Represented by: HSBC Current Account 47,580.72 Co-operative Bank - Cambridge & Counties Bank 95 Days - Hampshire Trust Bank 1 Year Bond 45,250.00 Till Float 35.00 Coffe Morning Float 32.00 92,897.72 92,897.72 4,147.93 Represented by: HSBC Current Account - Co-operative Bank 30,759.10 Cambridge and Counties 95 Days 20,000.00 Hampshire Trust Bank 1 Year Bond 45,719.22 Cash Banked After Year-End 497.33 Till Float 35.00 Coffe Morning Float 35.00 97,045.65 97,045.65 |
Represented by: HSBC Current Account 47,580.72 Co-operative Bank - Cambridge & Counties Bank 95 Days - Hampshire Trust Bank 1 Year Bond 45,250.00 Till Float 35.00 Coffe Morning Float 32.00 92,897.72 92,897.72 4,147.93 Represented by: HSBC Current Account - Co-operative Bank 30,759.10 Cambridge and Counties 95 Days 20,000.00 Hampshire Trust Bank 1 Year Bond 45,719.22 Cash Banked After Year-End 497.33 Till Float 35.00 Coffe Morning Float 35.00 97,045.65 97,045.65 |
|---|---|---|
| 92,897.72 | ||
| - 30,759.10 20,000.00 45,719.22 497.33 35.00 35.00 |
||
| 97,045.65 |
| The Accounts have been prepared | on a cash basis. | The following is for information only: |
|---|---|---|
| Outstanding Creditors at Year-End | ||
| Opus Gas | - | |
| Opus Electricity | 188.12 | |
| 188.12 | ||
| Outstanding s106 Monies | Expiry Day | |
| Enhancement of Library Facilities | 06.06.23 | 3,941.86 |
| Library Stock | 06.06.23 | 105.71 |
| Library Stock | 09.01.24 | 1.42 |
| 4,048.99 |
The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Libray, supplied to me by the Treasurer. In my opinion they are in accordance with these records.
Signed: Paul Eadie FCA
Date: 12.05.23
Membership number 7741236
39 Warren Lane, Leicester Forest East, Leicester LE3 3LW