## **Trustees’ Annual Report for the period** **From** 1[st] April 2022 To 31[st] March 2023 **Charity name:** Leicester Forest East Community Library **Charity registration number:** 1163963 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|To promote for the benefit of the residents
of Leicester Forest East and the
surrounding areas and communities the
provision of a community library service for
recreation and or other leisure time
occupation of individuals who have need of
such facilities by reason of their youth, age,
infirmity or disablement, financial hardship
or social and economic circumstances or
for the public at large in the interests of
social welfare and with the object of
improving the condition of life of the said
residents.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of a Lending Library Service on
behalf of Leicestershire County Council.
Hire of library and other income generation
activities that will allow the volunteers,
members, and trustees of the Community
Library in Leicester Forest East to afford to
operate and continue to provide a lending
library service in Leicester Forest East.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
issued by the Charity Commission on
public benefit and have taken it into
account when making decisions where the
guidance is relevant.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Apply for funding where appropriate for
projects that generate regular income and
review existing projects to make sure they
are profitable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable.| |||| |---|---|---| |Contribution made by
volunteers|Para 1.38|The library is completely dependent on its
volunteers, who carry out all necessary
tasks to keep the library operational. The
Charity is extremely grateful for their
commitment of time, help and support.
There were 6 new volunteers in the year,
having lost just 2.| |Other||Not applicable.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Achievements and initiatives of the Charity
over the last year:
•
The library continues to be open to
the public for 21 hours each week.
A library for the community run by
the community.
•
The total of books issued in year
was 9,144, an increase on the
previous year total of 7,897. Total
number of new library joiners in
year: 267.
•
Children’s book stock has been
replenished and the Children’s
Wellbeing collection was acquired
using 106 monies.
•
Regular activities during the year for
the benefit of the community –
Coffee and Chat once a week
especially popular with the older
age group; Craft group; Knitting
group; Tai Chi classes; Coffee
morning first Saturday each month.
•
Library and meeting rooms hired on
a regular basis generating income
for the library – LE3 Ladies group,
Knit and Natter group, Tuesday
Teapot club and the Goldy group.
•
Other successful events have
included Diwali celebrations,
Chinese New Year festival, two
Quiz nights and two Bingo nights,
three successful Craft Fairs, a
Christmas paper quiz, a Volunteers
Social and an Afternoon Tea Party
to celebrate the King’s coronation.
•
Children’s visits from the local
schools and pre-schools have
increased and this has had a direct
impact on our new joiner numbers.| • Improved social media presence (Twitter, Facebook, website, local magazines, noticeboards) advertising events and promoting the library to a wider audience. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our ongoing objective is to expand on the
existing levels of service and availability of
the library service and its facilities to the
local community.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|More fundraising activities were organised
during the year but there was still a lack of
support from the wider community which
needs to be built upon in future. Need to
continue to try to increase revenue by
holding activities and events in the library,
bothduring opening and out of hours.| |Investment performance
against objectives|Para 1.41|Not applicable.| |Other||Not applicable**.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a very strong financial
position as at the end of March 2023| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are a not-for-profit organisation and all
funds received or generated directly
support the purposes of the Charity and
sustainability of the library. Surpluses are
carried forward towards future running
costs and we seek to retain sufficient
reserves to cover events or situations that
may occur.| |Amount of reservesheld|Para 1.22|£97,046| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Apart from the receipt of various grants in
the year the principal source of funds has
included sales of refreshments, coffee
mornings, room hire income, individual
donations, various events, quizzes, and
other activities such as“100 Club”draw| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|All funds are invested back into the library
and directly support our key objectives and
provision of library services.| |A description of the principal
risks facing the charity|Para 1.46|From an operational point of view, a
shortage of volunteers to operate the library
as well as sufficient volunteers to meet
required standard of governance could
pose a problem in future.
Lack of attendees at events or activities
organised at the library.
The library needs to host activities and
events to boost its income, especially with
the rising costs of energy and fuel bills
which have hit the library hard over the last
12 months.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|CIO Foundation Constitution| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee must be appointed by a resolution
passed at a properly convened meeting of’
the Charity trustees. ln selecting individuals
for appointment as charity trustees, the
charity trustees must have regard to the
skills, knowledge and experience needed
for the effective administration of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Continued training by LCC staff for new
volunteers, and ongoing for existing
members of staff. Refresher training is
always beneficial for all staff.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We have a Trustee Committee of 7
members who manage the library.
Leicestershire County Council have
appointed an officer to support all
Community Managed Libraries in the
county.| |Relationship with any
related parties|Para 1.51|We are a member of a CML cluster group
who have quarterly meetings to discuss
and assist each other with problems that
arise. We continue to appreciate the
cheerful and willing support that we receive
from our Hub at Wigston, as well as the
regular visits from our Support Officer and
Trainer.| |Other||Not applicable.| ## **Reference and Administrative details** |Charity name|Leicester Forest East Community Library| |---|---| |Other name the charity uses|No other names| |Registered charity number|1163963| |Charity’s principal address|76 Rushmere Walk
Leicester Forest East
Leicester. LE3 3PD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Lynn Ashton|||| ||Tara Pankhania|||| ||Marilyn Pile|||| ||Teresa Robinson|Secretary||| ||Georgina Robson|Volunteer Co-
ordinator||| ||Martyn Luczka|Treasurer||| ||Paul Turner|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Not applicable.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| ||Not applicable.|| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Not applicable.||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable. ## **Other optional information** Not applicable. Declaratlons Th• trust••s d•clar• that th•y h•¥* •ppn>v•d th• tru•t••s' r•port •ly)¥•. Slgn•tt on ￿hAff olth• ch•rlty'• twst• Slgn*tuw•lsl Full nam•lsl Posltlon leg SKretsry. Chalr. gtr) Geofgina Rcèson Tere RO￿"n$on Chair D#t• 30. SepternÈer 2022 ## LEICESTER FOREST EAST COMMUNITY LIBRARY ## INCOME AND EXPENDITURE ACCOUNT FOR THE 12 MONTHS ENDING 31ST MARCH 2023 |INCOME
General Sales
Clubs, Societies
Room Hire
Donations
100 Club
Fundraising Events
Miscellaneous
LCC Support Grant
LCC s106
LFE Parish Parish Council Grant
Blaby DC Grant
Bank Interest
EXPENDITURE
General Running Costs
Electricity
Gas
Telephone
Water
Insurance
Cleaning
Waste Collection
PPS
100 Club
Fundraising Events
Miscellaneous
Repairs & Renewals
Capital Expenditure
Surplus for the Year/Period||12 months
to
31.03.2023
£
1,565.17
3,299.59
2,175.26
602.66
844.00
3,037.66
37.75
-
5,349.51
-
-
469.22
**17,380.82**
496.60
1,859.73
1,275.73
491.72
620.45
728.04
951.94
843.36
438.50
427.00
244.12
636.48
4,219.22
-
**13,232.89**
**4,147.93**||15 months
to
31.03.2022| |---|---|---|---|---| |||||£
1,046.04
3,199.97
1,507.00
812.04
998.00
909.82
135.33
4,664.00
2,360.85
5,848.88
18,750.00
250.00| |||||**40,481.93**| |||||593.70
1,656.54
551.83
580.08
823.24
623.00
1,163.58
942.22
405.22
594.50
314.71
1,515.00
7,541.01
5,414.88| |||||**22,719.51**| |||||| |||||**17,762.42**| BALANCE SHEET AS AT 31ST MARCH 2023 |Balance Brought Forward at 1st April 2022
Surplus for the Year
Balance Carried Forward as at 31st March 2023|Represented by:
HSBC Current Account
47,580.72
Co-operative Bank
-
Cambridge & Counties Bank 95 Days
-
Hampshire Trust Bank 1 Year Bond
45,250.00
Till Float
35.00
Coffe Morning Float
32.00
92,897.72
**92,897.72**
4,147.93
Represented by:
HSBC Current Account
-
Co-operative Bank
30,759.10
Cambridge and Counties 95 Days
20,000.00
Hampshire Trust Bank 1 Year Bond
45,719.22
Cash Banked After Year-End
497.33
Till Float
35.00
Coffe Morning Float
35.00
**97,045.65**
**97,045.65**|Represented by:
HSBC Current Account
47,580.72
Co-operative Bank
-
Cambridge & Counties Bank 95 Days
-
Hampshire Trust Bank 1 Year Bond
45,250.00
Till Float
35.00
Coffe Morning Float
32.00
92,897.72
**92,897.72**
4,147.93
Represented by:
HSBC Current Account
-
Co-operative Bank
30,759.10
Cambridge and Counties 95 Days
20,000.00
Hampshire Trust Bank 1 Year Bond
45,719.22
Cash Banked After Year-End
497.33
Till Float
35.00
Coffe Morning Float
35.00
**97,045.65**
**97,045.65**| |---|---|---| |||**92,897.72**| |||-
30,759.10
20,000.00
45,719.22
497.33
35.00
35.00| |||**97,045.65**| |The Accounts have been prepared|on a cash basis.|The following is for information only:| |---|---|---| |Outstanding Creditors at Year-End||| |Opus Gas||-| |Opus Electricity||188.12| |||188.12| |Outstanding s106 Monies|Expiry Day|| |Enhancement of Library Facilities|06.06.23|3,941.86| |Library Stock|06.06.23|105.71| |Library Stock|09.01.24|1.42| |||4,048.99| The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Libray, supplied to me by the Treasurer. In my opinion they are in accordance with these records. Signed: Paul Eadie FCA Date: 12.05.23 Membership number 7741236 39 Warren Lane, Leicester Forest East, Leicester LE3 3LW